Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client in the Oil & Gas Sector, we are looking for a competent, skilled, and experienced Site Administrator(Casual Labour Coordinator) to work from Luzira Site.

Department: Operations Duty Station: Roadworks / Construction Site
Reports to: Site Manager / Project Coordinator Working relationships: Site Supervisors, HR, Payroll and Finance

Job Purpose

To coordinate the day-to-day administration of casual workers on a construction or roadworks project, ensuring accurate attendance records, effective workforce coordination, timely payroll documentation and compliance with site procedures.

Key Responsibilities

• Maintain an updated register of casual workers, including personal details and engagement records.
• Record and verify daily attendance, hours worked, overtime and absences in liaison with site supervisors.
• Prepare and submit accurate timesheets and supporting documents for payroll processing within agreed deadlines.
• Coordinate onboarding, deployment and offboarding of casual workers in accordance with company procedures.
• Monitor daily workforce numbers and prepare daily, weekly and monthly headcount reports.
• Coordinate with site supervisors to ensure adequate labour allocation according to project requirements.
• Maintain records of PPE issuance, safety inductions and toolbox talk attendance.
• Report incidents, safety concerns, worker grievances and operational challenges to the relevant supervisor or management.
• Follow up on workers’ administrative and payment queries with HR, Payroll and Finance.
• Maintain organised and confidential records of worker documentation, attendance, payroll submissions and other site administration activities.

Qualifications and Experience

• Certificate or diploma in Business Administration, Human Resource Management, Office Administration or a related field.
• At least two years of relevant experience in site administration, casual labour coordination or workforce management.
• Experience in construction, roadworks or civil engineering projects is an added advantage.
• Good working knowledge of Microsoft Excel, Word, attendance registers and payroll documentation.

Required Skills and Competencies

• Strong organizational and record-keeping skills.
• Good numerical accuracy and attention to detail.
• Effective communication and interpersonal skills.
• High levels of integrity, accountability and confidentiality.
• Ability to coordinate workers, meet deadlines and work under pressure.
• Basic understanding of site safety requirements and PPE compliance.

Key Performance Expectations

• Accurate and timely submission of attendance records and timesheets.
• Proper documentation of all casual workers.
• Timely preparation of workforce and headcount reports.
• Accurate payroll support documentation, with discrepancies identified and resolved before submission.
• Proper maintenance of safety, PPE and other site administration records.
• Compliance with company policies and project procedures.

Working Condition

The role is site-based and requires regular interaction with casual workers, site supervisors and project management. The successful candidate must be willing to work according to project schedules and comply with all applicable site safety requirements.

NOTE: Candidates around the areas of Luzira, Kitintale, Mutungo, Mbuya, Kinawataka,Nakawa, Bweyogerere are highly preferred and encouraged to apply.

• Maintain an updated register of casual workers, including personal details and engagement records.
• Record and verify daily attendance, hours worked, overtime and absences in liaison with site supervisors.
• Prepare and submit accurate timesheets and supporting documents for payroll processing within agreed deadlines.
• Coordinate onboarding, deployment and offboarding of casual workers in accordance with company procedures.
• Monitor daily workforce numbers and prepare daily, weekly and monthly headcount reports.
• Coordinate with site supervisors to ensure adequate labour allocation according to project requirements.
• Maintain records of PPE issuance, safety inductions and toolbox talk attendance.
• Report incidents, safety concerns, worker grievances and operational challenges to the relevant supervisor or management.
• Follow up on workers’ administrative and payment queries with HR, Payroll and Finance.
• Maintain organised and confidential records of worker documentation, attendance, payroll submissions and other site administration activities.

• Strong organizational and record-keeping skills.
• Good numerical accuracy and attention to detail.
• Effective communication and interpersonal skills.
• High levels of integrity, accountability and confidentiality.
• Ability to coordinate workers, meet deadlines and work under pressure.
• Basic understanding of site safety requirements and PPE compliance.
• Good working knowledge of Microsoft Excel, Word, attendance registers and payroll documentation.

• Certificate or diploma in Business Administration, Human Resource Management, Office Administration or a related field.
• At least two years of relevant experience in site administration, casual labour coordination or workforce management.
• Experience in construction, roadworks or civil engineering projects is an added advantage.