Department

Legal

Reports To

Head of Legal

Job Purpose

The Paralegal supports the department by managing case documentation, preparing and filing court documents, coordinating service of court process, and raising tickets for payments and work required on each matter.

Key Duties and Responsibilities

Case Documentation

• Open a physical and electronic file for every new case and keep it complete and up to date.
• Collect loan agreements, statements, security documents and other evidence from the business for each case.
• Update the litigation register with filings, hearing dates, service and outcomes.

Court Documents and Filing

• Prepare plaints, affidavits, demand notices, summons and other court documents from approved templates.
• Draft and update templates and standard pleadings for review by the Legal Officer.
• File documents in court, obtain court stamps and case numbers, and collect court orders and judgments.

Service of Court Process

• Arrange service of summons, hearing notices and court orders on defendants.
• Coordinate with court process servers and bailiffs, and obtain signed affidavits of service.
• Track pending service and report any matter where service has failed or is delayed.

Tickets for Payments and Work

• Raise tickets in [the Company’s ticketing system] for court filing fees, process servers’ and bailiffs’ fees, and other case-related payments.
• Raise tickets for work required from other departments, including documents, statements and information needed for a case.
• Attach supporting documents to each ticket and follow up until it is closed.

General Support

• Diarise hearing dates and filing deadlines and send reminders to the Legal Officer.
• Prepare simple weekly status updates on new cases, filings and service.
• Perform any other duties assigned by the Legal Officer or Head of Legal.

Qualifications and Skills

• Diploma or Certificate in Law from a recognised institution.
• At least one (1) year of experience in a law firm, court registry or legal department, preferably in civil litigation or debt recovery.
• Working knowledge of court filing and service procedures.
• Good computer skills, including Microsoft Word, Excel and online ticketing or case management systems.
• Well organised, accurate and able to handle a high volume of files.
• Honest and discreet in handling confidential information.

• Open a physical and electronic file for every new case and keep it complete and up to date.
• Collect loan agreements, statements, security documents and other evidence from the business for each case.
• Update the litigation register with filings, hearing dates, service and outcomes.
• Prepare plaints, affidavits, demand notices, summons and other court documents from approved templates.
• Draft and update templates and standard pleadings for review by the Legal Officer.
• File documents in court, obtain court stamps and case numbers, and collect court orders and judgments.
• Arrange service of summons, hearing notices and court orders on defendants.
• Coordinate with court process servers and bailiffs, and obtain signed affidavits of service.
• Track pending service and report any matter where service has failed or is delayed.
• Raise tickets in [the Company’s ticketing system] for court filing fees, process servers’ and bailiffs’ fees, and other case-related payments.
• Raise tickets for work required from other departments, including documents, statements and information needed for a case.
• Attach supporting documents to each ticket and follow up until it is closed.
• Diarise hearing dates and filing deadlines and send reminders to the Legal Officer.
• Prepare simple weekly status updates on new cases, filings and service.
• Perform any other duties assigned by the Legal Officer or Head of Legal.

• Working knowledge of court filing and service procedures.
• Good computer skills, including Microsoft Word, Excel and online ticketing or case management systems.
• Well organised and accurate, with the ability to handle a high volume of files.
• Honest and discreet in handling confidential information.

• Diploma or Certificate in Law from a recognised institution.
• At least one (1) year of experience in a law firm, court registry or legal department, preferably in civil litigation or debt recovery.