Job Purpose

To support the Procurement Division in the planning, sourcing, and management of goods, works, and services in a manner that ensures value for money, timeliness, and strict compliance with the PPDA Act and organizational procurement policies.

Key Duties & Responsibilities

• Participate in the preparation and implementation of the approved Procurement and Disposal Plan.
• Prepare draft bid documents and participate in the evaluation of bids as and when assigned.
• Prepare and issue Local Purchase Orders (LPOs) and contracts upon approval.
• Follow up with suppliers and service providers to ensure timely delivery of goods and services.
• Prepare weekly and monthly procurement reports on procurement activities.
• Ensure all procurement activities comply with the PPDA Act, Regulations, and entity procurement policies.
• Accurately capture and update procurement data in the PPDA Portal and Contract Register.
• Compile, document and maintain safe custody of procurement and disposal records
• Assist in basic contract administration and monitoring of supplier performance.
• Perform any other duties as may be assigned from time to time by Senior Procurement Officer or Management.

Person Specifications

Academic Qualifications

• An Honours Degree in Procurement and Supply Chain Management, Business Administration (Procurement option), or a related field from a recognised university.

Key Competences

• Sound knowledge of the PPDA Act and Regulations.
• Proficiency in IFMIS, e-GP, PPDA reporting systems, and general computer applications (MS Word, Excel, email).
• Strong analytical, documentation, and report-writing skills.
• High level of integrity, confidentiality, and attention to detail.
• Good interpersonal, communication, and teamwork skills.
• Ability to work under pressure and meet strict deadlines.

• Participate in the preparation and implementation of the approved Procurement and Disposal Plan.
• Prepare draft bid documents and participate in the evaluation of bids as and when assigned.
• Prepare and issue Local Purchase Orders (LPOs) and contracts upon approval.
• Follow up with suppliers and service providers to ensure timely delivery of goods and services.
• Prepare weekly and monthly procurement reports on procurement activities.
• Ensure all procurement activities comply with the PPDA Act, Regulations, and entity procurement policies.
• Accurately capture and update procurement data in the PPDA Portal and Contract Register.
• Compile, document and maintain safe custody of procurement and disposal records
• Assist in basic contract administration and monitoring of supplier performance.
• Perform any other duties as may be assigned from time to time by Senior Procurement Officer or Management.

• Sound knowledge of the PPDA Act and Regulations.
• Proficiency in IFMIS, e-GP, PPDA reporting systems, and general computer applications (MS Word, Excel, email).
• Strong analytical, documentation, and report-writing skills.
• High level of integrity, confidentiality, and attention to detail.
• Good interpersonal, communication, and teamwork skills.
• Ability to work under pressure and meet strict deadlines.

• An Honours Degree in Procurement and Supply Chain Management, Business Administration (Procurement option), or a related field from a recognised university.