Summary
Date Posted: Saturday, December 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job purpose:
The Programme Assistant shall deliver on administrative requirements of the National Society Investment Alliance (NSIA) project and the department towards an efficient day-to-day leadership of the projects within the department.

Principal Accountabilities
01 Budget Monitoring
• In collaboration with the Resource Mobilisation Manager attached to the NSIA project, support preparation of the Project charter, budget monitoring, tracking to avoid budget overruns and over expenditures.

02 Administrative support
• Provide administrative all Departmental teams, volunteers, Trainers, Sales / Marketing executives, to ensure preparation of concept notes, allocating relevant budgets, and follow ups on prepared documents with the different approval levels.
• Organize meetings, taking minutes and distributing sharing updates with all departmental stake holders, take minutes and ensure proper coordination and communication.
• Handle all Phone calls that come through the CFA unit .

03 Filing and Record Keeping
• Develop and maintain a documentation system with up to date information for all partners and volunteers.

04 Stake holder engagement support
• Support the process of following and scheduling of Programme meetings, coordinating with different departments and the receptions to ensure the external guests and internal departments meet the expectations for engaging with the URCS CFA Unit.

05 Events management and coordination
• Working closely with other team members to ensure that all events under CFA are properly managed, coordinated and well documented.

06 Reporting
• Support project reporting. Work closely with the NSIA Project manager to ensure that the donor requirements on reporting are complied with and within the time frame stipulated.

07 Branch Support
• Ensure that branch managers and all branch stakeholders that engage the CFA unit on sales, marketing, and training as well as certification are handled in due time as per the SOPs on CFA and business execution.

Qualifications/requirements
Minimum qualifications, working experience and competencies:

Education Qualifications
• Minimum Bachelors’ Degree in Social Sciences, Development studies, Business or a related field from an approved, recognized and reputable University.

Essential Experience
• Relevant work experience in a similar role or business environment will be an added advantage

Core Competencies
• Stakeholder management.
• Commitment to continuous learning.
• Communication.
• Technology awareness.
• Change capability and adaptability.
• Manage resources.

Knowledge and Skills
• High level of integrity.
• Essential Knowledge and skills in business and office management.
• Excellent time management skills and ability to multi-task and prioritize work in a busywork environment, preferably in a humanitarian or business environment.
• Attention to detail, highly analytical and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Presentation and reporting skills.
• Proficiency in use of MS Office packages.
• High level of integrity with keen detail on Office Administration Procedures, Confidentiality, and Judgment are highly regarded.
• Team player and multi-tasking.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Please send your filled application form and attach your academic transcripts and certificates. The filled application forms, academic transcripts and certificates should be e-mailed to; vacancies@redcrossug.org or hand delivered, and or by post to:
The Secretary General,
Uganda Red Cross Society,
Plot 551/555 Rubaga Road,
P.O. Box 494, Kampala, Uganda.
Email: vacancies@redcrossug.org 
Closing date for receipt of the applications is 21st December 2022 by 5:00 p.m. Due to large volumes of applications; only short listed candidates shall be contacted. Canvassing shall lead to automatic disqualification.

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