About the Role

Our client is looking for a professional Personal Assistant who will provide high-level administrative, organizational, and coordination support to the Executive, ensuring the effective management of schedules, correspondence, meetings, documentation, travel arrangements, and day-to-day priorities.

The successful candidate must be highly organized, discreet, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentialityGet Executive Coaching

Key Responsibilities

Executive Support

• Manage the Executive’s calendar, appointments, meetings and daily schedule.
• Coordinate meetings, prepare agendas and ensure timely follow-up on action points.
• Manage correspondence, emails, calls and other communications on behalf of the Executive.
• Prepare, review and organize reports, presentations, documents and briefing materials.
• Follow up on assignments and commitments to ensure timely completion.
• Assist the Executive in prioritizing tasks and managing competing demands.

Administration and Coordination

• Maintain organized physical and electronic records and confidential documents.
• Coordinate office, personal and business-related administrative requirements as assigned.
• Arrange meetings, appointments, travel, accommodation and other logistical requirements.
• Coordinate with internal departments, clients, service providers and other stakeholders on behalf of the Executive.
• Monitor deadlines and ensure important tasks and commitments are followed up appropriately.

Communication and Stakeholder ManagementExplore Media Degrees

• Serve as a professional point of contact between the Executive and internal and external stakeholders.
• Receive and respond to routine enquiries on behalf of the Executive.
• Build and maintain professional relationships with clients, partners, suppliers and other stakeholders.
• Exercise discretion and sound judgement when handling sensitive or confidential information.

Research and Reporting

• Conduct research and gather information as required by the Executive.
• Prepare summaries, reports, presentations and other documents to support decision-making.
• Track and follow up on key assignments, projects and action points.
• Provide timely updates to the Executive on outstanding matters and priorities.

General Support

• Anticipate the Executive’s needs and proactively address administrative requirements.
• Support the Executive with special projects and other assignments as required.
• Perform other reasonable duties consistent with the role and the needs of the Executive.

Job RequirementsCV writing service

The following are mandatory requirements:

• Master’s degree from a recognized institution.
• Bachelor’s degree in a Science-related discipline from a recognized institution.
• A minimum of five (5) years’ proven experience working in a Personal Assistant role, preferably supporting a senior executive or business leader.
• Demonstrated experience managing executive schedules, correspondence, meetings, travel and confidential information.
• Strong experience in coordinating multiple priorities and following up on assignments to completion.
• Candidates who do not meet the above mandatory academic and experience requirements will not be considered.

Key Skills and Competencies

The successful candidate should demonstrate:

• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Excellent diary, meeting and task management abilities.
• Strong follow-up and coordination skills.
• Ability to anticipate needs and work proactively.
• Strong interpersonal and stakeholder management skills.
• Ability to handle confidential and sensitive information with discretion.
• Good research, analytical and problem-solving abilities.
• Ability to work independently and manage competing priorities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• High levels of professionalism, maturity, integrity and discretion.

• Manage the Executive’s calendar, appointments, meetings and daily schedule.
• Coordinate meetings, prepare agendas and ensure timely follow-up on action points.
• Manage correspondence, emails, calls and other communications on behalf of the Executive.
• Prepare, review and organize reports, presentations, documents and briefing materials.
• Follow up on assignments and commitments to ensure timely completion.
• Assist the Executive in prioritizing tasks and managing competing demands.
• Maintain organized physical and electronic records and confidential documents.
• Coordinate office, personal and business-related administrative requirements as assigned.
• Arrange meetings, appointments, travel, accommodation and other logistical requirements.
• Coordinate with internal departments, clients, service providers and other stakeholders on behalf of the Executive.
• Monitor deadlines and ensure important tasks and commitments are followed up appropriately.
• Serve as a professional point of contact between the Executive and internal and external stakeholders.
• Receive and respond to routine enquiries on behalf of the Executive.
• Build and maintain professional relationships with clients, partners, suppliers and other stakeholders.
• Exercise discretion and sound judgement when handling sensitive or confidential information.
• Conduct research and gather information as required by the Executive.
• Prepare summaries, reports, presentations and other documents to support decision-making.
• Track and follow up on key assignments, projects and action points.
• Provide timely updates to the Executive on outstanding matters and priorities.
• Anticipate the Executive’s needs and proactively address administrative requirements.
• Support the Executive with special projects and other assignments as required.
• Perform other reasonable duties consistent with the role and the needs of the Executive.

• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Excellent diary, meeting and task management abilities.
• Strong follow-up and coordination skills.
• Ability to anticipate needs and work proactively.
• Strong interpersonal and stakeholder management skills.
• Ability to handle confidential and sensitive information with discretion.
• Good research, analytical and problem-solving abilities.
• Ability to work independently and manage competing priorities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• High levels of professionalism, maturity, integrity and discretion.

• Master’s degree from a recognized institution.
• Bachelor’s degree in a Science-related discipline from a recognized institution.
• A minimum of five (5) years’ proven experience working in a Personal Assistant role, preferably supporting a senior executive or business leader.
• Demonstrated experience managing executive schedules, correspondence, meetings, travel and confidential information.
• Strong experience in coordinating multiple priorities and following up on assignments to completion.