Vacancy title:
Registry Assistant

[Type: FULL_TIME, Industry: Education, and Training, Category: Computer & IT]

Jobs at:
Uganda Institute of Information and Communications Technology (UICT)

Deadline of this Job:
Thursday, July 31 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Wednesday, July 23 2025, Base Salary: Not Disclosed

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Learn more about Uganda Institute of Information and Communications Technology (UICT)
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JOB DETAILS:

To manage and maintain institutional records through efficient filing, retrieval, and security systems while providing administrative support to enhance operational efficiency and compliance with institutional policies.

Key Responsibilities

1. Records Management & Documentation
   • Maintain secure physical and digital filing systems
   • Implement and manage e-filing systems for document storage/retrieval
   • Classify, index, and archive documents per institutional policies
2. Digital Records & Correspondence
   • Lead transition from manual to digital records management
   • Ensure data accuracy/integrity in digital systems
   • Scan, digitize and upload documents to institutional databases
   • Manage physical/digital correspondence distribution
3. Compliance & Confidentiality
   • Enforce records retention policies and regulatory compliance
   • Maintain confidentiality/security of institutional records
   • Facilitate audit processes through document retrieval
4. Administrative Support
   • Prepare/distribute reports, memos and official documents
   • Respond to records/information requests
   • Coordinate interdepartmental document workflows
5. Customer Service & Stakeholder Engagement
   • Assist staff/students/stakeholders with records access
   • Advise on records management best practices
   • Handle documentation process inquiries

Key Result Areas

✔ Digital records management efficiency
✔ Compliance and security maintenance
✔ Operational effectiveness
✔ Customer service excellence

Qualifications & Experience

• Diploma in Records/Archives Management, Library Science or related field
• Bachelor's degree (added advantage)
• 2+ years records management/administrative experience
• Proficiency in digital records systems and e-filing
• Knowledge of document control procedures

Skills & Attributes

Technical:

• Advanced MS Office and database management
• Digital records system proficiency

Professional:

• Exceptional attention to detail
• Strong organizational/analytical skills
• Discretion with sensitive information

Interpersonal:

• Excellent communication abilities
• Collaborative team player
• Effective time management

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

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