Background

The Operations and Finance Assistant support the smooth running of day-to-day operational and financial activities within the Internal Client Services unit. The role focuses on procurement support, financial processing, compliance, and record management to ensure efficient project implementation and strong financial controls.

Responsibilities

• Support in the identification, onboarding, and continuous engagement of vendors and suppliers in line with the existing process at ASIGMA
• Reconcile LPOs with goods and services received before invoice processing
• Maintain and update vendor and supplier records.
• Support in quality assurance reviews for goods and services provided within the field
• Manage petty cash operations for day-to-day project expenses, ensuring accurate recordkeeping.
• Ensure all payments comply with ASIGMA’s finance manual, URA requirements, and other relevant regulations.
• Post transactions into the accounting system with appropriate coding and classification.
• Process applicable payments to vendors, staff, and service providers through cash, mobile or system as required
• Verify and reconcile all accountabilities related to project activities and petty cash use.
• Maintain accurate supplier balances and ensure timely reconciliation with creditor ledger accounts.
• Support internal and external audit processes by preparing and submitting required documentation.
• Respond to supplier and staff payment queries and resolve any discrepancies.
• Support finance reporting for the project as requested.
• Perform other finance-related duties as may be assigned by the supervisor

Qualifications and Experience

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• At least 1–2 years of experience in a similar role (operations /finance), preferably within a project environment.
• Proficient in Microsoft Office, particularly Excel.

• Support in the identification, onboarding, and continuous engagement of vendors and suppliers in line with the existing process at ASIGMA
• Reconcile LPOs with goods and services received before invoice processing
• Maintain and update vendor and supplier records.
• Support in quality assurance reviews for goods and services provided within the field
• Manage petty cash operations for day-to-day project expenses, ensuring accurate recordkeeping.
• Ensure all payments comply with ASIGMA’s finance manual, URA requirements, and other relevant regulations.
• Post transactions into the accounting system with appropriate coding and classification.
• Process applicable payments to vendors, staff, and service providers through cash, mobile or system as required
• Verify and reconcile all accountabilities related to project activities and petty cash use.
• Maintain accurate supplier balances and ensure timely reconciliation with creditor ledger accounts.
• Support internal and external audit processes by preparing and submitting required documentation.
• Respond to supplier and staff payment queries and resolve any discrepancies.
• Support finance reporting for the project as requested.
• Perform other finance-related duties as may be assigned by the supervisor

• Proficient in Microsoft Office, particularly Excel.

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• At least 1–2 years of experience in a similar role (operations /finance), preferably within a project environment.
• Proficient in Microsoft Office, particularly Excel.