Job Summary

Our client, a smart procurement solutions company dedicated to delivering tailored procurement and banking solutions to businesses across Uganda and beyond, is seeking an Accounts Assistant to join their Finance & Accounts Department.

The ideal candidate will demonstrate strong attention to detail, a high level of integrity, and the ability to work efficiently in a fast-paced environment.

Job Description

Financial Transactions & Recordkeeping

• Process and verify invoices from suppliers and vendors, ensuring alignment with approved Local Purchase Orders (LPOs) and delivery notes before payment is authorized.
• Maintain an up-to-date register of all financial commitments, purchase orders, and supplier contracts on behalf of the company.
• Reconcile supplier accounts and statements regularly to ensure all transactions are accurately recorded and disputes resolved promptly.
• Support the preparation of expenditure reports and budget utilization summaries for management review.
• Liaise with other departments to confirm receipt of goods and services prior to payment processing.
• Assist in tracking budgets and flagging variances or overspends to the Finance Manager in a timely manner.
• Ensure all payments are supported by complete documentation including LPOs, delivery notes, goods received notes (GRNs), and approved invoices.
• Process and record daily financial transactions including payments, receipts, and journal entries in line with the company’s procedures.
• Maintain and reconcile petty cash, bank accounts, and supplier statements on a regular basis.
• Prepare payment vouchers and ensure proper documentation, authorization, and approvals prior to disbursement.
• Maintain accurate and well-organized filing systems for all financial records and supporting documents.
• Assist with payroll processing and statutory deductions where required.
• Support inventory and asset tracking processes.

Accounts Payable & Receivable

• Support accounts payable and receivable functions, ensuring timely processing and reconciliation.
• Monitor client accounts to identify outstanding balances and follow up on overdue payments in a timely and professional manner.
• Prepare and issue customer statements, payment reminders, and demand notices as required.
• Maintain accurate records of debt recovery activities and provide regular updates on accounts receivable ageing reports.
• Engage clients professionally to negotiate payment arrangements where appropriate, in accordance with the policies.

Reporting & Compliance

• Assist in the preparation of monthly, quarterly, and annual financial reports for management review.
• Participate actively in internal and external audit preparations and provide all required documentation.

General Support

• Perform any other finance-related duties as may be assigned by the Finance Manager or a designated supervisor.

Job Requirements

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field from a recognized institution.
• Minimum of 1 – 3 years of hands-on experience in an accounting or finance role.
• Professional certification such as CPA (Level I or above), ACCA is an added advantage.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite, particularly Excel.
• Familiarity with Ugandan tax regulations, URA filing requirements, and NSSF compliance is desirable.

• Process and verify invoices from suppliers and vendors, ensuring alignment with approved Local Purchase Orders (LPOs) and delivery notes before payment is authorized.
• Maintain an up-to-date register of all financial commitments, purchase orders, and supplier contracts on behalf of the company.
• Reconcile supplier accounts and statements regularly to ensure all transactions are accurately recorded and disputes resolved promptly.
• Support the preparation of expenditure reports and budget utilization summaries for management review.
• Liaise with other departments to confirm receipt of goods and services prior to payment processing.
• Assist in tracking budgets and flagging variances or overspends to the Finance Manager in a timely manner.
• Ensure all payments are supported by complete documentation including LPOs, delivery notes, goods received notes (GRNs), and approved invoices.
• Process and record daily financial transactions including payments, receipts, and journal entries in line with the company’s procedures.
• Maintain and reconcile petty cash, bank accounts, and supplier statements on a regular basis.
• Prepare payment vouchers and ensure proper documentation, authorization, and approvals prior to disbursement.
• Maintain accurate and well-organized filing systems for all financial records and supporting documents.
• Assist with payroll processing and statutory deductions where required.
• Support inventory and asset tracking processes.
• Support accounts payable and receivable functions, ensuring timely processing and reconciliation.
• Monitor client accounts to identify outstanding balances and follow up on overdue payments in a timely and professional manner.
• Prepare and issue customer statements, payment reminders, and demand notices as required.
• Maintain accurate records of debt recovery activities and provide regular updates on accounts receivable ageing reports.
• Engage clients professionally to negotiate payment arrangements where appropriate, in accordance with the policies.
• Assist in the preparation of monthly, quarterly, and annual financial reports for management review.
• Participate actively in internal and external audit preparations and provide all required documentation.
• Perform any other finance-related duties as may be assigned by the Finance Manager or a designated supervisor.

• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite, particularly Excel.
• Familiarity with Ugandan tax regulations, URA filing requirements, and NSSF compliance is desirable.

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field from a recognized institution.
• Professional certification such as CPA (Level I or above), ACCA is an added advantage.