Job Purpose:

The Fleet Usage Administrator is responsible for monitoring, managing, and optimizing the utilization of the organization’s commercial trucks. This role ensures efficient vehicle allocation, accurate usage tracking, compliance with company policies, and cost-effective operations to ensure that the company meets its sales delivery aspirations.

Essential Duties and Responsibilities:

1) Fleet Operations & Utilization Management

Allocate sales orders to trucks ensuring at least 95% weigh load utilization.

Track vehicle availability and coordinate scheduling to meet operational needs.

Ensure 100% Journey management planning for all loaded trucks.

Work closely with drivers and dispatch to improve efficiency and resolve usage issues.

Coordinate with delivery destination to ensure quick offloading & trucks turn around uirements:

Technical Skills:

Proficiency in fleet management software and GPS tracking systems.

Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint), especially data analysis in Excel.

Ability to analyze data and generate actionable insights from fleet usage reports.

Understanding vehicle maintenance schedules and basic mechanical knowledge is an advantage.

Familiarity with fuel management systems and cost tracking tools.

Excellent communication and interpersonal skills.

Leadership and supervisory skills.

Proficiency in using email and messaging tools like WhatsApp.

• Allocate sales orders to trucks ensuring at least 95% weigh load utilization.
• Track vehicle availability and coordinate scheduling to meet operational needs.
• Ensure 100% Journey management planning for all loaded trucks.
• Work closely with drivers and dispatch to improve efficiency and resolve usage issues.
• Coordinate with delivery destination to ensure quick offloading & trucks turn around.

• Proficiency in fleet management software and GPS tracking systems.
• Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint), especially data analysis in Excel.
• Ability to analyze data and generate actionable insights from fleet usage reports.
• Understanding vehicle maintenance schedules and basic mechanical knowledge is an advantage.
• Familiarity with fuel management systems and cost tracking tools.
• Excellent communication and interpersonal skills.
• Leadership and supervisory skills.
• Proficiency in using email and messaging tools like WhatsApp.

• A minimum of a bachelor’s degree in logistics, engineering, or a related discipline
• Minimum 2 years of experience in fleet management, logistics coordination, or transportation operations.
• Excellent communication and interpersonal skills.
• Leadership and supervisory skills.
• Analytical and problem-solving abilities.
• Strong organizational and time management skills.