East African Crude Oil Pipeline (EACOP) LTD ("EACOP LTD") invites experienced and reputable companies or organizations to express their interest in the provision of office cleaning services to the East African Crude Oil Pipeline (EACOP) Project.

The EACOP Project is a cross-border pipeline project to transport crude oil from Lake Albert area in Uganda to eastern coast of Tanzania for export to international markets. The pipeline will run from Kabale, Hoima District in Uganda to the Chongoleoni peninsula in Tanga, Tanzania. The length of the pipeline is 1,443 km, of which 296km will be in Uganda and 1,147 km in Tanzania. In Uganda the pipeline will traverse ten districts and in Tanzania, eight (8) regions comprising of Kagera, Geita, Shinyanga, Tabora, Singida, Dodoma, Manyara and Tanga, 27 administrative District Councils, and 231 Villages.

BRIEF DESCRIPTION OF THE SCOPE OF THE SERVICES

EACOP requires the services of experienced and reputable contractors to provide office cleaning services. The contractor shall provide comprehensive cleaning services on various premises that shall include but not limited to offices, meeting rooms, stores and sanitary facilities.

The scope shall further include manpower, supervision, equipment and consumables necessary to maintain a clean hygienic and presentable office environment.

MINIMUM REQUIREMENTS

Companies or Organization/local joint ventures expressing their interest are invited to submit documentation of their request with:

• Certificate of incorporation/registration and a valid copy of trading/business license

• Recent Uganda Registration Services Bureau (URSB) search (attach copy)

• Brief description of experience, expertise, and capacity to deliver the required scope of services of at least five years

• Proof of qualified personnel who will be responsible for performing the services.

• Proof of registration with Uganda National Bureau of Standards (UNBS) including Beneficial Owners Particulars.

• Proof of valid registration on the National Supplier database maintained by the Petroleum Authority of Uganda.

REQUEST FOR EXPRESSION OF INTEREST (EOI): PROVISION OF OFFICE CLEANING SERVICES

A statement of compliance with the Petroleum (Refining, Conversion, Transmission and Midstream storage) (National Content) Regulations, 2016

• Proof of registration with Uganda Revenue Authority (URA) and valid Tax Clearance Certificate.

• Audited financial accounts for the past three years

• Evidence of Quality, Health, Safety, and Environment (QHSE) management system compliant with local and industry standards/certificates for ISO 45001:2018, or equivalent

• Relevant registration/certification with HSE regulatory and certifying bodies (Workplace certificate from the OSH department)

• Signed copies of Anti-corruption, Anti-bribery, Compliance and Human Rights policies.

Companies or organizations which have the ability, capacity, and resources to implement the activities listed above should express their interest by sending an Expression of Interest (EOI) via email, together with the above listed documents through an email to procurement.ug@eacop.com (max. email size 20Mb) on or before 17:00 hours East African Time (EAT), on 1st July 2026. Email subject shall read: REQ-00001154 Provision of Office Cleaning Services.

Statements of EOI should be no more than twenty (20) pages long.

All Expression of Interests should be submitted in the English language.

NOTE:

EACOP LTD will review and assess the documents provided by companies, organizations or joint ventures that have expressed interest in accordance with this EOI, and conduct evaluations based on internal criteria to determine which companies, organizations or local joint ventures will be included in the list of prequalified companies, organizations or local joint ventures. Only the prequalified companies, organizations or local joint ventures will, after signing a Non-Disclosure Agreement (NDA), receive an invitation to bid as a continuation of the call for tender process. EACOP LTD reserves the right at its sole discretion to make the decision to select or reject a company, organization or local joint venture and maintain its decision without having to give reasons to the company, organization or local joint venture concerned.