POSITION: OFFICE ASSISTANT CUM ARCHIVE ASSISTANT (1 VACANCY)

Job Ref: BOIUL/HR/OA/2026/09/03

Reports to: Branch Manager.

Duty Station: Kampala Branch

Grade: Office Assistant

Job purpose:

Maintaining files as per Archive policy

Job Responsibilities.

• Filing and retrieving of files.
• Creating and maintaining of Bank’s database to ensure quick retrieval of information and file documents.
• Proper maintenance of Bank’s records and documents.
• To supervise record keeping regularly.
• Control stationary and accurate record keeping of sensitive documents.
• Index records with unique references to enable accurate retrieval and sub squat tracking.
• Have retention schedule in place with reference to stationary.
• Any other duties and responsibities that may be assigned to you by management from time to time

PERSON SPECIFICATION

MINIMUM QUALIFICATIONS

The ideal candidate will have the following y

• At least Uganda Advanced Certificate of Education or its equivalent from a recognized institution.
• Certificate or diploma in Records and Archives Management or related field from a recognized institution is added advantage

EXPERIENCE

Two (2) years working experience as a records in charge in a reputable organization.

TECHINICAL COMPETENCES

• Up to date Knowledge in Records Management

BEHAVIOURAL COMPETENCES

• Highly organized person, with ability to multitask with ease, Leadership skills, Integrity, Team player, Emotional intelligence skills.

PHYSICAL DEMAND OF THE JOB

• The job requires working for long hours.

Age

• Preferably below 40 years.

However, Management reserves the right for determining the age criteria even below /above 40 years keeping in view the experience/qualifications, etc.

Note: The applicant must be willing to work at any branch of Bank of India (U) Ltd.

The appointment shall be subject to successful academic vetting, CRB report, reference checks and satisfactory due diligence report.

• Filing and retrieving of files.
• Creating and maintaining of Bank’s database to ensure quick retrieval of information and file documents.
• Proper maintenance of Bank’s records and documents.
• To supervise record keeping regularly.
• Control stationary and accurate record keeping of sensitive documents.
• Index records with unique references to enable accurate retrieval and sub squat tracking.
• Have retention schedule in place with reference to stationary.
• Any other duties and responsibities that may be assigned to you by management from time to time

• Up to date Knowledge in Records Management
• Highly organized person
• Ability to multitask with ease
• Leadership skills
• Integrity
• Team player
• Emotional intelligence skills.

• At least Uganda Advanced Certificate of Education or its equivalent from a recognized institution.
• Certificate or diploma in Records and Archives Management or related field from a recognized institution is added advantage