Vacancy title:
Research Administrative Assistant

[Type: FULL_TIME, Industry: Professional Services, Category: Management]

Jobs at:
Walimu

Deadline of this Job:
Wednesday, October 15 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Monday, October 6 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Walimu was founded in 2010 and incorporated as an NGO in Uganda in 2013. At the time, our founders were discovering
effective methods for improving patient health; however, the traditional way that research was funded often meant these
findings languished.
We got together and came up with a solution: an NGO that focused both on implementation science research (in other
words, how to make things work) and on policy translation (leveraging science and relationships to get systems to change).
Walimu is a leading research and policy advocacy organization in Uganda. Our team of over 150, all Ugandan, implements
studies alongside a global team of research scientists and then scales successful interventions nationwide.
WALIMU is currently looking for an enthusiastic, hardworking, and self-motivated person to join our team to support
the effective delivery of the organization’s mission.
TITLE: Research Administrative Assistant- (01 Position)
REPORTS TO Project Coordinator-TEACH
LOCATION Kamokya-Kampala
DEPARTMENT Programmes
DURATION 12 Months
JOB OVERVIEW/SUMMARY
The Research Administrative Assistant will provide vital support to a clinical trial evaluating the role of peer educators in improving TB treatment adherence. The successful candidate will be responsible for coordinating day-to-day administrative functions of the study, including maintaining accurate trial documentation, scheduling meetings and field activities, supporting data management processes, and ensuring timely communication among investigators, field teams, and community stakeholders. The role will also involve assisting with ethics submissions, tracking budgets and procurement needs, and supporting preparation of progress reports and dissemination materials. This position is ideal for a
detail-oriented and organized individual with a strong interest in public health research, who is committed to contributing to the strengthening of TB care and primary health systems.
Duties and Responsibilities:
• Provide administrative support for day-to-day study activities, including filing, photocopying, and maintaining
organized study records.
• Assist with scheduling meetings, preparing agendas, taking minutes, and circulating action points.
• Support logistics for trainings, workshops, and field activities (e.g., booking venues, arranging transport,
preparing materials).
• Help with routine communication between the study team, field staff, and community stakeholders.
• Assist in preparing simple reports, summaries, and documentation for progress updates.
• Provide support in data entry, basic quality checks, and maintaining databases under supervision.
• Help track supplies and small procurement needs for the study.
• Ensure safe handling and confidentiality of study documents and participant information.
• Carry out other related duties as assigned by the Project Coordinator or Principal Investigator.
2
WALIMU Staff shall adhere to the values and principles outlined in the Human Resources Manual. Listed as;
Evidence drives our work; Excellence in all we do; Innovation in addressing local health problems; Integrity in our
dealings; and Partnership for greater reach and impact.
Following these values, the WALIMU operates and enforces policies on Beneficiary Protection from Exploitation
and Abuse, Child Safeguarding, Workplace Harassment prevention, Fiscal Integrity, and Anti-Retaliation.
Confidentiality: Ensuring the non-disclosure of any information whatsoever relating to the practices and business of WALIMU acquired in the course of duty, to any other person or organization without authority, except in the normal
execution of duty.
Note: The role of the Research Administrative Assistant cannot be limited to the specific duties and tasks detailed
herein. The success of WALIMU’s mission is the highest priority, and all issues which arise must be addressed.
Accordingly. Therefore, s/he will be required to manage all unforeseen issues and circumstances and remain flexible to
perform any other duties, as and when required.
REQUIREMENTS/QUALIFICATIONS: Job Qualifications: Education, Abilities, Skills, and Experience
The applicant for the WALIMU Research Administrative Assistant job
must have.
Education and Training
• Bachelor’s degree or its equivalent in public health, Social
Sciences, Health Administration, or a related field
• Training in research methods, project management, or
monitoring and evaluation is desirable.
Experience
• At least 3 years of prior experience working in a research or
health project setting, preferably in clinical trials or
implementation research or a related context.
• Experience with TB, HIV, or other community-based health
programs is an advantage.
• Demonstrated ability to support project administration, including
documentation, scheduling, and coordination.
Skills and Competencies
• Strong organisational and multitasking skills with attention to
detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and
familiarity with data management systems.
• Ability to work independently and collaboratively within
multidisciplinary teams.
• Strong interpersonal skills for engaging with community
partners, research staff, and investigators.
Other Requirements
• High level of integrity and professionalism.
• Flexibility and willingness to travel to field sites as needed.
• Commitment to research ethics and confidentiality.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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