About Us

Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non- communicable diseases (NCDs) and other diseases of public health importance in Africa.

Project Overview

The Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program (MJAP) Activity is funded by the U.S.G. Department of State. This Award supports public health facilities and their communities in 12 districts and Jinja City that include Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka, Mayuge, Namayingo and Namutumba; to drive sustained HIV/TB control, reduce malaria burden, improve maternal and child health outcomes, and build resilient pandemic preparedness and response capacities. MJAP is looking for competent, passionate, and committed individuals to fill the following positions

Job summary:

The Administration Officer is responsible for providing oversight and ensuring efficient use of vehicles and assets management in line with the Operations guidelines.

Qualifications, job requirements and competencies

• A bachelor’s degree in business administration, Transport Logistics or other related field.
• A Postgraduate degree in Business Administration is an added advantage.
• Certified copies of academic documents.
• A minimum of five years’ experience working in USG funded project.
• Knowledge in fleet management, Purchasing and Supply and Stores Management
• Demonstrated ability to work in teams
• Excellent interpersonal and written communication skills, particularly related to report development
• Proficiency with MS Office Suite, with excellent MS word and excel skills

• Regularly review and monitor the implementation of vehicle & motorcycle guidelines in line with the MJAP Standard Operating Procedures and Operations guidelines.
• Receive, review documents for payment of vendors for hired vehicles, process payments for vehicle repair bills in line with the Operations and USG guidelines.
• Monitor the vehicle tracker and the Blanket Purchase Agreements (BPAs) for hired vehicles for MJAP LPHS-EC.
• Monitor the number of vehicles required by project staff for daily operations and procure or lease additional vehicles as appropriate.
• Ensure project-owned vehicles are properly licensed, insured, maintained and repaired.
• Monitor vehicle defect & mechanical reporting for all drivers, each report should describe detailed faults that require repairs.
• Monitor the fleet management software and report any discrepancies in vehicle usage.
• Prepare monthly fuel requisitions and accountabilities through tracking of fuel card utilization for each vehicle and make monthly reconciliation of bills.
• Regularly review and monitor the implementation of procedures and guidelines on storage, stock & inventory control, and distribution of supplies and consumable materials to different user departments in line with the Operations and USG guidelines.
• Oversee usage of expendable supplies ensuring that these are expended judiciously and avoiding any stock-outs.
• Maintain assets and manage the asset register i.e. regular updating, insurance, disposal planning and proper utilizations of project assets in line with the Operations and USG guidelines.
• Supervise, appraise, support and maintain a motivated team through giving constructive feedback, coaching and mentoring, in accordance with the human resources guidelines.
• Prepare and submit monthly Fleet & store report to Finance and Operations Manager.
• Perform any other roles as may be assigned by the supervisor and Project Director.

• Fleet management
• Purchasing and Supply Management
• Stores Management
• Ability to work in teams
• Interpersonal skills
• Written communication skills
• Report development
• MS Office Suite proficiency
• MS Word skills
• MS Excel skills

• A bachelor’s degree in business administration, Transport Logistics or other related field.
• A Postgraduate degree in Business Administration is an added advantage.
• Certified copies of academic documents.
• A minimum of five years’ experience working in USG funded project.
• Knowledge in fleet management, Purchasing and Supply and Stores Management
• Demonstrated ability to work in teams
• Excellent interpersonal and written communication skills, particularly related to report development
• Proficiency with MS Office Suite, with excellent MS word and excel skills