Job brief

The Administration & Accounts Assistant’s responsibilities include payroll administration, reviewing and reconciling accounts, processing payments to external partners, maintaining updated records of invoices and receipts and manning the front desk. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping and customer service.

Ultimately, you will ensure we process all financial transactions accurately and on time.

Responsibilities

• Manage obligations to suppliers, customers and third-party vendors
• Process bank deposits, reconcile financial statements, and Identify and address discrepancies
• Prepare, send and store invoices
• Manage payrolls both internal and outsourced.
• Contact clients and send reminders to ensure timely payments
• Submit PAYE and NSSF returns
• Report on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets
• Greeting and welcoming guests.
• Receiving and delivering all incoming and outgoing mail and packages.
• Answering all calls and directing as needed
• Scheduling meetings and taking minutes
• Coordinating office day-to-day activities
• Perform any other duties as may be required.

Requirements and skills

• Proven work experience as an Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities
• Degree in Finance, Accounting or a related field

KPIs

• Up to date Payables and Receivables accounts
• Timely invoicing
• Timely returns (NSSF and PAYE)
• Timely reporting

• Manage obligations to suppliers, customers and third-party vendors
• Process bank deposits, reconcile financial statements, and Identify and address discrepancies
• Prepare, send and store invoices
• Manage payrolls both internal and outsourced.
• Contact clients and send reminders to ensure timely payments
• Submit PAYE and NSSF returns
• Report on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets
• Greeting and welcoming guests.
• Receiving and delivering all incoming and outgoing mail and packages.
• Answering all calls and directing as needed
• Scheduling meetings and taking minutes
• Coordinating office day-to-day activities
• Perform any other duties as may be required.

• Proven work experience as an Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities

• Degree in Finance, Accounting or a related field