Accounting - Finance Jobs at Makerere University Joint AIDS Program and Other Companies

JOB DETAILS:

Reports to: Internal Auditor
Supervises: None
Duty Station: Jinja

Job Summary:
The Audit and compliance Officer shall assist the Internal Auditor in the independent and objective evaluation of the Project and subgrantee financial systems, processes, compliance, risk management and internal controls. S/he will carry out audits, reviews, and investigations to deliver opinions on the effectiveness of the controls and risk framework operating across the Program to the various stakeholders.

Key Duties and Responsibilities:
• Review LPHS-EC financial and accounting systems, to ensure that they are adequate, effective and conform to the set standards.
• Inspect/ examine organization’s Accounts to ensure adherence to financial reporting standards, regulations, policies, and procedures.
• Perform sub grantee financial and donor compliance reviews.
• Identify and report process improvements value added observations for audited units that help enhance operational effectiveness, service quality and efficient use of resources.
• Ensure adequate documentation is maintained to substantiate all audit related issues in all sections of the program.
• Prepare audit/compliance reports in an efficient, timely and concise manner.
• Assist the Internal Auditor in preparing periodic management and Board reports.
• Conduct follow-up activities to make sure audit findings are resolved.
• Communicate audit findings with Management at the end of audit fieldwork through a discussion and through written reports.
• Asses the best financial practices for the program and make appropriate recommendations.
• Perform spot checks on departments and program areas.
• Perform routine audit monitoring activities for Presentation to Management.
• Carry out special audits and Adhoc investigations as assigned by Senior Management.

Minimum Qualifications, Job requirements and competencies
• The ideal candidate must hold a bachelor’s degree such as accounting or business management or related field.
• Must have full ACCA or CPA (U)
• Experience with USAID/PEPFAR funding programs is an added advantage.
• Capacity to relate to a different range of Internal & External stakeholders.
• Knowledge of Risk-Based Integrated Audit (planning, execution, reporting and follow up)
• A minimum of three years of hands-on experience in auditing.
• Experience working with non-governmental organization (NGO) will be an added advantage.
• Ability to be self-directed and self-motivated and a team player.
• Excellent oral and written communication (report writing) skills.
• Computer proficiency (MS office) with good working knowledge of accounting software preferably SUN system and Navision.
• Highest standards of integrity and confidentiality.
• Ability to develop and implement training programs for multi-faceted audiences
• Emotionally intelligent individual, with the ability to resolve conflicts professionally
• Excellent written and oral communications skills.
• Project management skills.
• Strong and proficient analytical skills.

JOB DETAILS:

Number of posts: One (1)
Contract Duration: 3 years (36 months)
Reports to: Project Coordinator

Job Purpose:
The Project Accountant will be responsible for the financial management of the construction project, including contract compliance requirements, by providing advice and guidance on financial matters within the appropriate policy and legal framework.

Duties:
• Responsible for daily accounting and finance functions including timely recording of transactions, cash management, payroll inventory management, advances ledger and payables
• Responsible for systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting and financial record keeping iii. Prepare financial performance reports that track expenditure for effective monitoring in a timely and accurate manner
• Maintain and update the advances ledger on monthly basis Prepare monthly management reports including expenditure by cost category and other financial information, in a timely and accurate manner
• Ensure that bank reconciliations are prepared and reviewed on a monthly basis
• Prepare financial reports, for review to stakeholders in line with the policy requirements and templates on a timely manner
• Ensure compliance with Uganda Heart Institute financial policies and procedures


Person Specifications
• An Honors Bachelor of Commerce or Bachelor of Business Administration with Finance management option or equivalent qualifications from a recognized University /Institution
• Must be a member of ACCA OR Certified Public Accountant (CPAU)
• Must be computer literate with significant skills in in MS Office programs, particularly excel and knowledge of accounting packages.
• Master's degree in a relevant area or post graduate diploma in Financial Management is added advantage
• Minimum of four (4) Years' experience from a reputable organization
• Experience and skills in budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports
• Strong accounting skills and experience, including management of financial transactions, journal entries, payroll, advances ledger and statement of Financial position Prior staff supervisory experience and strong organizational skills are desired

JOB DETAILS:

REF NO: DC-UGA21.02

Project Title
Establishment and institutionalisation of a WASH platform to : Increasing resilience of rural populations in Eastern Uganda by promoting access to WASH infra-structure and capacity development of local actors to provide it in a sustainable manner in Teso sub-region in Eastern Uganda (R-WASH)

Total Project Budget
Euro 1,630,000

Background and Organisational Setting
Hoffnungszeichen | Sign of Hope e.V. is a Christian motivated organisation for Human Rights, Humanitarian Aid and Development Cooperation. Based in Constance, Germany, Sign of Hope is dedicated to helping those in distress and exploited people worldwide.
An audit is commissioned under the German Federal Ministry of Economic Cooperation and Development (BMZ) funding guidelines for development projects run by private German executing agencies.
Hoffnungszeichen | Sign of Hope e.V. will be the private German executing agency and the contracting party, while SOCADIDOwill be the local implementing agency.
The Soroti Catholic Diocese Integrated Development Organisation (SOCADIDO) is a local Non-Governmental Organisation (NGO) and the development arm of the Diocese of Soroti. It is a member of the worldwide CARITAS network. SOCADIDO's activities aim to provide access to socio-economic services for communities in the Teso region and to contribute to the independent development of the local population and their living conditions.
The project’s goal is to improve the resilience of neglected rural communities in the Teso region. It will do so by addressing the high incidence of water and sanitation related diseases in Districts of Kumi, Bukedea and Ngora in eastern Uganda through community sensitization on sanitation, hygiene and health issues; increased local and district capacity for construction and sustainable management of WASH facilities; improving hygiene practices in schools through construction of sustainable water sources and improved pit latrines, as well as curriculum development with emphasis on safe water chain and menstrual hygiene; strengthening sanitation marketing expertise among key WASH stakeholders through network building and training on leadership and advocacy skills; developing tree nurseries to facilitate protection of water catchment areas.

Audit Objectives
The purpose of the in-depth audit is to provide Hoffnungszeichen | Sign of Hope e.V. with a sound basis for its accountability, transparency and accuracy in the financial disclosure towards the funding agency BMZ.
This in-depth audit will verify the compliance with standards of the funding agency BMZ, Hoffnungszeichen | Sign of Hope e.V., national regulations and the international accounting standards.
The auditor will review the project’s financial documents, receipts lists, records of transactions, all vouchers and receipts disbursed, and relevant project documents in order to come up with a professional, independent opinion on the financial accounting of the project “Establishment and institutionalisation of a WASH platform to : Increasing resilience of rural populations in Eastern Uganda by promoting access to WASH infra-structure and capacity development of local actors to provide it in a sustainable manner in Teso sub-region in Eastern Uganda (R-WASH)”for all funds received and expended by SOCADIDO from 15th February 2022 – 31st December 2022.
Additionally, the audit shall give recommendations on strengths, weaknesses, and required improvement in the project-related financial and human resources management systems of SOCADIDO.
The audit will support the project quality assurance measures implemented by Hoffnungszeichen | Sign of Hope e.V. and contribute to the decision-making process with regard to the project management and monitoring of finances by Hoffnungszeichen | Sign of Hope e.V. and SOCADIDO.

Expected Deliverables
The auditor is expected to produce an audit report, an audit certificate and a management letter), which will comprise the following:
• Presentation of the scope and mandate of the audit, as well as the list of documents that formed the evidence for the audit,
• An opinion whether financial statements (statement of accounts) are issued in accordance with the financial reporting framework of the project, BMZ requirements and an internationally recognised accounting standard,
• A checked, signed and stamped list of all project costs receipts, sorted by BMZ budget lines (list can be provided by the local implementing partner).
• Recommendations on identified shortcomings, and, if applicable, comments on the follow-up of audit observations and recommendations from previous years.
• Audit documents can be issued in English or German.

Scope of the Audit
The audit should focus on the following:
• The correctness and completeness of the accounting records,
• The financial report, showing all project related income and expenditure structured by budget lines,
• Deviations of expenditure by budget lines. The expenditure, which exceeds or falls below the budget appropriations by more than 30 %, shall be explained separately, if the approval of the BMZ has not previously been obtained,
• That receipts and relevant supporting documents are available for all project related income and expenditures,
• The management of the funds made available, which includes the transfer of project funds, all interest earned from the project funds during the reporting period and further income generated by the project,
• Reviewing the appropriate use of funds according to the project objectives,
• Evaluation of the efficiency and cost-effectiveness of the usage of funds,
• Budget adherence through the comparison between budgeted and actual costs in the currency in which the expenditure was incurred. The audit report will not convert the examined amounts into the Euro amounts,
• Reviewing if personnel costs and social security contributions conform to the regulations in the project country and are locally comparable,
• The economical use of the project equipment and assets,
• The inventory and the use of capital items, their whereabouts and their purposive usage,
• Compliance with the legal framework of the project (project agreements and annexes, contracts, etc.) and the donor requirements,
• Compliance with the policies of the local implementing partner regarding procurement, financial administration, human resources management and travel.

Procedures and Communication
The auditor will be given access to all necessary documents in the project offices through the local implementing partner SOCADIDO as well as relevant donor documents through Hoffnungszeichen | Sign of Hope e.V.
The auditor will be responsible to set up a schedule in agreement with the local implementing partner SOCADIDO. Any expenses for field trips, postal and translation services and other expenses shall be included in the auditor’s proposed budget. SOCADIDO will support the auditor with logistics and arrangements, however, all payments of the contract will be made directly by Hoffnungszeichen | Sign of Hope e.V.

Qualifications and Experience
• Necessary qualification to serve as a recognized independent auditing authority,
• Minimum of five (5) years of experience conducting external independent audits of projects funded by international institutional donors in Uganda.