We currently have an exciting opportunity for a dynamic individual to join our People & Purpose Team as a Human Resource Associate. This position will be based in our Kampala office in Uganda.

Main Purpose of Job

The incumbent will provide effective support to the People & Purpose team while ensuring timely delivery of work in the allocated area.

What you will do

Recruitment

• Obtain all necessary approvals once a vacancy has been shared with HR.
• Post job averts, track recruitments on Smart Recruiters and move candidates as the recruitment process progresses.
• Shortlist candidates that meet the criteria and schedule them for aptitudes or case studies as deemed necessary.
• Schedule successful candidates for oral manager and partner interviews.
• Once recruitment is done, extend offers, send out communication on the prerequisite new joiners’ documents and issue contracts.
• Organize induction sessions and commence background checks process.

Record management

• Open files for new staff and ensure all relevant documents are filed.
• Ensure SAP-SF is updated.

Payroll

• Coordinate submission Uganda payroll inputs from internal teams.
• Work on the monthly HR payroll inputs which involves updating new joiners, exists, transfers & change in bank details, to be shared with the HR Manager for review.
• Upload payroll onto system once review is complete.
• Download payroll reports once uploaded by payroll team.

Performance management

• Provide necessary support to enable staff to become familiar with performance management system.
• Work with Staff managers to allocate supervisors to staff.
• Prepare the Talent Review schedules for Uganda office and respective HRBP Function.
• Ensure all staff feedback is captured before talent review session.
• Draft respective talent review outcome documents.
• Initiate designated low performance interventions.
• Work on pay review schedules.

Offboarding

• Issue necessary leavers documents
• Notify relevant teams to commence exit processes for staff
• Update SAP – SuccessFactors with exit information
• Sign off staff clearance forms
• Conduct exit interviews for staff

Staff welfare

• Prepare calendar year wellness activities.
• Identify facilitators/ coordinators for the wellness activities.
• Organize the annual HR Week activities for Uganda office.
• Be part of the social committee coordinating firm wide events.

HR Correspondences

• Prepare staff letters upon request e.g. visa letters, bank letters, recommendation letters, resignation acknowledgments etc.
• Draft respective in-country or regional HR communications.
• Perform any other tasks that may be assigned from time to time.

Qualifications

Required Qualifications and Experience

• At least an upper second bachelor’s degree in Human Resources Management, Industrial and Organizational Psychology, Business Administration or related field.
• Professional qualifications in a relevant field (e.g. CIPD,SHRP) will be an added advantage.
• A minimum of 16 points at 'A' Level or equivalent;
• A first grade in 'O' Level (with at least credit 3 in English and Mathematics) or equivalent;
• At least two (2) years' working experience with a minimum of one (1) year HR Operations experience.
• Be a Ugandan citizen.

Behavioural competencies

• Excellent communication skills, both written and verbal;
• Effective interpersonal and relationship building skills;
• Strong client delivery focus;
• Be willing to work under minimal supervision and learn new skills;
• Strong desire to develop self and others;
• Adaptable and able to manage ambiguity with ease; and
• Sound problem-solving ability.

Technical Competencies

• Sound knowledge of HR, labour laws and best practices;
• Excellent report writing skills;
• Good financial knowledge;
• Sound business acumen;
• Focus on quality and risk; and
• Well-developed computer user skills.

• Obtain all necessary approvals once a vacancy has been shared with HR.
• Post job averts, track recruitments on Smart Recruiters and move candidates as the recruitment process progresses.
• Shortlist candidates that meet the criteria and schedule them for aptitudes or case studies as deemed necessary.
• Schedule successful candidates for oral manager and partner interviews.
• Once recruitment is done, extend offers, send out communication on the prerequisite new joiners’ documents and issue contracts.
• Organize induction sessions and commence background checks process.
• Open files for new staff and ensure all relevant documents are filed.
• Ensure SAP-SF is updated.
• Coordinate submission Uganda payroll inputs from internal teams.
• Work on the monthly HR payroll inputs which involves updating new joiners, exists, transfers & change in bank details, to be shared with the HR Manager for review.
• Upload payroll onto system once review is complete.
• Download payroll reports once uploaded by payroll team.
• Provide necessary support to enable staff to become familiar with performance management system.
• Work with Staff managers to allocate supervisors to staff.
• Prepare the Talent Review schedules for Uganda office and respective HRBP Function.
• Ensure all staff feedback is captured before talent review session.
• Draft respective talent review outcome documents.
• Initiate designated low performance interventions.
• Work on pay review schedules.
• Issue necessary leavers documents
• Notify relevant teams to commence exit processes for staff
• Update SAP – SuccessFactors with exit information
• Sign off staff clearance forms
• Conduct exit interviews for staff
• Prepare calendar year wellness activities.
• Identify facilitators/ coordinators for the wellness activities.
• Organize the annual HR Week activities for Uganda office.
• Be part of the social committee coordinating firm wide events.
• Prepare staff letters upon request e.g. visa letters, bank letters, recommendation letters, resignation acknowledgments etc.
• Draft respective in-country or regional HR communications.
• Perform any other tasks that may be assigned from time to time.

• Excellent communication skills, both written and verbal;
• Effective interpersonal and relationship building skills;
• Strong client delivery focus;
• Be willing to work under minimal supervision and learn new skills;
• Strong desire to develop self and others;
• Adaptable and able to manage ambiguity with ease; and
• Sound problem-solving ability.
• Sound knowledge of HR, labour laws and best practices;
• Excellent report writing skills;
• Good financial knowledge;
• Sound business acumen;
• Focus on quality and risk; and
• Well-developed computer user skills.

• At least an upper second bachelor’s degree in Human Resources Management, Industrial and Organizational Psychology, Business Administration or related field.
• Professional qualifications in a relevant field (e.g. CIPD,SHRP) will be an added advantage.
• A minimum of 16 points at 'A' Level or equivalent;
• A first grade in 'O' Level (with at least credit 3 in English and Mathematics) or equivalent;
• At least two (2) years' working experience with a minimum of one (1) year HR Operations experience.
• Be a Ugandan citizen.