PURPOSE OF THE JOB

To assist in the performance of the Academic Registry functions in the Faculties/Schools and Departments.

KEY FUNCTIONS

The incumbent will be responsible for carrying out the following duties and responsibilities:

1. To assist in the arrangements for examination.

2. To draft Academic Transcripts for Kyambogo University-based programmes.

3. To answer queries and correspondences on Academic Transcripts.

4. To ensure that transcript forms are available at all times.

5. To ensure that examination cards are prepared timely.

6. To process the Mature Age entry examinations and all other entry examinations.

7. To prepare and maintain an inventory of research done by students.

8. To monitor the teaching of University programmes.

9. To ensure timely compilation of University time tables.

Responsibilities

KEY OUTPUTS:

1. Examination time tables pinned up

2. Academic transcripts drafted.

3. Students attended to.

4. Examination cards issued.

5. Examination results properly kept.

6. Mature Age entry examinations and all other entry examinations processed.

7. An inventory of researches done by students maintained.

8. Teaching of University programmes monitored

9. Timely compilation of University time tables ensured.

Requirements

Person Specification

(a) Qualifications

(i) Must possess a Masters’ degree in any of the following fields from a recognized University/Institution; Education or Educational Planning and Management or Human Resources Management or Public Administration and Management or Management Studies or Organizational Psychology or Business Administration (Management Option).

(ii) Must possess an Honours Bachelor’s Degree in any of the following fields from a recognized awarding University/Institution; Education or Arts with Education or Science with Education or 1st Degree with Post Graduate Diploma in Education.

NB: This Bachelor’s degree requirement is waived for those who joined Kyambogo University service in the Academic Registrar’s Department with any Bachelor’s degree before it came into force in 2014.

(iii) A minimum of six (6) years’ work experience in Academic Registry , three (3) of which must have been served at the level of Senior Assistant Registrar or its equivalent in a reputable institution of higher learning.

(b) Competencies

(i) Good interpersonal and effective communication skills.

(ii) High level of integrity.

(iv) Computer Literate.

(v) Fluent in English language.

• Examination time tables pinned up
• Academic transcripts drafted.
• Students attended to.
• Examination cards issued.
• Examination results properly kept.
• Mature Age entry examinations and all other entry examinations processed.
• An inventory of researches done by students maintained.
• Teaching of University programmes monitored
• Timely compilation of University time tables ensured.

• Good interpersonal and effective communication skills.
• High level of integrity.
• Computer Literate.
• Fluent in English language.

• Masters’ degree in Education or Educational Planning and Management or Human Resources Management or Public Administration and Management or Management Studies or Organizational Psychology or Business Administration (Management Option).
• Honours Bachelor’s Degree in Education or Arts with Education or Science with Education or 1st Degree with Post Graduate Diploma in Education. (Waived for those who joined Kyambogo University service in the Academic Registrar’s Department with any Bachelor’s degree before 2014).