Background information about the job or company

Join us to lead sustainable change for children:

• Be part of a GLOBAL and DIVERSE technical community
• Get EXPOSURE in many different contexts
• Test and scale up INNOVATIVE SOLUTIONS
• Influence policies that affect MILLIONS OF CHILDREN

Are you passionate about being an advocate for children? Do you want to use your expertise to bring about lasting change for children and be a part of an inspiring, dynamic global movement?

THE ROLE:

The position holder will provide essential support to the Western regional offices by performing cashier management duties, including petty cash management, acting as a bank agent, and initiating payments via mobile money wallets and bank transactions. Additional responsibilities include maintaining an organized filing system, supporting audit processes through document retrieval, registering journals, and processing advance payments to staff in accordance with established policies, procedures, and guidelines. The job holder may also be called upon to assist in other areas as needed, including support during emergency situations.

Under the supervision of the Senior Accountant, the post-holder will ensure the efficient and effective collection of field payment requests daily, ensuring these requests are reviewed by the Senior Accountant and accurately inputted into the finance system.

KEY AREAS OF ACCOUNTABILITY:

Cashier management responsibilities:

• Manage the deposit of collected refunds into the organization's bank account and ensure adequate cash levels are maintained across the bank, mobile money wallets, and petty cash to support operations.
• Upload verified and approved payment requests for beneficiaries to the banking platform and initiate reviewed mobile money payments on the mobile wallet, ensuring timely approvals by following up with signatories and approvers.
• Provide payment proofs to requestors once transactions are fully processed and offer guidance to staff on the necessary support and controls for effective operation of the office's mobile money wallet and bank accounts.
• Provide user support and troubleshooting for the payment system, ensuring regional users are proficient in its use and assisting in resolving any issues that arise.
• Prepare petty cash and bank top-up requests supported by reconciled cash balances, bank statements and approved documentation.
• Maintain the physical security of cash, cheque books, payment instruments, and other financial assets in accordance with SCI internal control requirements.
• Participate in scheduled and surprise cash counts and promptly resolve any identified variances.
• Process, record, monitor and follow up staff and programme advances to ensure timely retirement in accordance with SCI policy.
• Prepare and maintain complete banking documentation, including deposit slips, payment confirmations, and supporting records to ensure a complete audit trail.

Financial reporting:

• Prepare Cash & Bank payment journals and forward to the Senior Accountant for review and upload at least twice in a week.
• Support the senior Accountant in the reconciliation of control accounts like staff advance account and ensure that these are reconciled a matched off on a weekly basis.
• Provide support to the Senior Accountant in preparing monthly returns, including VAT, NSSF, PAYE, and WHT for the region, ensuring timely submission to the Country Office by the 10th of each month.
• Assist the Country Office Senior Accountant in projecting monthly cash needs for the field office.
• Prepare and maintain complete banking documentation, including deposit slips, payment confirmations, and supporting records to ensure a complete audit trail.

Managing Filing system

• Oversee the filing system by organizing documents for easy retrieval and managing the Document Management System (DMS) to ensure timely scanning and uploading of documents.
• Facilitate the audit process by retrieving requested documents as needed.

Management Accounting Support

• Ensure timely posting of expenses and assist budget holders in tracking and following up on any pending pipeline postings, including purchase order commitments.
• Provide support to budget holders in running the Budget Versus Actual (BVA) reports and, when needed, assist the Budgeting and Reporting team with SOF loader budget preparations.
• Provide timely information on cash balances and anticipated funding requirements to support regional cash flow planning

QUALIFICATIONS AND EXPERIENCE

To be a strong supporter and advocate for children in this role you will need to have;

• At least a bachelor’s degree in commerce (BCOM), Business Administration (BBA-Accounting), Science in Accounting or any other related field.
• At least a minimum of two-year working experience in the related field
• Partial or full completion of ACCA or CPA and knowledge of GAAP is an added advantage
• Ability to provide accounting & Finance support to remote teams and field offices, utilizing digital payment & communication tools effectively.
• Strong attention to detail to ensure accuracy in financial reporting, data entry, and compliance with organizational policies
• Excellent organizational skills and the ability to coordinate multiple tasks and projects across different locations efficiently.
• Effective verbal and written communication skills to convey financial information clearly to diverse audiences.
• Proficient in the organisation operating system including Agresso, ProSave, S2B, PRIME etc and Microsoft Excel, with the ability to adapt to new financial systems and technologies quickly.
• Ability to speak local language and directly interact with target group will be an added advantage
• Strong analytical and problem-solving skills to assess financial data and identify discrepancies or areas for improvement.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Strong time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to work collaboratively with various teams and stakeholders, fostering a cooperative and productive working environment.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Knowledge of financial reporting standards and the ability to prepare accurate financial statements and reports.
• Awareness of and sensitivity to the diverse cultural environments of field offices, promoting inclusivity and understanding.
• Commitment to Save the Children values

About Us

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

• Manage the deposit of collected refunds into the organization's bank account and ensure adequate cash levels are maintained across the bank, mobile money wallets, and petty cash to support operations.
• Upload verified and approved payment requests for beneficiaries to the banking platform and initiate reviewed mobile money payments on the mobile wallet, ensuring timely approvals by following up with signatories and approvers.
• Provide payment proofs to requestors once transactions are fully processed and offer guidance to staff on the necessary support and controls for effective operation of the office's mobile money wallet and bank accounts.
• Provide user support and troubleshooting for the payment system, ensuring regional users are proficient in its use and assisting in resolving any issues that arise.
• Prepare petty cash and bank top-up requests supported by reconciled cash balances, bank statements and approved documentation.
• Maintain the physical security of cash, cheque books, payment instruments, and other financial assets in accordance with SCI internal control requirements.
• Participate in scheduled and surprise cash counts and promptly resolve any identified variances.
• Process, record, monitor and follow up staff and programme advances to ensure timely retirement in accordance with SCI policy.
• Prepare and maintain complete banking documentation, including deposit slips, payment confirmations, and supporting records to ensure a complete audit trail.
• Prepare Cash & Bank payment journals and forward to the Senior Accountant for review and upload at least twice in a week.
• Support the senior Accountant in the reconciliation of control accounts like staff advance account and ensure that these are reconciled a matched off on a weekly basis.
• Provide support to the Senior Accountant in preparing monthly returns, including VAT, NSSF, PAYE, and WHT for the region, ensuring timely submission to the Country Office by the 10th of each month.
• Assist the Country Office Senior Accountant in projecting monthly cash needs for the field office.
• Prepare and maintain complete banking documentation, including deposit slips, payment confirmations, and supporting records to ensure a complete audit trail.
• Oversee the filing system by organizing documents for easy retrieval and managing the Document Management System (DMS) to ensure timely scanning and uploading of documents.
• Facilitate the audit process by retrieving requested documents as needed.
• Ensure timely posting of expenses and assist budget holders in tracking and following up on any pending pipeline postings, including purchase order commitments.
• Provide support to budget holders in running the Budget Versus Actual (BVA) reports and, when needed, assist the Budgeting and Reporting team with SOF loader budget preparations.
• Provide timely information on cash balances and anticipated funding requirements to support regional cash flow planning

• Ability to provide accounting & Finance support to remote teams and field offices, utilizing digital payment & communication tools effectively.
• Strong attention to detail to ensure accuracy in financial reporting, data entry, and compliance with organizational policies
• Excellent organizational skills and the ability to coordinate multiple tasks and projects across different locations efficiently.
• Effective verbal and written communication skills to convey financial information clearly to diverse audiences.
• Proficient in the organisation operating system including Agresso, ProSave, S2B, PRIME etc and Microsoft Excel, with the ability to adapt to new financial systems and technologies quickly.
• Strong analytical and problem-solving skills to assess financial data and identify discrepancies or areas for improvement.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Strong time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to work collaboratively with various teams and stakeholders, fostering a cooperative and productive working environment.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Knowledge of financial reporting standards and the ability to prepare accurate financial statements and reports.
• Awareness of and sensitivity to the diverse cultural environments of field offices, promoting inclusivity and understanding.

• At least a bachelor’s degree in commerce (BCOM), Business Administration (BBA-Accounting), Science in Accounting or any other related field.
• Partial or full completion of ACCA or CPA and knowledge of GAAP is an added advantage
• Ability to speak local language and directly interact with target group will be an added advantage
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Commitment to Save the Children values