INVITATION TO TENDER FOR FY 2025/2026

PROCUREMENT REFERENCE NUMBER: Gulu 603/SupIs/2025-2026/ 00017

Gulu City Council invites application and submission of interest from competent companies for the Supply of a motor grader.

TERMS AND CONDITIONS.

Tender documents shall be obtained from the Procurement and Disposal Unit Office Gulu City upon banking of non-refundable fees of Ugx 200,000 to be paid on IRAS. General receipt will be issued from the cashier’s Office after presenting a Bank deposit slip.

1. The bidders should attach the following:
   a) A valid copy of payment receipt for purchase of the Tender document. Certificate of incorporation registration or equivalent.
   b) A valid trading license 2025.
   c) A valid income tax clearance 2025-2026.
   d) The current Bank statement with a good cash flow for the last six months.
   e) A valid power of attorney issued by URSB or a Notarized power of Attorney
   f) A bid security for foreign firms or a Performance Security declaration for local firms
   g) Manufacturers authorization
   h) Bid security in the form of a Bank Guarantee of Ugx 12,000,000 or Insurance Bond of Ugx 13,000,000 (Applicable to foreign firms).
   i) Any other documents specified in the Tender documents.

2. Each item should be applied for separately.

3. All bids must be sealed by envelops and in three copies (3) clearly marked “render” for pre-qualification or tender for a written or addressed to the Head Procurement & Disposal Unit. P.O. BOX, 140 Gulu City.

4. Registration forms must be signed by the applicants or by their Agents on submission of the Bids. Bids must be submitted not later than Friday 22nd August 2025 at 10:30am and thereafter, the bid shall be opened at 11:00 am in the presence of bidders or their Agents who choose to attend.

5. Late bids shall be marked late and rejected.

6. The method of procurement shall be governed by the PPDA acts 2003 and PPDA regulations of 2023.

7. Gulu City SHALL NOT be bound by any highest or lowest bid.

The planned procurement schedule (subject to changes) is as follows:

Imacent.Alimblishive
Town Clerk