Reports To

Head of Procurement & Disposal

Supervises

Procurement & Disposal officers

Mission & Objectives

To oversee the Operational procurement function at UEDCL and ensure that the acquisition of goods, services and works is done in a timely, cost-effective and transparent manner that serves the needs of the Business.

This role leads to procurement planning, the execution of procurement processes and the implementation of UEDCL’s procurement policies and procedures. The Procurement Manager ensures that procurement activities are aligned with UEDCL’s strategic goals, ensuring compliance with both internal and external regulations.

This position plays a critical role in ensuring that procurement processes are Efficient, cost-effective, and compliant with procurement laws and UEDCL’s policies. By overseeing procurement activities, this role supports the organization’s ability to secure necessary resources for operational efficiency.

Job Purpose & Impact

To oversee the Operational procurement function at UEDCL and ensure that the acquisition of goods, services and works is done in a timely, cost-effective and transparent manner that serves the needs of the Business.

This role leads to procurement planning, the execution of procurement processes and the implementation of UEDCL’s procurement policies and procedures. The Procurement Manager ensures that procurement activities are aligned with UEDCL’s strategic goals, ensuring compliance with both internal and external regulations.

This position plays a critical role in ensuring that procurement processes are Efficient, cost-effective, and compliant with procurement laws and UEDCL’s policies. By overseeing procurement activities, this role supports the organization’s ability to secure necessary resources for operational efficiency.

Key Responsibilities

• Manage the tendering processes in line with the Company’s procurement policies including preparation of bidding documents, managing tenders, evaluating bids, in a fair and transparent manner as per the PPDA Act.
• Coordinate the preparation of annual procurement plans, ensuring they align with UEDCL’s strategic objectives and project needs.
• Ensure compliance of the procurement processes in line with the PPDA Guidelines and procedures and escalate any non-compliance or challenges arising from the procurement processes.
• Plan and coordinate the periodic prequalification of Providers and ensure compliance as per the PPDA Guidelines and Regulations.
• Work closely with the respective user departments to align company procurement needs with existing category strategies and agreements.
• Manage the process of goods and services acquisition and disposal from needs assessment to tendering to negotiation and award of contract in line with the SCM strategy and PPDA Guidelines and Regulations
• Research market trends and linkages amongst suppliers and advise the business accordingly.
• Develop Procurement strategies with consideration of local content and sustainable procurement to achieve cost savings and efficiency.
• Work with the Contracts and Performance Management team to prepare and process contracts consistent with the SCM strategy and objectives in line with PPDA Guidelines.
• Enforce socially and environmentally responsible & Sustainable procurement procedures within the Business.
• Develop and periodically monitor a risk management register for the Procurement section and escalate issues arising.
• Participate in both internal and external audit exercises as required and take corrective actions arising from issues relating to procurement.
• Prepare procurement reports to communicate procurement activities and progress to senior management, the board, and regulatory bodies.
• Maintain accurate procurement records and documentation for audit purposes.
• Provide leadership to the procurement operations team and escalate performance issues accordingly. Manage and mentor procurement staff, train and guidance to ensure the team operates Efficiently and professionally.

Qualifications, experience, and skills needed for this role.

Education

• Bachelor’s degree in Procurement, Supply chain Management, Business Administration ( Finance)
• Master’s degree in a related field is an added advantage.
• Professional certifications in procurement- MCIPS (Chartered Institute of Procurement & Supply) is required.
• Membership with a relevant professional body such as Institute of Professional Procurement Professionals of Uganda or related is required

Experience

• At least 8 years of working experience in a Supply Chain Management role, 3 of which should have been in a leadership role.
• Knowledge of procurement laws and regulations, including the PPDA Act and other national and international procurement guidelines
• Experience in the use of an Enterprise Resource Planning (Management) system or a procurement and logistics management system.
• Excellent negotiation, contract management, and supplier relationship management skills
• Tendering and sourcing experience for largely capitalised service companies that are customer focused.
• Understanding of risks associated with suppliers, contractors and markets for categories of goods and services.
• Excellent customer service, interpersonal skills and ability to engage, influence and communicate with internal and external stakeholders at senior levels.
• Flexibility and ability to manage multiple tasks that involve a level of complexity and financial/operational risk.

Required Competencies

Behavioural Competencies

• Leading Through Vision and Values
• Aligning Performance for Success
• Planning and Organizing
• Facilitating Change
• Building Partnerships
• Strategic Decision Making
• High level of integrity, professional ethics and confidentiality
• Leadership Disposition and Business Acumen
• Strong analytical and critical-thinking skills
• Negotiation skills
• Driving for Results
• Customer Focus
• Independence, self-drive and commitment
• High attention to detail and accuracy
• Coaching and delegation

• Manage the tendering processes in line with the Company’s procurement policies including preparation of bidding documents, managing tenders, evaluating bids, in a fair and transparent manner as per the PPDA Act.
• Coordinate the preparation of annual procurement plans, ensuring they align with UEDCL’s strategic objectives and project needs.
• Ensure compliance of the procurement processes in line with the PPDA Guidelines and procedures and escalate any non-compliance or challenges arising from the procurement processes.
• Plan and coordinate the periodic prequalification of Providers and ensure compliance as per the PPDA Guidelines and Regulations.
• Work closely with the respective user departments to align company procurement needs with existing category strategies and agreements.
• Manage the process of goods and services acquisition and disposal from needs assessment to tendering to negotiation and award of contract in line with the SCM strategy and PPDA Guidelines and Regulations
• Research market trends and linkages amongst suppliers and advise the business accordingly.
• Develop Procurement strategies with consideration of local content and sustainable procurement to achieve cost savings and efficiency.
• Work with the Contracts and Performance Management team to prepare and process contracts consistent with the SCM strategy and objectives in line with PPDA Guidelines.
• Enforce socially and environmentally responsible & Sustainable procurement procedures within the Business.
• Develop and periodically monitor a risk management register for the Procurement section and escalate issues arising.
• Participate in both internal and external audit exercises as required and take corrective actions arising from issues relating to procurement.
• Prepare procurement reports to communicate procurement activities and progress to senior management, the board, and regulatory bodies.
• Maintain accurate procurement records and documentation for audit purposes.
• Provide leadership to the procurement operations team and escalate performance issues accordingly. Manage and mentor procurement staff, train and guidance to ensure the team operates Efficiently and professionally.

• Knowledge of procurement laws and regulations, including the PPDA Act and other national and international procurement guidelines
• Experience in the use of an Enterprise Resource Planning (Management) system or a procurement and logistics management system.
• Excellent negotiation, contract management, and supplier relationship management skills
• Tendering and sourcing experience for largely capitalised service companies that are customer focused.
• Understanding of risks associated with suppliers, contractors and markets for categories of goods and services.
• Excellent customer service, interpersonal skills and ability to engage, influence and communicate with internal and external stakeholders at senior levels.
• Flexibility and ability to manage multiple tasks that involve a level of complexity and financial/operational risk.
• Leading Through Vision and Values
• Aligning Performance for Success
• Planning and Organizing
• Facilitating Change
• Building Partnerships
• Strategic Decision Making
• High level of integrity, professional ethics and confidentiality
• Leadership Disposition and Business Acumen
• Strong analytical and critical-thinking skills
• Negotiation skills
• Driving for Results
• Customer Focus
• Independence, self-drive and commitment
• High attention to detail and accuracy
• Coaching and delegation

• Bachelor’s degree in Procurement, Supply chain Management, Business Administration ( Finance)
• Master’s degree in a related field is an added advantage.
• Professional certifications in procurement- MCIPS (Chartered Institute of Procurement & Supply) is required.
• Membership with a relevant professional body such as Institute of Professional Procurement Professionals of Uganda or related is required