Vacancy title:
Procurement Officer

[Type: FULL_TIME, Industry: Professional Services, Category: Transportation & Logistics]

Jobs at:
World-Wide Fund for Nature (WWF)

Deadline of this Job:
Monday, October 20 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Monday, October 6 2025, Base Salary: Not Disclosed

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Learn more about World-Wide Fund for Nature (WWF)
World-Wide Fund for Nature (WWF) jobs in Uganda

JOB DETAILS:

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at
WWF could be your opportunity of a lifetime.
All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that
nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we
are helping to tackle this enormous global challenge. Our people come from hugely diverse backgrounds and
with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome
applications from anyone who believes they can help us create a better future for people and wildlife.
What we do
We are an independent conservation organization, striving to sustain the natural world for the benefit of people
and wildlife. From individuals and communities to business and government, we are part of a growing coalition
calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore
natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainable.
We are looking for a dynamic, enthusiastic and highly qualified person to fill the position of Procurement
Officer.
Job Summary
The Procurement Officer is responsible for assisting the Procurement, Admin & IT Manager in executing,
implementing and managing the overall procurement and related functions for WWF Uganda. He /she will also
liaise with the Field Offices to ensure effective coordination of Procurement standards and Implementation of
WWF policies and procedures across all Projects.
In this regard, the Procurement Officer will;
• Assist with the preparation of requests for quotation, initiations to bid, requests for proposal and co-
ordination of their timely dispatch by email.
• Assist the Procurement, Admin & IT Manager in maintaining current up to date procurement documents
and manuals.
• Review requisitions for completeness and accuracy and follow up on discrepancies with the initiating
department, identifying available suppliers from the list of preferred suppliers for each requisitioned
item.
• Route, copy and circulate quotes, bids and proposals for evaluation.
• Research the pricing, obtaining quotes locally/internationally on low value items.
• Coordinate with the Requestor and make sure the right information is filled in the purchase requisition.
• Provide purchased materials to the responsible receiving office and perform all actions to complete the
process.
• Receive the approved quotation analysis and create a Purchase Order.
• In coordination with Procurement, Admin & IT Manager, establish and maintain a procurement plan and
ensure timely delivery of goods and services.
• Assist the Procurement, Admin & IT Manager in preparation of a variety of reports, correspondence, and
documents (e.g. purchase orders, contracts, quotation analysis and amendments) on procurement-
related matters.
• Assist the Procurement, Admin & IT Manager in the pre-qualification of suppliers as provided in the
procurement policy.
• Initiate the vendor enlistment process; review checklist, vendor evaluation, vendor documentation for
vendor selection processes and maintain an updated Approved Vendor List (AVL).
• Maintain up-to-date tracking of procurement requests and status and prepare and provide monthly
updates to the Procurement, Admin & IT Manager.
• Manage the interaction between vendors and internal teams to provide adequate visibility of
interdependent initiatives and program activities.
• Liaise with procurement vendors to review, report on and revise contractual agreements as necessary.
• Track, measure, evaluate and report vendor performance for the yearly vendor deactivation and/or
delisting process.
• Conduct Bridger checks on all Vendors and Consultants.
• In liaison with the Procurement, Admin & IT Manager, assist in coordination with the selected bidder to
ensure completion of all procurement process including bid security, contract award notice and that
contract documents are distributed accordingly.
• Maintain and manage all procurement documents for records and Audit purposes.
Required Qualifications and Experience
• At least a Bachelor’s degree in Supply chain management, Procurement and logistics, Accounting or
Business Administration
• Minimum of 3 years’ professional experience in procurement, supplies and logistics ideally with
experience working with government and NGOs.
• Previous work experience with international organizations involved in environmental and/or
community issues.
• Strong Planning and organizational skills and proven interpersonal skills, including the ability to develop
and maintain strong relationships at all levels within WWF and other external stakeholders.
• Ability to work within a multicultural environment.
• The ideal candidate will be dynamic and responsive, able to work under pressure, and demonstrate
adaptability, openness, and strong team spirit
• Excellent written and oral communication skills,
• Good Computer knowledge
• Strong numeracy skills.
• Adherence to WWF’s values, which are: Courage, Integrity, Respect and Collaboration.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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