JOB DESCRIPTION

1. Raising monthly sales invoices according to the contracts with clients after consultation with the managing director

2. Making sure that invoices are delivered sent to the respective clients on timely basis. This could be via email or delivered

3. Follow up with clients to ensure timely settlements by the clients

4. Regular reconciliation of debtors/clients balances to ensure accurate balances

5 Make weekly expenditure budgets and share them with the director for approval

6. Recording of every expense incurred on the payment vouchers

7. Reconciliation of Suppliers balances and advise the director on the payment terms and timelines

8. Prepare monthly payrolls considering days worked, advances and loans to staff. This should be presented to the director for approval and payments

8. Computation and filling of monthly statutory deductions (PAYE and NSSF) and ensure timely payments

9. Sensitizing the staff on the matters concerning their emoluments like statutory deductions and changes in the laws that may affect their employment status

10. Ensure regular reconciliation of bank and cash account and all other ledgers.

11. Provide weekly reports /management accounts to provide a clear picture of the financial performance and position

12. Come up with policies to ensure that the company’s assets and property are safe guarded and to proper use.

13. Advising the director on those only relevant items to be included in the expenditure budgets

14. Seek out solutions to any problems that arise and present them to the director for ratification or revocation.

• Raising monthly sales invoices according to the contracts with clients after consultation with the managing director
• Making sure that invoices are delivered sent to the respective clients on timely basis. This could be via email or delivered
• Follow up with clients to ensure timely settlements by the clients
• Regular reconciliation of debtors/clients balances to ensure accurate balances
• Make weekly expenditure budgets and share them with the director for approval
• Recording of every expense incurred on the payment vouchers
• Reconciliation of Suppliers balances and advise the director on the payment terms and timelines
• Prepare monthly payrolls considering days worked, advances and loans to staff. This should be presented to the director for approval and payments
• Computation and filling of monthly statutory deductions (PAYE and NSSF) and ensure timely payments
• Sensitizing the staff on the matters concerning their emoluments like statutory deductions and changes in the laws that may affect their employment status
• Ensure regular reconciliation of bank and cash account and all other ledgers.
• Provide weekly reports /management accounts to provide a clear picture of the financial performance and position
• Come up with policies to ensure that the company’s assets and property are safe guarded and to proper use.
• Advising the director on those only relevant items to be included in the expenditure budgets
• Seek out solutions to any problems that arise and present them to the director for ratification or revocation.