JOB SUMMARY

The Medical Coordinator contributes to the calling of Medical Teams International’s calling by technically supervising all medical programming at the regional level. This role leads monitoring service quality, drug supply, staff development and reporting, and exercises budgetary responsibility.

JOB RESPONSIBILITIES

• Collaborates with the Regional Program Manager, senior management, and field teams to determine operational needs for medical programming and medical staff training needs.
• Monitor and evaluate health sector service delivery objectives, indicators and outcomes of regional programs; Make program adjustments as needed to align with donor and MTI requirements.
• Utilize the enterprise resource planning (ERP) system, Rx Solution to analyse supply need and oversee timely procurement of equipment and adequate drug supply in accordance with consumption needs, national drug protocol and program budget.
• Assist in implementing HR functions related to staff management (hiring, training, promotion, disciplinary action, termination) and ensure training and capacity building of health facility staff.
• Represent Medical Teams at regional-level health coordination meetings, task force meetings and other partner coordination meetings. Communicate relevant information to Medical Teams staff.
• Maintain relationships as first point of contact with public health department donors and partners.
• Act as last line for providing clinical consultation and make recommendations for referrals for specialized care.
• Lead production of site and donor reports including compiling and analyzing data, compiling narratives, and analysis.
• Work with management and partner agencies for outbreak preparedness and contingency planning.
• Provide input to proposal and budgeting processes.
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy.
• Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff onboarding, training and performance management, partnership agreements, and highlighted in reporting.

Supervision

Provide direct technical oversight and performance management of health facility incharges and technical leads (Public Health officer, MEAL Officer)

Other Duties:

• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
• Utilize volunteers when appropriate.
• Additional duties as assigned.

Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS

Required:

• Bachelor’s degree in medicine & surgery (MBChB)
• Registration with Uganda Medical and Dental Practitioners Council
• Valid practicing license is required

Preferred:

• Postgraduate training in Project planning and management is an added advantage

EXPERIENCE

Required:

• Minimum of 3 years of experience in hospital practice relating to primary health care, maternal and child health, reproductive health, HIV/AIDS and communicable diseases; inclusive of 2 years’ experience at a managerial level
• Experience working with an international NGO or UN agency

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Knowledge of humanitarian operations and project cycle management
• Knowledge of Uganda MoH, WHO and UN health systems and policies
• Basic knowledge of health strengthening methods and best practices
• Basic knowledge of principles and current approaches to monitoring and evaluation in relief and development programs

SKILLS

• Skilled in project cycle management
• Skilled in capacity building and mobilizing staff to achieve a common goal
• Skilled in relationship building with the ability to liaise with multiple partner agencies
• Skilled in using ERP, HIS and HMIS database systems
• Skilled in data analysis and writing reports
• Skilled at using Microsoft Word, Excel, PowerPoint and Outlook
• Skilled at building and maintaining a high functioning, high performing work team.

ABILITIES

• Commitment to Medical Teams International Calling Statement and Core Values.
• Keen interest to mentor others
• Ability to travel to health facilities frequently and at times upon short notice
• Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines
• Ability to work collaboratively with others.
• Ability and willingness to travel up to 50% of the time

• Collaborates with the Regional Program Manager, senior management, and field teams to determine operational needs for medical programming and medical staff training needs.
• Monitor and evaluate health sector service delivery objectives, indicators and outcomes of regional programs; Make program adjustments as needed to align with donor and MTI requirements.
• Utilize the enterprise resource planning (ERP) system, Rx Solution to analyse supply need and oversee timely procurement of equipment and adequate drug supply in accordance with consumption needs, national drug protocol and program budget.
• Assist in implementing HR functions related to staff management (hiring, training, promotion, disciplinary action, termination) and ensure training and capacity building of health facility staff.
• Represent Medical Teams at regional-level health coordination meetings, task force meetings and other partner coordination meetings. Communicate relevant information to Medical Teams staff.
• Maintain relationships as first point of contact with public health department donors and partners.
• Act as last line for providing clinical consultation and make recommendations for referrals for specialized care.
• Lead production of site and donor reports including compiling and analyzing data, compiling narratives, and analysis.
• Work with management and partner agencies for outbreak preparedness and contingency planning.
• Provide input to proposal and budgeting processes.
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy.
• Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff onboarding, training and performance management, partnership agreements, and highlighted in reporting.
• Provide direct technical oversight and performance management of health facility incharges and technical leads (Public Health officer, MEAL Officer)
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
• Utilize volunteers when appropriate.
• Additional duties as assigned.

• Skilled in project cycle management
• Skilled in capacity building and mobilizing staff to achieve a common goal
• Skilled in relationship building with the ability to liaise with multiple partner agencies
• Skilled in using ERP, HIS and HMIS database systems
• Skilled in data analysis and writing reports
• Skilled at using Microsoft Word, Excel, PowerPoint and Outlook
• Skilled at building and maintaining a high functioning, high performing work team.

• Bachelor’s degree in medicine & surgery (MBChB)
• Registration with Uganda Medical and Dental Practitioners Council
• Valid practicing license is required
• Postgraduate training in Project planning and management is an added advantage