OVERVIEW

Are you passionate about being an advocate for children? Do you want to use your expertise to bring about lasting change for children and be a part of an inspiring, dynamic global movement?

THE ROLE

Support the field office in the provision of logistics management, ensuring that this is done through timely service delivery to the field programmes in line with SCI policies, procedures and guidelines. The Officer may be called upon as and when necessary to support the wider emergency team in cases of humanitarian crisis. Performance of tasks shall be executed in a manner that promotes value for money in accordance with SCI standards.

Sounds interesting? Read more below

KEY AREAS OF ACCOUNTABILITY:

Procurement:

• With support from the supply chain manager, seek for procurement and logistical support for effective emergency support.
• Ensure that the procurement guidelines, threshold and documentation are strictly adhered to as of Save the Children and emergency response guidelines.
• Receive and process transaction invoices and load them in ProSave for onward submission to finance. All submitted Invoices MUST be error free.
• He/she shall ensure daily review of the rejected invoices folder for quick redress.
• Support the buying process through issuance of quotation requests to respective providers, Preparation of Competitive Bids Analysis (CBAs) and Purchase orders to the Best evaluated bidder.
• Guarantee timely and cost-efficient execution of all Purchase Requests received, and delivery of the goods requested in the correct quality and quantity for the best possible price.
• Source locally. Widely efficiently and effectively to ensure value for money for all sourcing activities in line with the organizations core values, strategic goals and objectives and donor rules.
• Prepare and file all records relating to the procurements undertake for each week in a procurement file, including all waivers, CBAs for future audit exercises.
• Support and take part in the vendor due diligence exercises before contracting to ensure the right vendors are onboarded and/or contracted.
• Setup on vendor contracts in Prosave and support the amendments and closure of any contracts when need arises.
• Ensure weekly reporting to the supply chain coordinator on all procurements undertaken for the with clear statuses, and risks if any plus recommended actions.
• Maintain an up-to-date database of pre-qualified suppliers for Emergency field office and ensure that all suppliers follow ethical business practises.
• Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods
• Ensure that all the suppliers are paid in time in coordination with the Finance department.
• Guide staff members on proper procurement documentation and keep track of all procurement databases.

To be a strong supporter and advocate for children in this role you will need to have

• At least a bachelor’s degree in Procurement, Finance, Administration. Qualifications in related professional course e.g. CIPS, PRINCE 2 etc will be of added advantage.
• At least 4 years’ relevant working experience, preferably with International NGOs, and good understanding of major donor’s financial requirements, conditions and government budgets and tax policies.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• People management skills.
• Good integrity and trustworthy.
• Demonstrated knowledge of international and local policies and frameworks relating to supply chain.
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Experience of working with local partners and District Local Government in Child Rights Governance, Health, Nutrition, Education, HIV/AIDS or Child Protection is an added advantage.
• Strong analytical skills and strategic planning abilities.
• Ability to speak local language and directly interact with target group will be an added advantage
• Strong analytical skills and planning abilities.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

• With support from the supply chain manager, seek for procurement and logistical support for effective emergency support.
• Ensure that the procurement guidelines, threshold and documentation are strictly adhered to as of Save the Children and emergency response guidelines.
• Receive and process transaction invoices and load them in ProSave for onward submission to finance. All submitted Invoices MUST be error free.
• He/she shall ensure daily review of the rejected invoices folder for quick redress.
• Support the buying process through issuance of quotation requests to respective providers, Preparation of Competitive Bids Analysis (CBAs) and Purchase orders to the Best evaluated bidder.
• Guarantee timely and cost-efficient execution of all Purchase Requests received, and delivery of the goods requested in the correct quality and quantity for the best possible price.
• Source locally. Widely efficiently and effectively to ensure value for money for all sourcing activities in line with the organizations core values, strategic goals and objectives and donor rules.
• Prepare and file all records relating to the procurements undertake for each week in a procurement file, including all waivers, CBAs for future audit exercises.
• Support and take part in the vendor due diligence exercises before contracting to ensure the right vendors are onboarded and/or contracted.
• Setup on vendor contracts in Prosave and support the amendments and closure of any contracts when need arises.
• Ensure weekly reporting to the supply chain coordinator on all procurements undertaken for the with clear statuses, and risks if any plus recommended actions.
• Maintain an up-to-date database of pre-qualified suppliers for Emergency field office and ensure that all suppliers follow ethical business practises.
• Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods
• Ensure that all the suppliers are paid in time in coordination with the Finance department.
• Guide staff members on proper procurement documentation and keep track of all procurement databases.

• People management skills.
• Good integrity and trustworthy.
• Demonstrated knowledge of international and local policies and frameworks relating to supply chain.
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Computer literacy and excellent documentation skills are a must.
• Strong analytical skills and strategic planning abilities.
• Ability to speak local language and directly interact with target group will be an added advantage
• Strong analytical skills and planning abilities.

• At least a bachelor’s degree in Procurement, Finance, Administration. Qualifications in related professional course e.g. CIPS, PRINCE 2 etc will be of added advantage.
• At least 4 years’ relevant working experience, preferably with International NGOs, and good understanding of major donor’s financial requirements, conditions and government budgets and tax policies.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Experience of working with local partners and District Local Government in Child Rights Governance, Health, Nutrition, Education, HIV/AIDS or Child Protection is an added advantage.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.