Job Summary: Maintains drawing registers, revisions, RFIs, NCRs, inspection requests, material submittals, laboratory and survey records, correspondence, photographic records, CAD/GIS updates, asbuilt drawings and handover documentation.

Key Responsibilities:

• Maintain the controlled master register for drawings, specifications, RFIs, submittals, NCRs, inspection requests and correspondence.
• Ensure superseded drawings are withdrawn and current approved revisions are available at work fronts.
• Maintain electronic and hard-copy filing with consistent document numbering and revision status.
• Compile survey, laboratory and photographic records by chainage/structure.
• Update CAD/GIS information and assist preparation of as-built drawings from verified survey data.
• Track due dates for RFIs, submittals, approvals and corrective actions.
• Compile weekly/monthly report appendices and dashboards.
• Maintain backup copies of critical project records and support handover dossier preparation.

Minimum qualifications: Diploma/Degree in CAD, GIS, Engineering or related field; minimum 3 years’ experience.

Key deliverables: Controlled drawing register; document registers; updated CAD/GIS files; as-built documentation; handover dossier; RFI/submittal/NCR registers.

Indicative performance indicators:

• Zero use of superseded drawings
• Document retrieval time
• Register completeness
• Timely as-built updates

Authority and escalation: The officer shall act within approved drawings, specifications, method statements, ITPs and delegated authority. Any safety-critical condition, major non-conformance, design conflict, material deviation, abnormal ground condition or issue with material cost/programme impact shall be escalated promptly through the defined project chain of command.

• Maintain the controlled master register for drawings, specifications, RFIs, submittals, NCRs, inspection requests and correspondence.
• Ensure superseded drawings are withdrawn and current approved revisions are available at work fronts.
• Maintain electronic and hard-copy filing with consistent document numbering and revision status.
• Compile survey, laboratory and photographic records by chainage/structure.
• Update CAD/GIS information and assist preparation of as-built drawings from verified survey data.
• Track due dates for RFIs, submittals, approvals and corrective actions.
• Compile weekly/monthly report appendices and dashboards.
• Maintain backup copies of critical project records and support handover dossier preparation.

• CAD
• GIS
• Document control
• Record keeping
• Data management
• As-built drawing preparation
• RFI tracking
• Submittal tracking
• NCR tracking

• Diploma/Degree in CAD, GIS, Engineering or related field
• Minimum 3 years’ experience