Procurement reference number EACAA/SUPLS-SVCS-WRKS)/25-28/00083

1.0 The East African Civil Aviation Academy, has been allocated funds and it intends to apply the part of the proceeds of thesefunds towards the cost of supplies, services and works as detailed below.
2.0 The East African Civil Aviation Academy now invites suitably qualified bidders to submit sealed pre-qualification submissions for various supplies and services for financial years 2025/2028.

SUPPLIES
Lot no.

1. Office equipment and accessories (cables, photocopiers, fax machines, printers, scanners, etc)

2. Computers and accessories

3. Electrical fittings and accessories

4. Aviation text books, magazines, periodicals, and regulatory publication

5. Aviation engineering tools, equipment, materials, and instrument

6. Uniform and proactive wear

7. Kitchen utensils and cutlery

8. Office, classroom, and dormitory furniture

9. Mattresses, beddings, curtains and general furnishings

10. Plumbing and other building materials

11. Sports equipment and materials

12. Fire extinguishers and related supplies and services.

13. General office stationery

14. Printer consumables / Tonners

15. Works tools

16. Air conditioners, refrigerators and Accessories

17. CCTV, Video Cameras

18. Supply, maintenance of & electrical equipment and accessories

19. Presidential portraits

20. Newspapers and Magazines

21. Kitchen equipment (Fridges, cookers, coffee makers, electric kettle).

22. Flags, (Uganda, National flags, East African Community flags Army, Flags & Branded items (Uniform, T-Shirts, badges umbrellas, ETC)

23. Supply and installation of computer software, networking and maintenance of telephone systems.

SERVICES
Lot. No.

1. Repair and servicing of computers, photocopiers and other office machines

2. Repair of motor vehicles

3. Fumigation Services

4. Emptying of septic tanks

5. Printing, art, design and promotional materials services

6. consultancy services (Aviation/management)

7. Engraving

8. Maintenance and repair of office tools.

9. information and communication technology (ICT) services

10. Event Management services.

11. Servicing of fire extinguishers fire alarm detectors

12. Air conditioners, refrigerators servicing

Works
lot no.

1. Mechanical Work

2. Electrical works

3. Civil Works

4. Routine maintenance of buildings

5. Water works Building and Carpentry

6. Renovation of buildings

7. Partitioning Works

3.0 The details of pre-qualification criteria include specific experience, financial capabilities, qualifications, facilities or other capabilities required, etc, are detailed in the pre-qualification document.
4.0 The pre-qualification evaluation submissions will be evaluated in accordance with Public Procurement and Disposal Asset ad 2003 of the government of Uganda, pre-qualification is open to eligible bidders.
5.0 Interested eligible applicants may obtain further information and inspect the pre-qualification document at East African Civil Aviation Academy (Procurement office) from 8.00am to 5.00pm on Monday to Friday during working hours.
6.0 Pre-qualification document in English may be purchased by interested bidders, up on payment of a non – refundable fee of UGX Shs 50,000– (Fifty thousand shillings only) per document. Payment shall be made to East African Civil Aviation Academy stanble bank account number 9030005797054, sorot branch. The document may be sent by courier or hand delivered. No liability will be accepted for loss or late delivery.
7.0 The pre-qualification submission must be delivered to the address below not later than 11:00 am on 18th December 2025. Late submissions shall be rejected. Applications should be submitted in sealed envelopes clearly marked “Pre-qualification for provision of ……….. (Mention the supplies, services or works one marked original and three copies.) to East African Civil Aviation Academy for financial years 2025/2028, addressed to:
The Head Procurement and Disposal unit
East African Civil Aviation Academy
P.O Box 333, Soroti.

8.0 The planned procurement schedule (subject to changes) is as follows: