Description

EBC is hiring an Administration Specialist (2) to play a key role in ensuring the smooth and efficient functioning of the company’s administrative and support operations. This includes managing office facilities, procurement support, logistics, vendor coordination, asset management, and compliance with Ugandan statutory requirements.

Key Duties and Responsibilities:

Office & Facility Management

• Oversee day-to-day office operations to ensure a clean, safe, and professional work environment
• Coordinate office maintenance, repairs, security services, and utility management
• Ensure that all office facilities comply with health and safety regulations in line with Ugandan labor and occupational standards

Procurement & Asset Management

• Support the procurement process by preparing requisitions, vendor quotations, and LPOs in line with internal policies
• Maintain up-to-date records of company assets and equipment (including laptops, vehicles, phones, etc.)
• Conduct periodic physical verification of assets and coordinate disposal or replacement processes as required

Vendor & Service Provider Coordination

• Manage relationships with office service providers (e.g., cleaning, courier, IT support, caterers, security firms)
• Ensure service contracts are up to date, tracked, and reviewed for performance and compliance
• Verify and process vendor invoices in coordination with Finance

Travel, Logistics & Event Support

• Organize logistics for staff business travel including booking flights, transport, accommodation, and per diem processing
• Coordinate logistics and administrative support for corporate events, meetings, and training sessions
• Arrange vehicle scheduling and fuel management, and supervise company drivers

Compliance & Documentation

Qualifications, Skills and Experience:

Bachelor’s degree in Business Administration, Management, Public Administration, or related field

Year/s of Experience : 3-5

Additional Requirements

• Strong organizational and planning skills
• Professional communication and interpersonal abilities
• Proactive problem-solving and decision-making
• Attention to detail and high ethical standards
• Ability to work independently under minimal supervision
• Confidentiality and discretion in handling sensitive information

• Oversee day-to-day office operations to ensure a clean, safe, and professional work environment
• Coordinate office maintenance, repairs, security services, and utility management
• Ensure that all office facilities comply with health and safety regulations in line with Ugandan labor and occupational standards
• Support the procurement process by preparing requisitions, vendor quotations, and LPOs in line with internal policies
• Maintain up-to-date records of company assets and equipment (including laptops, vehicles, phones, etc.)
• Conduct periodic physical verification of assets and coordinate disposal or replacement processes as required
• Manage relationships with office service providers (e.g., cleaning, courier, IT support, caterers, security firms)
• Ensure service contracts are up to date, tracked, and reviewed for performance and compliance
• Verify and process vendor invoices in coordination with Finance
• Organize logistics for staff business travel including booking flights, transport, accommodation, and per diem processing
• Coordinate logistics and administrative support for corporate events, meetings, and training sessions
• Arrange vehicle scheduling and fuel management, and supervise company drivers

• Strong organizational and planning skills
• Professional communication and interpersonal abilities
• Proactive problem-solving and decision-making
• Attention to detail and high ethical standards
• Ability to work independently under minimal supervision
• Confidentiality and discretion in handling sensitive information

• Bachelor’s degree in Business Administration, Management, Public Administration, or related field