Position Overview

The Accounts Officer will be responsible for Revenue Accounting functions including Cash Sales, Managing and safe custody of receipts, maintaining financial records and reporting as well as stock monitoring. The incumbent ensures strong internal controls and prudent management of financial resources.

Key Duties and Responsibilities

• Out grower Accounts Management.
• Verify planting returns and post input loans and weight notes into the system
• Reconcile out grower deliveries against inputs advanced and calculate net payments
• Follow up on outstanding Out grower debts and coordinate recovery actions
• Sales Management
• Receive customer orders, check stock availability and issue invoices
• Manage credit customers including statements and overdue follow-ups
• Financial Records (Tally System)
• Post all daily transactions including sales, receipts, and payments
• Reconcile bank, cash, customer, and out grower ledgers monthly
• Maintain chart of accounts and ensure regular data backups
• Stock Monitoring
• Maintain accurate records of raw, processed, and dispatched stock
• Monitor stock movements and report discrepancies
• Conduct periodic physical stock counts
• Non-Current Asset Monitoring
• Maintain fixed asset register including location, cost, and depreciation
• Coordinate annual physical asset verification
• Process asset disposals with proper approvals
• Reporting
• Prepare daily reports on stock receipts, dispatches, and cash collected
• Prepare monthly reports on sales, outgrower payments, debts, and stock holdings
• Compliance
• Maintain insurance schedule and track renewal dates
• Ensure timely filing and payment of PAYE, VAT, NSSF, and other statutory obligations
• Filing and Administration
• Maintain an easily traceable physical and electronic filing system for all financial documents
• Participate in weekly departmental meetings
• Perform any other duties assigned by the supervisor

Qualifications and Experience

• Bachelor’s degree in Finance, Business Administration or related field
• CPA/ACCA Level 3 is highly desirable and a MUST.
• At least two years’ work experience in a busy finance office.
• Practical experience in using computerized financial accounting packages e.g. Tally.
• Meticulous attention to detail
• Ability to perform tasks with accuracy and efficiency, good organization and time-management skills, Numeracy skills
• Team player with excellent communication and interpersonal skills
• High level of integrity and confidentiality.

• Out grower Accounts Management.
• Verify planting returns and post input loans and weight notes into the system
• Reconcile out grower deliveries against inputs advanced and calculate net payments
• Follow up on outstanding Out grower debts and coordinate recovery actions
• Sales Management
• Receive customer orders, check stock availability and issue invoices
• Manage credit customers including statements and overdue follow-ups
• Financial Records (Tally System)
• Post all daily transactions including sales, receipts, and payments
• Reconcile bank, cash, customer, and out grower ledgers monthly
• Maintain chart of accounts and ensure regular data backups
• Stock Monitoring
• Maintain accurate records of raw, processed, and dispatched stock
• Monitor stock movements and report discrepancies
• Conduct periodic physical stock counts
• Non-Current Asset Monitoring
• Maintain fixed asset register including location, cost, and depreciation
• Coordinate annual physical asset verification
• Process asset disposals with proper approvals
• Reporting
• Prepare daily reports on stock receipts, dispatches, and cash collected
• Prepare monthly reports on sales, outgrower payments, debts, and stock holdings
• Compliance
• Maintain insurance schedule and track renewal dates
• Ensure timely filing and payment of PAYE, VAT, NSSF, and other statutory obligations
• Filing and Administration
• Maintain an easily traceable physical and electronic filing system for all financial documents
• Participate in weekly departmental meetings
• Perform any other duties assigned by the supervisor

• Meticulous attention to detail
• Ability to perform tasks with accuracy and efficiency
• Good organization and time-management skills
• Numeracy skills
• Team player with excellent communication and interpersonal skills
• High level of integrity and confidentiality

• Bachelor’s degree in Finance, Business Administration or related field
• CPA/ACCA Level 3 is highly desirable and a MUST.
• Practical experience in using computerized financial accounting packages e.g. Tally.