3 Receptionist
2025-05-09T08:36:30+00:00
Dei BioPharma
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https://deibiopharma.com/
FULL_TIME
Matugga
Uganda
00256
Uganda
Healthcare
Admin & Office
2025-05-12T17:00:00+00:00
Uganda
8
Job Summary:
The Receptionist will serve as the first point of contact for DEI BioPharma Ltd., providing front-desk support and ensuring a professional and welcoming experience for visitors, clients and staff. The role involves managing all incoming calls, visitor registration, correspondence handling and coordination of meeting schedules and office supplies. The Receptionist will uphold confidentiality, maintain orderliness in reception and waiting areas and support administrative functions in line with company protocols including GMP visitor access procedures. The ideal candidate should possess strong interpersonal, organizational and communication skills with experience in a corporate or regulated environment.
Key Duties and Responsibilities:
- Serve as the first point of contact for all visitors ensuring professional reception, registration and guidance in compliance with company security and GMP access procedures.
- Answer, screen and route incoming telephone calls promptly and professionally and relay messages as required.
- Manage incoming and outgoing correspondence including courier packages, emails and physical mail, ensuring timely delivery to appropriate departments.
- Maintain an organized and clean front office area including waiting areas and meeting rooms, to reflect the company’s professional standards.
- Schedule and coordinate meetings, appointments and bookings for conference rooms including setting up basic audio-visual equipment as needed.
- Provide administrative support to HR and administrative departments including document filing, photocopying and stationery requisition.
- Maintain accurate visitor logs and ensure issuance and tracking of visitor badges in accordance with company access policies.
- Support emergency and safety procedures by directing visitors and employees appropriately during drills or actual events.
- Monitor front desk supplies and proactively report replenishment needs to administration.
- Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
Academic Qualifications:
- Degree in Office Management, Public Administration, Secretarial Studies, Social Sciences or a related field.
Experience and competencies:
- Minimum of 2 years of experience in a front desk or administrative support role, preferably in a corporate or pharmaceutical setting.
- The incumbent should possess Customer service principles, office management procedures, telephone etiquette, basic record-keeping, and familiarity with office equipment and supplies.
Serve as the first point of contact for all visitors ensuring professional reception, registration and guidance in compliance with company security and GMP access procedures. Answer, screen and route incoming telephone calls promptly and professionally and relay messages as required. Manage incoming and outgoing correspondence including courier packages, emails and physical mail, ensuring timely delivery to appropriate departments. Maintain an organized and clean front office area including waiting areas and meeting rooms, to reflect the company’s professional standards. Schedule and coordinate meetings, appointments and bookings for conference rooms including setting up basic audio-visual equipment as needed. Provide administrative support to HR and administrative departments including document filing, photocopying and stationery requisition. Maintain accurate visitor logs and ensure issuance and tracking of visitor badges in accordance with company access policies. Support emergency and safety procedures by directing visitors and employees appropriately during drills or actual events. Monitor front desk supplies and proactively report replenishment needs to administration. Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
Degree in Office Management, Public Administration, Secretarial Studies, Social Sciences or a related field. Experience and competencies: Minimum of 2 years of experience in a front desk or administrative support role, preferably in a corporate or pharmaceutical setting. The incumbent should possess Customer service principles, office management procedures, telephone etiquette, basic record-keeping, and familiarity with office equipment and supplies.
JOB-681dbe8ec3cf1
Vacancy title:
3 Receptionist
[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]
Jobs at:
Dei BioPharma
Deadline of this Job:
Monday, May 12 2025
Duty Station:
Matugga | Uganda | Uganda
Summary
Date Posted: Friday, May 9 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
The Receptionist will serve as the first point of contact for DEI BioPharma Ltd., providing front-desk support and ensuring a professional and welcoming experience for visitors, clients and staff. The role involves managing all incoming calls, visitor registration, correspondence handling and coordination of meeting schedules and office supplies. The Receptionist will uphold confidentiality, maintain orderliness in reception and waiting areas and support administrative functions in line with company protocols including GMP visitor access procedures. The ideal candidate should possess strong interpersonal, organizational and communication skills with experience in a corporate or regulated environment.
Key Duties and Responsibilities:
- Serve as the first point of contact for all visitors ensuring professional reception, registration and guidance in compliance with company security and GMP access procedures.
- Answer, screen and route incoming telephone calls promptly and professionally and relay messages as required.
- Manage incoming and outgoing correspondence including courier packages, emails and physical mail, ensuring timely delivery to appropriate departments.
- Maintain an organized and clean front office area including waiting areas and meeting rooms, to reflect the company’s professional standards.
- Schedule and coordinate meetings, appointments and bookings for conference rooms including setting up basic audio-visual equipment as needed.
- Provide administrative support to HR and administrative departments including document filing, photocopying and stationery requisition.
- Maintain accurate visitor logs and ensure issuance and tracking of visitor badges in accordance with company access policies.
- Support emergency and safety procedures by directing visitors and employees appropriately during drills or actual events.
- Monitor front desk supplies and proactively report replenishment needs to administration.
- Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
Academic Qualifications:
- Degree in Office Management, Public Administration, Secretarial Studies, Social Sciences or a related field.
Experience and competencies:
- Minimum of 2 years of experience in a front desk or administrative support role, preferably in a corporate or pharmaceutical setting.
- The incumbent should possess Customer service principles, office management procedures, telephone etiquette, basic record-keeping, and familiarity with office equipment and supplies.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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