Summary
Date Posted: Monday, March 20, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
JOB TITLE: Senior Records And Archives Officer
WORK CENTER: HEAD OFFICE
SUPERVISOR: ESTATES AND ADMINISTRATION MANAGER
DEPARTMENT: HR & ADMINISTRATION

Job Summary: Description of the purpose of the job Participate, Implement and administer Company-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents

Key Responsibilities: Brief description of duties or the responsibilities for the job
• Consult with end users regarding problems in accessing electronic and non-electronic content.
• Participate and Provide technical support for software maintenance or use.
• Monitor regulatory activity to maintain compliance with records and document management laws.
• Search electronic sources, such as databases or repositories, or manual sources for information.
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Participate in the Development of performance metrics or standards related to information technology and management.
• Write, review, or execute plans for testing new or established document management systems.
• Implement procedures and protocols to automate document management e.g. scanning documents using imaging devices and document imaging software.
• Develop systems and processes to monitor and restrict access to documents or other electronic content according to characteristics such as security level, function, and metadata.
• Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
• Participate and manage documentation to ensure organization or accuracy.
• Develop/supervise the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Prepare support documentation and training materials for end users of document management systems.
• Propose recommendations for improving content management system capabilities.
• Participate and recommend changes to improve computer or information systems e.g. EDRMS.
• Operate data capture technology to import digitized documents into the electronic document management system.
• Document technical functions and specifications for new or proposed content management systems.
• Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
• Ensure that risks associated to records management are well managed ie that no electronic records are disposed of without a written disposal authority

Reporting Relationship:
Supervisor; Estates and Administration Manager
Subordinates: Records and Archives Officer

Contacts/Liaise with the following offices:
Internally
• All UEGCL Staff

Externally
• Stakeholders

Education and Professional Requirements: The minimum education level required to perform this job.
• A minimum qualification of Bachelor’s Degree in Information Management and/or Records Management.
• Post Graduate Diploma in Archives or Records Management or its equivalent is a must
• Professional certification e.g Institute of Certified Records Managers (ICRM level 6) Related

Job Experience/Qualification: The Experience required to perform this job.
• 5 years’ experience in a similar position of which 2 years should be at supervisory level

Additional Skills: In addition to the experience and educational requirements listed above
• Good planning and organizational skills
• Good analytical and problem solving skills
• Good communication, facilitation and presentation skills.
• Interpersonal skills and high level of integrity
• Computer literacy
• Good business acumen and capacity to establish credibility, trust and partnership
• Supervisory skills

Additional Information
The position involves making timely decisions under pressure and also involves high level of integrity, due care and caution.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Interested persons with requisite qualifications are invited to address their applications with copies of certified academic documents, professional qualifications and detailed Curriculum Vitae indicating two referees and their full addresses to:
The Chief Human Resource Officer
Uganda Electricity Generation Company Limited
Block C, Plot 6-9, Victoria Office Park, Okot Close, Bukoto PO Box 75831, Kampala.

Applications should be submitted electronically as one attachment only in portable documents format (pdf) indicating the position applied for in the subject line to email address: jobs@uegcl.go.ug 
Please note:
a) Only on-line applications will be considered.
b) Only shortlisted candidates will be contacted.
c) Shortlisted candidates wil be required to present original copies of certified academic documents during interviews.
d) Applications without authentic academic transcripts will not be considered.
UEGCL offers equal opportunities for both male and female applicants.
The deadline for submission of applications is Monday 3rd April 2023

All Jobs

QUICK ALERT SUBSCRIPTION