Job Summary:

To support day to day warehouse operations by accurately handling inventory, documentation, and physical warehouse activities under the supervision of the Warehouse Officer, ensuring stock integrity, timely dispatch, and compliance with warehouse procedures.

Key Operations

• Allocate equipment, warehouse space and personnel in accordance with warehouse managers’ planning schedule.
• Conduct daily operations / toolbox meetings with relevant warehouse teams.
• Conduct daily spot checks to ensure warehouse staff adhere to rules and procedures as published in the relevant operations SOP.
• Co-ordinate inbound, storage and outbound activities of shipments in a timely and efficient manner.
• Ensure correct stacking and storage procedures are adhered to as per SOP and warehouse manager instruction.
• Perform monthly stock takes in accordance with SOP.
• Issuing gate passes and delivery notes per truck/activity
• Preparation of manual goods receipt and dispatch notes.

Safety

• Ensure that all QHSE regulations are complied with to ensure safe working conditions and practices within the warehouse and yard.
• Ensure security procedures are always adhered to as per SOP in warehouse and perform daily checks for compliance.

Documentation

• Ensure that warehouse staff archives documentation correctly and in a timely manner.
• Counter sign all stack cards, tally sheets and stock take sheets to ensure stock accuracy.
• Maintain catalogue of all items with dimensions available from warehouse.

Reporting

• Provide reports as per warehouse manager /clients requirements.
• Process receiving, discrepancy, and damage reports as needed.

Personnel

• Supervise permanent and casual staff in the warehouse to ensure their job activities are performed correctly.

Other

• Ensure warehouse cleanliness and that warehouse-cleaning roster is up to date all times.
• Carry out all delegated tasks from warehouse manager.
• Participate in budget development and exercise budgetary control over warehouse operations.
• Evaluate complaints received on shipments of equipment and stock, and take appropriate action.

Profile

Personal Attributes

• Innovative
• Integrity
• Pragmatic
• Team leader
• Resilient
• Flexible
• Agile

Key skills

• Managerial
• Communication
• Analytical
• Planning
• Conceptual
• Computer literacy
• Customer care

Education and Experience:

• Bachelor’s degree in Transport & Logistics/Supply Chain Management
• 2 years’ experience in supply chain with specific focus on warehousing

Diplomas – Education

• Tertiary education in either logistics or supply chain management will be an advantage.
• WMS experience
• Training in MS Office suite and other industry-related courses will be an advantage.

• Allocate equipment, warehouse space and personnel in accordance with warehouse managers’ planning schedule.
• Conduct daily operations / toolbox meetings with relevant warehouse teams.
• Conduct daily spot checks to ensure warehouse staff adhere to rules and procedures as published in the relevant operations SOP.
• Co-ordinate inbound, storage and outbound activities of shipments in a timely and efficient manner.
• Ensure correct stacking and storage procedures are adhered to as per SOP and warehouse manager instruction.
• Perform monthly stock takes in accordance with SOP.
• Issuing gate passes and delivery notes per truck/activity
• Preparation of manual goods receipt and dispatch notes.
• Ensure that all QHSE regulations are complied with to ensure safe working conditions and practices within the warehouse and yard.
• Ensure security procedures are always adhered to as per SOP in warehouse and perform daily checks for compliance.
• Ensure that warehouse staff archives documentation correctly and in a timely manner.
• Counter sign all stack cards, tally sheets and stock take sheets to ensure stock accuracy.
• Maintain catalogue of all items with dimensions available from warehouse.
• Provide reports as per warehouse manager /clients requirements.
• Process receiving, discrepancy, and damage reports as needed.
• Supervise permanent and casual staff in the warehouse to ensure their job activities are performed correctly.
• Ensure warehouse cleanliness and that warehouse-cleaning roster is up to date all times.
• Carry out all delegated tasks from warehouse manager.
• Participate in budget development and exercise budgetary control over warehouse operations.
• Evaluate complaints received on shipments of equipment and stock, and take appropriate action.

• Managerial
• Communication
• Analytical
• Planning
• Conceptual
• Computer literacy
• Customer care
• Innovative
• Integrity
• Pragmatic
• Team leader
• Resilient
• Flexible
• Agile

• Bachelor’s degree in Transport & Logistics/Supply Chain Management
• 2 years’ experience in supply chain with specific focus on warehousing
• Tertiary education in either logistics or supply chain management will be an advantage.
• WMS experience
• Training in MS Office suite and other industry-related courses will be an advantage.