Human Resources Officer
2025-09-19T22:20:13+00:00
Aga Khan Education Services
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FULL_TIME
kampala
Kampala
00256
Uganda
Education, and Training
Human Resources
2025-10-03T17:00:00+00:00
Uganda
8
The position
The Human Resources Officer will assist with the administration of the human resources and administration functions and duties. His / she will perform a variety of duties in the following functional areas:
Tracking of leave Records
- Enter all leave records into the Time and Attendance software.
- Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled.
- Ensure that all staff who take leave fill in their leave records
- Update the leave plan for all administrative staff
- Make a monthly report.
Recruitment Records
- Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed.
- Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc)
- Ensure that all recruitment records have been properly filled and the files well labelled.
Updating of Personnel Files
- Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents）
- Ensure that they are well labelled arranged in alphabetic order.
- Ensuring all closed personnel have the necessary document and properly archived.
HRIS - PeopleSoft
- Update the time and attendance records on a timely manner.
Immigration
- Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass.
- Renewing the expired work permits of the international staff with a go ahead from the HRM.
- Raising and following up of claims for the refund of the security bond.
Any other duties
- Assist with the day to day operation of the HR functions and duties.
- Attend to employee requests regarding HR issues
- Ensure utility bills have been received and paid.
- Ensure that the staff housing file is kept up to date on a regular basis.
The requirements
Qualifications and Experience
- A university graduate with Business Administration or Human Resource Management degree.
- Minimum of 5 years of Proven experience as HR officer, administrator or other HR position
- Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
Skills
- Understanding of labor laws and disciplinary procedures
- Proficient in MS Office; knowledge of HRMS is a plus
- Outstanding organizational and time-management abilities
- Effective organizational, strong communication Teamwork and Interpersonal skills.
- Ability to form working relationships with people at all levels.
Tracking of leave Records Enter all leave records into the Time and Attendance software. Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled. Ensure that all staff who take leave fill in their leave records Update the leave plan for all administrative staff Make a monthly report. Recruitment Records Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed. Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc) Ensure that all recruitment records have been properly filled and the files well labelled. Updating of Personnel Files Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents） Ensure that they are well labelled arranged in alphabetic order. Ensuring all closed personnel have the necessary document and properly archived. HRIS - PeopleSoft Update the time and attendance records on a timely manner. Immigration Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass. Renewing the expired work permits of the international staff with a go ahead from the HRM. Raising and following up of claims for the refund of the security bond. Any other duties Assist with the day to day operation of the HR functions and duties. Attend to employee requests regarding HR issues Ensure utility bills have been received and paid. Ensure that the staff housing file is kept up to date on a regular basis.
A university graduate with Business Administration or Human Resource Management degree. Minimum of 5 years of Proven experience as HR officer, administrator or other HR position Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
JOB-68cdd71db70e4
Vacancy title:
Human Resources Officer
[Type: FULL_TIME, Industry: Education, and Training, Category: Human Resources]
Jobs at:
Aga Khan Education Services
Deadline of this Job:
Friday, October 3 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Friday, September 19 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The position
The Human Resources Officer will assist with the administration of the human resources and administration functions and duties. His / she will perform a variety of duties in the following functional areas:
Tracking of leave Records
- Enter all leave records into the Time and Attendance software.
- Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled.
- Ensure that all staff who take leave fill in their leave records
- Update the leave plan for all administrative staff
- Make a monthly report.
Recruitment Records
- Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed.
- Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc)
- Ensure that all recruitment records have been properly filled and the files well labelled.
Updating of Personnel Files
- Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents）
- Ensure that they are well labelled arranged in alphabetic order.
- Ensuring all closed personnel have the necessary document and properly archived.
HRIS - PeopleSoft
- Update the time and attendance records on a timely manner.
Immigration
- Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass.
- Renewing the expired work permits of the international staff with a go ahead from the HRM.
- Raising and following up of claims for the refund of the security bond.
Any other duties
- Assist with the day to day operation of the HR functions and duties.
- Attend to employee requests regarding HR issues
- Ensure utility bills have been received and paid.
- Ensure that the staff housing file is kept up to date on a regular basis.
The requirements
Qualifications and Experience
- A university graduate with Business Administration or Human Resource Management degree.
- Minimum of 5 years of Proven experience as HR officer, administrator or other HR position
- Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
Skills
- Understanding of labor laws and disciplinary procedures
- Proficient in MS Office; knowledge of HRMS is a plus
- Outstanding organizational and time-management abilities
- Effective organizational, strong communication Teamwork and Interpersonal skills.
- Ability to form working relationships with people at all levels.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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