JOB OVERVIEW:

Responsible for the daily administrative and HR duties of the organization. The incumbent assists in HR functions including recruitment, performance management, compensation and benefits administration, Maintenance of personnel files, staff motivation initiatives, and disciplinary procedures as well as providing clerical support to all employees.

REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE

A bachelor’s degree in Human Resources Management; Industrial & Organizational Psychology; and other related disciplines.

Knowledge of existing labour laws, regulations, and operating guidelines.

One year of working experience in a similar role in a busy environment.

Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.

Must possess strong interpersonal, presentation, and counselling skills.

Must be able to communicate clearly, both written and orally, as to communicate with employees.

Keen attention to detail: Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

Must be able to prioritize and plan work activities so as to use time efficiently.

Must be organized, accurate, thorough, and able to monitor work for quality.

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Maintenance of accurate and up-to-date personnel records of all employees including orderly archiving Administration and updating HR systems.
• Support in maintaining records related to grievances, performance reviews, and disciplinary actions.
• Supporting talent acquisition and management in liaison with the Human Resource Officer. Support the recruitment process; participate in shortlisting, scheduling & coordinating interviews with Hiring Managers, complete interview reports and coordinate with candidates.
• Supporting the performance management process including coordinating and compiling periodic performance appraisals.
• Support in staff motivation and welfare activities such as award ceremonies, sports events, and end-of-year events.
• Providing counselling and education to staff on policies and procedures, helping employees understand and comply with company policies.
• Support in ensuring daily staff attendance, shift schedules, and all leave taken are updated and tracked in the system.
• Maintain employee records (personal files, attendance data etc.) according to policy, best practice, and legal requirements.
• Support in ensuring staff overtime data is compiled and submitted for Payroll processing by the monthly cut-off.
• Ensuring all employees adhere to and comply with PPE (Personnel Protective Equipment) requirements
• Attend and respond to Employee queries and concerns as and when required.
• Performs other duties as assigned.

• Problem-solving skills
• Strong interpersonal skills
• Presentation skills
• Counselling skills
• Clear communication skills (written and oral)
• Keen attention to detail
• Ability to read and interpret information
• Ability to present numerical data in a resourceful manner
• Skillfully gather and analyze information
• Prioritization and planning skills
• Organizational skills
• Accuracy
• Thoroughness
• Quality monitoring skills

• A bachelor’s degree in Human Resources Management; Industrial & Organizational Psychology; and other related disciplines
• Knowledge of existing labour laws, regulations, and operating guidelines