Background

Vi Agroforestry is hiring a Finance and Administration Manager – Uganda responsible for providing strategic financial stewardship, organizational governance, and operational leadership across the Uganda Country Office. The position includes direct line management responsibility for the Finance, HR & Administration Officer and contributes to strategic decision-making, donor confidence, and organizational sustainability.

Key Duties and Responsibilities:

• Promote and support the interest of Vi Agroforestry.
• Be committed to and contribute to the fulfillment of the Vi Agroforestry Strategy
• Ensure and promote rights-based approach in all that we do.
• Ensure adherence to Vi Agroforestry policies, guidelines, operating procedures and workplans.
• Ensure compliance to donor requirements.
• Ensure high quality in all that we do.
• Be committed to fight corruption and fraud and always report when there is any kind of Vi Agroforestry suspicion.
• Ensure that gender is mainstreamed, and Gender Transformation is promoted in all our operations.
• Keep abreast with the development in your area of responsibility.
• Liaise with partner organizations, researchers, and other relevant stakeholders.
• Contribute to effective cooperation between staff in the global organization.
• Contribute to a healthy work environment at the workplace.
• Support teamwork and assist each other as needs arise.
• Upon request from the manager fulfil other tasks at the country office/regional office or department level.
• Keep your manager updated on opportunities and challenges as well as on the progress on your assignments. Make sure you inform your manager well in advance if you have difficulties to meet your deadlines.
• Contribute to development and implementation of risk management plans, workplans and budgets for the office.

Management and Leadership Responsibilities

• Provide direct line management, supervision, and performance oversight of the Finance, HR & Administration Officer.
• Set workplans, objectives, and performance targets aligned to country priorities.
• Provide coaching, mentoring, and capacity development.
• Ensure clear delegation of duties, accountability, and segregation of roles.

Strategic Financial Management and Oversight

• Lead country-level financial planning, budgeting, forecasting, and reporting.
• Ensure compliance with statutory, donor, and organisational financial requirements.
• Review and approve financial reports, payroll, and statutory submissions.
• Lead audits and ensure implementation of audit recommendations.
• Maintain reliable, correct and complete financial and accounting records, statements, supporting schedules and variance analysis
• Monitor operations of back accounts and track bank balances to manage liquidity, cashflow and availability of fund for issued payments
• Ensure management and statutory reports are prepared and submitted in a timely manner.
• Support resource mobilization initiatives by providing financial management data and facilitating budgeting processes.
• Ensure month end closure processes for the Uganda Country office is done within the required timelines.

Partners Support

• Review partner budget proposals and budget requests and provide technical support to ensure adherence to budgeting guidelines and partnership agreement
• Review financial reports from partners and provide technical support to partners
• Ensuring all partner balances are reconciled and tie with ViA accounting records.
• Lead in partner financial monitoring exercise as per the approved schedule.
• Provide technical support to country office teams and partners on financial and accounting policies, procedures and systems.
• Process and disburse partners’ financial requests and reports in a timely manner.
• Carry out due diligence exercise for new partners being onboarded by the Uganda office
• Capacity building of implementing partners on financial and grant management

Risk Management, Compliance and Integrity

• Lead country-level risk management and internal control systems.
• Ensure compliance with ethical standards, anti-corruption, and safeguarding policies.
• Strengthen organizational accountability and operational efficiency.

Administration and Operations

• Oversee office administration, logistics, procurement, vehicle, and asset management.
• Ensure office premises, contracts, licenses, and permits are in place and maintained.
• Ensure maintenance of adequate security, safety, and health standards and appropriate procedures for the staff, office operations, processes and property.
• Ensure necessary licences and permits as required by local and national government are obtained and well kept.
• Maintain an accurate and up-to-date fixed asset register.

Human Resources Operations

• Oversee HR administration including personnel records, leave management, and staff welfare.
• Support training, and capacity development processes on finance matters
• Coordinate work permits and ensure organizational registrations with URSB are up to date and compliant

Qualifications, Skills and Experience:

• Bachelor’s degree in commerce, finance, or business-related field.
• Master’s degree in relevant field will be an added advantage.
• Holder of a professional accounting qualification: CPA or ACCA
• Other Professional Qualifications
• Knowledgeable on grant management and compliance issues
• Good knowledge in financial systems and all Microsoft Office applications.
• Experience working with big donors (EU, SIDA, DFID and others)
• Good knowledge on common IT tools
• Understating of the project management cycle.

Work Experience

• Must have at least six (6) years post qualification experience in an NGO set up, of which three (03) should be in management position.
• Experience on human resources management is desirable.

Languages

• English

Personal Competencies

• Strong management and leadership skills – Attention to details – Strong analytical skills – Excellent communication skills – Decisive – Respectful and transparent – Collaborative skills – Strategic and conceptual thinking skills – Structured – Self-driven – Flexible and creative personality

• Promote and support the interest of Vi Agroforestry.
• Be committed to and contribute to the fulfillment of the Vi Agroforestry Strategy
• Ensure and promote rights-based approach in all that we do.
• Ensure adherence to Vi Agroforestry policies, guidelines, operating procedures and workplans.
• Ensure compliance to donor requirements.
• Ensure high quality in all that we do.
• Be committed to fight corruption and fraud and always report when there is any kind of Vi Agroforestry suspicion.
• Ensure that gender is mainstreamed, and Gender Transformation is promoted in all our operations.
• Keep abreast with the development in your area of responsibility.
• Liaise with partner organizations, researchers, and other relevant stakeholders.
• Contribute to effective cooperation between staff in the global organization.
• Contribute to a healthy work environment at the workplace.
• Support teamwork and assist each other as needs arise.
• Upon request from the manager fulfil other tasks at the country office/regional office or department level.
• Keep your manager updated on opportunities and challenges as well as on the progress on your assignments. Make sure you inform your manager well in advance if you have difficulties to meet your deadlines.
• Contribute to development and implementation of risk management plans, workplans and budgets for the office.
• Provide direct line management, supervision, and performance oversight of the Finance, HR & Administration Officer.
• Set workplans, objectives, and performance targets aligned to country priorities.
• Provide coaching, mentoring, and capacity development.
• Ensure clear delegation of duties, accountability, and segregation of roles.
• Lead country-level financial planning, budgeting, forecasting, and reporting.
• Ensure compliance with statutory, donor, and organisational financial requirements.
• Review and approve financial reports, payroll, and statutory submissions.
• Lead audits and ensure implementation of audit recommendations.
• Maintain reliable, correct and complete financial and accounting records, statements, supporting schedules and variance analysis
• Monitor operations of back accounts and track bank balances to manage liquidity, cashflow and availability of fund for issued payments
• Ensure management and statutory reports are prepared and submitted in a timely manner.
• Support resource mobilization initiatives by providing financial management data and facilitating budgeting processes.
• Ensure month end closure processes for the Uganda Country office is done within the required timelines.
• Review partner budget proposals and budget requests and provide technical support to ensure adherence to budgeting guidelines and partnership agreement
• Review financial reports from partners and provide technical support to partners
• Ensuring all partner balances are reconciled and tie with ViA accounting records.
• Lead in partner financial monitoring exercise as per the approved schedule.
• Provide technical support to country office teams and partners on financial and accounting policies, procedures and systems.
• Process and disburse partners’ financial requests and reports in a timely manner.
• Carry out due diligence exercise for new partners being onboarded by the Uganda office
• Capacity building of implementing partners on financial and grant management
• Lead country-level risk management and internal control systems.
• Ensure compliance with ethical standards, anti-corruption, and safeguarding policies.
• Strengthen organizational accountability and operational efficiency.
• Oversee office administration, logistics, procurement, vehicle, and asset management.
• Ensure office premises, contracts, licenses, and permits are in place and maintained.
• Ensure maintenance of adequate security, safety, and health standards and appropriate procedures for the staff, office operations, processes and property.
• Ensure necessary licences and permits as required by local and national government are obtained and well kept.
• Maintain an accurate and up-to-date fixed asset register.
• Oversee HR administration including personnel records, leave management, and staff welfare.
• Support training, and capacity development processes on finance matters
• Coordinate work permits and ensure organizational registrations with URSB are up to date and compliant

• Strong management and leadership skills
• Attention to details
• Strong analytical skills
• Excellent communication skills
• Decisive
• Respectful and transparent
• Collaborative skills
• Strategic and conceptual thinking skills
• Structured
• Self-driven
• Flexible and creative personality
• Knowledgeable on grant management and compliance issues
• Good knowledge in financial systems and all Microsoft Office applications.
• Good knowledge on common IT tools
• Understating of the project management cycle.

• Bachelor’s degree in commerce, finance, or business-related field.
• Master’s degree in relevant field will be an added advantage.
• Holder of a professional accounting qualification: CPA or ACCA
• Other Professional Qualifications