Summary
Date Posted: Friday, December 10, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Procure goods on behalf of JMS and ensure procurement processes are effective, efficient and transparent and provide the best overall value to JMS while ensuring outstanding Client Service.

Key duties and responsibilities
• Do sourcing for Goods and Services by checking prequalified supplier list for suppliers that can provide items in question
• Check the NDA register and any other references for possible sources
• Evaluate the quotations and choose the most appropriate supplier, considering Price, lead time, availability, etc.
• Request for sample of item in question (if necessary), complete sample tracking form and forward both sample and form to the Quality Assurance for verification against specifications.
• Procure items following procedure once the sample has been approved and implement JMS ordering procedure & Order Management Framework;
• Generate purchase orders from the Purchase Requisition Report, Periodic planner log report and release them for authorisation.
• Process NDA for foreign orders and deliver purchase order to supplier Upon receiving NDA permission to import.
• Forward documents to accounts to prepare payment for pre-payment orders and process insurance documents for the order.
• Follow-up with clearing agent for speedy customs clearance and notify the receiving department.
• Handle queries pertaining to the shipment (with Supplier, clearing agent, NDA, Receiving & Quality Assurance departments) till goods are ready for sale in IFS, in case of narcotics, return to NDA with accompanying letter
• Carry out supplier visits to discuss win-win situations and participate in supplier audits.
• Implement Supplier relationship and Contract Management Frameworks and maintain an up-dated data bank of standard contract forms after preparing contracts and have them approved.
• Submit reports like daily status on stock outs, weekly performance report to line manager as per standard procurement reporting
• Implement the JMS computerized procurement plan in IFS in line with the JMS procurement guidelines.

Person Specifications
• Qualifications
• Bachelor of any of the following Pharmacy, Nursing, OR Medicine
• Professional Qualifications: CIPS is an added advantage
• Experience
• Three years of relevant working experience in a related position in a busy business environment.

General Competencies & Knowledge:
• Forecasting & Quantifications
• Multi-tasking & self-motivated
• Strong interpersonal and communication skills
• Analytical & details oriented
• Computer skills (MS office, IFS, other RP Applications)

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Only qualified candidates who meet all the above requirements are invited to submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted. Applications may be hand delivered to JMS Head office Reception Desk or Email to HRA@jms.co.ug .
• The Manager Human Resources & Administration
• Joint Medical Store
• P.O. Box 4501
• Kampala

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