About the role

Our client is seeking a hardworking Office Assistant who will be responsible for providing essential administrative and operational support to ensure the smooth, efficient, and organized functioning of the Uganda office. This role acts as a key point of contact for daily office activities, handling reception duties, facilities coordination, and administrative tasks to maintain a productive and professional work environment.

Key Responsibilities

Office Administration & Reception

• Reception: Manage the front office, welcoming visitors, handling incoming calls, and managing general office inquiries.
• Office Maintenance: Ensure the office environment is organized, clean, and stocked with necessary supplies by managing inventory and coordinating with vendors for repairs or maintenance.
• Meeting Support: Schedule and coordinate internal/external meetings, manage conference room bookings, and prepare necessary documentation or catering as required.
• Travel & Logistics: Arrange travel logistics, including flights, accommodation,and transportation for staff as requested.
• Documentation & Filing: Maintain organized physical and digital filing systems for office correspondence, records, and reports to ensure quick retrieval.
• Communication: Act as the point of contact for internal office communications, including distributing announcements and managing incoming/outgoing courier services or mail.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 2–3 years of experience in administrative support and office operations.
• Strong organizational skills with the ability to manage multiple office tasks efficiently.
• Proficient in office software (e.g., MS Office Suite, Google Workspace) and record-keeping systems.
• High level of attention to detail and ability to maintain strict confidentiality.
• Excellent communication and interpersonal skills to support effective team collaboration.

• Manage the front office, welcoming visitors, handling incoming calls, and managing general office inquiries.
• Ensure the office environment is organized, clean, and stocked with necessary supplies by managing inventory and coordinating with vendors for repairs or maintenance.
• Schedule and coordinate internal/external meetings, manage conference room bookings, and prepare necessary documentation or catering as required.
• Arrange travel logistics, including flights, accommodation,and transportation for staff as requested.
• Maintain organized physical and digital filing systems for office correspondence, records, and reports to ensure quick retrieval.
• Act as the point of contact for internal office communications, including distributing announcements and managing incoming/outgoing courier services or mail.

• Strong organizational skills
• Ability to manage multiple office tasks efficiently
• Proficient in office software (e.g., MS Office Suite, Google Workspace)
• Proficient in record-keeping systems
• High level of attention to detail
• Ability to maintain strict confidentiality
• Excellent communication skills
• Excellent interpersonal skills

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 2–3 years of experience in administrative support and office operations.