Background information about the job or company:

The Finance Officer - Partners will establish and maintain effective working relations with partners, ensuring that existing financial management standards in the programmes and projects are implemented efficiently and promptly by all partners, thereby making a significant contribution towards the success of the entire programme work.

Responsibilities or duties:

• Ensure project funds are managed in line with Welthungerhilfe and donor regulations.
• Oversee bookkeeping, cost allocation, and financial documentation in accounting system.
• Prepare annual accounts, donor refunds, returns, and fund requests in collaboration with partner finance teams.
• Support project implementation, ensuring compliance with co-financing agreements and WHH standards.
• Monitor documentation of assets, inventory, and vehicle management across partners.
• Ensure monthly cost-sharing bookings for salaries, offices, and vehicles are accurate and timely.
• Verify partner statutory payments (TAX, PAYE, social security, insurance) and ensure proper booking.
• Review procurement requests and contracts for budget availability and compliance.
• Coordinate and facilitate partner capacity-building trainings and technical support.
• Lead budget formulation for proposals with partners and the Business Development unit.
• Second level review of partner vouchers and financial reports, ensuring accuracy and compliance.
• Conduct and document partner financial assessments and compliance reviews.
• Lead and coordinate internal/external audits and donor spot checks, particularly for partners.
• Follow up partner implementation of review and audit recommendations.
• Maintain a database and dashboard on partner assessments, compliance, and audit reports.

Qualifications or requirements:

• Bachelor’s degree in Accounting, Finance, or Economics from a recognized institution.
• CPA, CIMA, or ACCA membership (or significant progress toward it) is an advantage.
• Minimum five years’ experience in project financial administration.
• Proven experience managing donor-funded grants (e.g., BMZ, AA, GIZ, Charity Water, ENABEL, EU, UN).
• Proficient in financial software and Office 365 applications.
• Demonstrated integrity, transparency, and professional conduct.
• Strong interpersonal and advisory skills, with the ability to support management and partners.
• Self-driven, organized, flexible, and a proactive team player.
• Experience supervising finance staff (Accountants, Cashiers).
• Ability to meet reporting deadlines and maintain high-quality standards.
• Proven ability to build and sustain effective working relationships with partners and staff.

Experience needed:

Minimum five years’ experience in project financial administration.

• Ensure project funds are managed in line with Welthungerhilfe and donor regulations.
• Oversee bookkeeping, cost allocation, and financial documentation in accounting system.
• Prepare annual accounts, donor refunds, returns, and fund requests in collaboration with partner finance teams.
• Support project implementation, ensuring compliance with co-financing agreements and WHH standards.
• Monitor documentation of assets, inventory, and vehicle management across partners.
• Ensure monthly cost-sharing bookings for salaries, offices, and vehicles are accurate and timely.
• Verify partner statutory payments (TAX, PAYE, social security, insurance) and ensure proper booking.
• Review procurement requests and contracts for budget availability and compliance.
• Coordinate and facilitate partner capacity-building trainings and technical support.
• Lead budget formulation for proposals with partners and the Business Development unit.
• Second level review of partner vouchers and financial reports, ensuring accuracy and compliance.
• Conduct and document partner financial assessments and compliance reviews.
• Lead and coordinate internal/external audits and donor spot checks, particularly for partners.
• Follow up partner implementation of review and audit recommendations.
• Maintain a database and dashboard on partner assessments, compliance, and audit reports.

• Bachelor’s degree in Accounting, Finance, or Economics from a recognized institution.
• CPA, CIMA, or ACCA membership (or significant progress toward it) is an advantage.
• Minimum five years’ experience in project financial administration.
• Proven experience managing donor-funded grants (e.g., BMZ, AA, GIZ, Charity Water, ENABEL, EU, UN).
• Proficient in financial software and Office 365 applications.
• Demonstrated integrity, transparency, and professional conduct.
• Strong interpersonal and advisory skills, with the ability to support management and partners.
• Self-driven, organized, flexible, and a proactive team player.
• Experience supervising finance staff (Accountants, Cashiers).
• Ability to meet reporting deadlines and maintain high-quality standards.
• Proven ability to build and sustain effective working relationships with partners and staff.