Department: Finance
Reports to: Finance Administrator
Direct Reports: None

Job Purpose

The Accounts Assistant is responsible for overseeing the accounting and financial control of valuation, tracking, workshop, repossession, and related operational activities. The role ensures accurate, timely, and compliant financial records by monitoring job cards and payments, processing refunds, validating billing categories, managing mobile money disbursements and petty cash, recording repossession facilitation costs, and supporting budget monitoring. The Accountant also ensures workshop and tracking revenues and costs are properly captured, all postings are completed for month-end close on the last day of the month, and management reports (including unit cost analysis) are delivered by the 2nd working day of the following month.

Main Responsibilities of the Job

1. Valuation Operations

• Review and post valuation job cards daily.
• Confirm payments received against valuation jobs and process refunds for excess deposits.
• Validate system invoices for correct billing categories and escalate discrepancies to operations.

2. Mobile Money & Disbursement Management

• Process mobile money disbursements for yard, workshop, travel imprests, and other operational needs.
• Manage company petty cash through a designated mobile money float phone, posting all paybill/payments (e.g., fuel, towing, police
• Perform daily posting and weekly reconciliations of mobile money balances.

3. Repossession Facilitation Costs

• Record repossession expenses such as police facilitation, towing, and related service charges.
• Ensure proper documentation and approvals are attached before posting.

4. Bookkeeping & Transaction Posting

• Maintain accurate, real-time postings of all valuation, tracking, workshop, repossession, and mobile money transactions.
• Ensure daily postings with no backlog.
• Support month-end close on the last day of each month, including reconciliations and accruals.

5. Statutory Compliance & Tax Support

• Check all supplier invoices for withholding tax applicability before payment.
• Post statutory deductions (withholding tax, VAT, levies) with supporting schedules.
• Ensure no payments are processed without proper statutory compliance.

6. Budget Monitoring & Control

• Track operational expenses against budget allocations.
• Flag risks of budget breaches early and provide recommendations for control.
• Support Senior Finance Administrator in preparing monthly budget variance reports.

7. Reporting & End-Month Support

• Ensure all financial transactions are captured for month-end close by the last day of the month.
• Deliver management reports (unit cost analysis) by the 2nd working day of the following month.
• Provide supporting schedules for audits (internal and external).
• Carry out any other duty as directed by the supervisor.

Academic and Professional Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA/ACCA certification (or in progress).
• 1–2 years’ accounting experience, ideally in automotive, repossession, workshop, or service businesses.
• Strong understanding of statutory compliance and bookkeeping.
• Familiarity with ERP systems and mobile money platforms.

Competencies and Skills

• Strong reconciliation and transaction posting skills.
• Knowledge of valuation, tracking, and workshop financial flows.
• Detail-oriented with strong compliance focus.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and collaboration skills.

Non-Discrimination Clause:

TrackNav SMC Ltd does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status or sexual orientation in any of its activities or operations. These activities include, are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, sub-contractors and vendors.

• Review and post valuation job cards daily.
• Confirm payments received against valuation jobs and process refunds for excess deposits.
• Validate system invoices for correct billing categories and escalate discrepancies to operations.
• Process mobile money disbursements for yard, workshop, travel imprests, and other operational needs.
• Manage company petty cash through a designated mobile money float phone, posting all paybill/payments (e.g., fuel, towing, police
• Perform daily posting and weekly reconciliations of mobile money balances.
• Record repossession expenses such as police facilitation, towing, and related service charges.
• Ensure proper documentation and approvals are attached before posting.
• Maintain accurate, real-time postings of all valuation, tracking, workshop, repossession, and mobile money transactions.
• Ensure daily postings with no backlog.
• Support month-end close on the last day of each month, including reconciliations and accruals.
• Check all supplier invoices for withholding tax applicability before payment.
• Post statutory deductions (withholding tax, VAT, levies) with supporting schedules.
• Ensure no payments are processed without proper statutory compliance.
• Track operational expenses against budget allocations.
• Flag risks of budget breaches early and provide recommendations for control.
• Support Senior Finance Administrator in preparing monthly budget variance reports.
• Ensure all financial transactions are captured for month-end close by the last day of the month.
• Deliver management reports (unit cost analysis) by the 2nd working day of the following month.
• Provide supporting schedules for audits (internal and external).
• Carry out any other duty as directed by the supervisor.

• Strong reconciliation and transaction posting skills.
• Knowledge of valuation, tracking, and workshop financial flows.
• Detail-oriented with strong compliance focus.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and collaboration skills.

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA/ACCA certification (or in progress).
• 1–2 years’ accounting experience, ideally in automotive, repossession, workshop, or service businesses.
• Strong understanding of statutory compliance and bookkeeping.
• Familiarity with ERP systems and mobile money platforms.