Background information about the job or company (e.g., role context, company overview)

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Due to a new funding opportunity, the International Rescue Committee (IRC) seeks to recruit suitable candidates to implement a potential humanitarian response that is expected to focus on addressing urgent protection and multi‑sector needs in areas classified as high‑severity humanitarian contexts, where newly arrived and existing refugee populations continue to face significant protection risks. The planned intervention will prioritize rapid, life‑saving activities targeting vulnerable individuals and households and will be implemented across Kiryandongo, Palorinya, Palabek, and Adjumani refugee settlements.

SCOPE OF WORK:

The Supply Chain Assistant will report to the Field Manager to support the efficient and compliant management of procurement, logistics, warehousing, and asset management processes. This ensures timely acquisition and delivery of goods and services while adhering to internal policies, donor regulations, and value-for-money principles. Working closely with program, finance, and field teams, the Supply Chain Assistant contributes to uninterrupted program implementation by maintaining accurate documentation, tracking procurement plans, coordinating vendor communications, and supporting inventory and asset control. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

SPECIFIC DUTIES AND RESPONSIBILITIES

Stores/Assets

Understand, implement and / or maintain standard IRC inventory management policies and procedures.

Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).

Advise supervisor on potential inventory shortage.

Manage casual laborers in the stores.

Ensure the maintenance of store(s), fittings and equipment.

Implement and ensure clear safety procedures.

Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.

Advise the Field Manager of store-specific issues or improvements.

Maintain the store’s activity book recording all outgoing and incoming receipts and activities.

Monitor security of IRC' s storage and supplies.

Receive completed store request forms and prepare the goods for issuance.

Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).

Prepare a monthly report on assets and the expendables Warehouse outlining all stock movements remaining balances and maintain registers.

On a monthly basis, work with the Field Manager to reconcile the Warehouse register.

Update the stock record cards and Database regularly.

Conduct routine inventory inspection and submit report to the Field Manager in a timely manner.

Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.

Ensure that all Asset are tagged and labeled as per IRC asset policy.

Ensure that there is proper record management of the store, and the records are accurate and updated.

Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation.

Store management, ensure cleanness, orderly storage of items, custodian of the store keys.

The different store and Asset policies and required documentation are followed and in place at all times.

Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.

Transport

Work with the Transport Manager to design a suitably staffed and equipped transport function to support the IRC's vehicle operations and policies.

Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.

Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.

Evaluate, manage and monitor hired drivers.

Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.

Manage the vehicle pool (if applicable).

Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.

Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.

Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving defensive driving, use of Codan, etc.

Ensure all vehicles are properly cleaned on daily basis.

Prepare weekly and monthly report on transport department and discuss with the Field Manager.

Requesting fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.

Work with the Field Manager to ensure that vehicles are prepared for routine and emergency security requirements.

Ensure that all vehicles are secure when not in use.

Be familiar with local regulations / laws.

Any other duties may be assigned by the supervisor.

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).
• Advise supervisor on potential inventory shortage.
• Manage casual laborers in the stores.
• Ensure the maintenance of store(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Field Manager of store-specific issues or improvements.
• Maintain the store’s activity book recording all outgoing and incoming receipts and activities.
• Monitor security of IRC' s storage and supplies.
• Receive completed store request forms and prepare the goods for issuance.
• Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report on assets and the expendables Warehouse outlining all stock movements remaining balances and maintain registers.
• On a monthly basis, work with the Field Manager to reconcile the Warehouse register.
• Update the stock record cards and Database regularly.
• Conduct routine inventory inspection and submit report to the Field Manager in a timely manner.
• Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
• Ensure that all Asset are tagged and labeled as per IRC asset policy.
• Ensure that there is proper record management of the store, and the records are accurate and updated.
• Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation.
• Store management, ensure cleanness, orderly storage of items, custodian of the store keys.
• The different store and Asset policies and required documentation are followed and in place at all times.
• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.
• Work with the Transport Manager to design a suitably staffed and equipped transport function to support the IRC's vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Evaluate, manage and monitor hired drivers.
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving defensive driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and discuss with the Field Manager.
• Requesting fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Field Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties may be assigned by the supervisor.