Background

This role is within Rankford Global, a company seeking to fill the position of HR & Administration Officer. The position is based in Uganda and is a full-time role within the Administrative sector.

Key Responsibilities

• Coordinate visa, special pass and other immigration applications and renewals for foreign project personnel, liaising with immigration authorities.
• Maintain an up-to-date personnel register and track passport, visa and special pass expiry dates.
• Arrange flights, airport pickups, transport and accommodation for incoming and outgoing personnel.
• Act as the first point of contact for employee welfare and administrative concerns, escalating where necessary.
• Support recruitment, induction, onboarding and exit processes.
• Maintain employee files, leave and attendance records, and prepare contracts, appointment letters and other HR correspondence.
• Prepare HR reports and support training and performance management records.

Person Specification

• Bachelor’s degree in Human Resource Management, Business Administration, Public Administration or a related field.
• At least two (2) years’ experience in HR administration, office administration or personnel coordination.
• Experience in immigration documentation, travel coordination and knowledge of Uganda’s employment and immigration procedures is an added advantage.
• Good working knowledge of MS Office, especially Excel, Word and Outlook.
• Proactive, highly organised, with strong follow-up skills, confidentiality and integrity.

• Coordinate visa, special pass and other immigration applications and renewals for foreign project personnel, liaising with immigration authorities.
• Maintain an up-to-date personnel register and track passport, visa and special pass expiry dates.
• Arrange flights, airport pickups, transport and accommodation for incoming and outgoing personnel.
• Act as the first point of contact for employee welfare and administrative concerns, escalating where necessary.
• Support recruitment, induction, onboarding and exit processes.
• Maintain employee files, leave and attendance records, and prepare contracts, appointment letters and other HR correspondence.
• Prepare HR reports and support training and performance management records.

• MS Office
• Excel
• Word
• Outlook
• Proactive
• Highly organised
• Strong follow-up skills
• Confidentiality
• Integrity

• Bachelor’s degree in Human Resource Management, Business Administration, Public Administration or a related field.
• At least two (2) years’ experience in HR administration, office administration or personnel coordination.
• Experience in immigration documentation, travel coordination and knowledge of Uganda’s employment and immigration procedures is an added advantage.
• Good working knowledge of MS Office, especially Excel, Word and Outlook.
• Proactive, highly organised, with strong follow-up skills, confidentiality and integrity.