Position Title: Accounts Payable Coordinator

Reporting Manager Title: Manager - Accounts Payable & Procurement

Essential Duties and Responsibilities:

Collaborate with Department Managers and all TDECU employees to ensure that TDECU receives the best value for all goods and services and handles the accounts payable process for all goods and services. Ensures accurate classification of expenses, fixed assets and prepaid items according to Generally Accepted Accounting Standards. Review and support requisitions for Purchases (RFPs) to send out to vendors and suppliers. Ensures that any outstanding expenses are accrued at month end if not yet paid for.

Handle end to end process of the Corporate Accounts Payable system, to include vendor payments, employee and board payments & reimbursements. Responsible for verifying expense classification codes upon system entry, validates proper general ledger charge of expenditures, payment via electronic or payment process and any adjustments, reversals or refunds to vendors or employees. Ensures proper controls are in place to secure AP process and proper payment is made on legitimate expenses.

Professionally resolves invoice discrepancies with vendors and third party suppliers.

Processes and tracks invoices in a timely manner to avoid penalties or late payment fees.

Processes payments and prepares reporting for the Corporate Credit Card program, including tracking of expenses, reports employee spends and accurately accounts for this spend.

Assists with Internal and External Audits by providing data and confirmation of process.

Implement processes as required by the Bank Secrecy Act and TDECU policies and procedures including but not limited to completing and submitting Currency Transaction Reports, being knowledgeable of signs of unusual financial activities, and reporting signs of unusual activity and/or completing Suspicious Activity Report as appropriate per procedure.

Maintains professional development through active learning opportunities. Participates in webinars, online learning, new system training, industry articles and regulatory updates. Actively engages in goal setting and achievement for ongoing development goals.

Analyze expenses paid by organization and manage the prepaid process to align with proper Accounting Guidelines and Generally Accepted Accounting Principles.

Responsible for verifying expense classification codes upon system entry, validates proper general ledger charge of expenditures, payment via electronic or payment process and any adjustments, reversals or refunds to vendors or employees. Ensures proper controls are in place to secure the accounts payable process and that proper payment is made on legitimate expenses.

Represents the Accounts Payable function by participating in cross functional groups for TDECU and its subsidiaries. Acts as a liaison between accounting and the project groups. Provides project updates to the Accounts Payable team.

Achieve performance expectations in the area of quantity and quality.

Minimum Qualifications:

(Education, Experience, Knowledge, Skills, and Abilities)

Education

Associate’s Degree or equivalent mix of education and experience is required from an accredited college or university, undergraduate degree in Accounting or Business preferred

Experience

One (1) to Two (2) years of similar or closely related work experience. Demonstrated success in accounting or accounts payable in a large organization.

Knowledge, Skills, and Abilities

• Strong interpersonal communication skills and strategic and creative thinking abilities.
• Assumes responsibility for achieving results.
• Working knowledge of GAAP and regulatory accounting requirements as they pertain to financial institutions.
• Passion for accuracy.
• Serves as a resource to members, prospective members, and employees.
• Continually learns and stays current trends in the marketplace.
• Builds collaborative and productive relationships in the branch.
• Demonstrates effective time management.
• Strong working knowledge of relevant software including Microsoft Office, Word and Excel.

Physical Demands and Work Environment:

(The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the essential duties of this position, an employee would frequently be required to stand, walk, and sit. An employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds to perform essential position functions.

Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

• Collaborate with Department Managers and all TDECU employees to ensure that TDECU receives the best value for all goods and services and handles the accounts payable process for all goods and services.
• Ensures accurate classification of expenses, fixed assets and prepaid items according to Generally Accepted Accounting Standards.
• Review and support requisitions for Purchases (RFPs) to send out to vendors and suppliers.
• Ensures that any outstanding expenses are accrued at month end if not yet paid for.
• Handle end to end process of the Corporate Accounts Payable system, to include vendor payments, employee and board payments & reimbursements.
• Responsible for verifying expense classification codes upon system entry, validates proper general ledger charge of expenditures, payment via electronic or payment process and any adjustments, reversals or refunds to vendors or employees.
• Ensures proper controls are in place to secure AP process and proper payment is made on legitimate expenses.
• Professionally resolves invoice discrepancies with vendors and third party suppliers.
• Processes and tracks invoices in a timely manner to avoid penalties or late payment fees.
• Processes payments and prepares reporting for the Corporate Credit Card program, including tracking of expenses, reports employee spends and accurately accounts for this spend.
• Assists with Internal and External Audits by providing data and confirmation of process.
• Implement processes as required by the Bank Secrecy Act and TDECU policies and procedures including but not limited to completing and submitting Currency Transaction Reports, being knowledgeable of signs of unusual financial activities, and reporting signs of unusual activity and/or completing Suspicious Activity Report as appropriate per procedure.
• Maintains professional development through active learning opportunities. Participates in webinars, online learning, new system training, industry articles and regulatory updates.
• Actively engages in goal setting and achievement for ongoing development goals.
• Analyze expenses paid by organization and manage the prepaid process to align with proper Accounting Guidelines and Generally Accepted Accounting Principles.
• Responsible for verifying expense classification codes upon system entry, validates proper general ledger charge of expenditures, payment via electronic or payment process and any adjustments, reversals or refunds to vendors or employees.
• Ensures proper controls are in place to secure the accounts payable process and that proper payment is made on legitimate expenses.
• Represents the Accounts Payable function by participating in cross functional groups for TDECU and its subsidiaries.
• Acts as a liaison between accounting and the project groups.
• Provides project updates to the Accounts Payable team.
• Achieve performance expectations in the area of quantity and quality.

• Strong interpersonal communication skills
• Strategic and creative thinking abilities
• Assumes responsibility for achieving results
• Working knowledge of GAAP and regulatory accounting requirements as they pertain to financial institutions
• Passion for accuracy
• Serves as a resource to members, prospective members, and employees
• Continually learns and stays current trends in the marketplace
• Builds collaborative and productive relationships in the branch
• Demonstrates effective time management
• Strong working knowledge of relevant software including Microsoft Office, Word and Excel

• Associate’s Degree or equivalent mix of education and experience is required from an accredited college or university
• Undergraduate degree in Accounting or Business preferred