Deadline of this Job: 22 December 2022
JOB DETAILS:
Job Title:
Finance Officer
Location:
Kampala
Reporting to:
Finance & Operations Manager
Type of position:
National Position
Grade and Salary:
A Competitive INGO salary
Contract terms and hours:
One year with possible extension basing on funding -Fixed Term and 37.5 hours a week
Background:
Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia.
Saferworld is committed to providing a safe and trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.
Description of Saferworld and Uganda programme:
Saferworld has been working in Uganda since 2001. Our main focus has been on supporting civil society involvement in conflict prevention and security provision, conflict-sensitive approaches to development, and advocating stronger national and regional controls on small arms and light weapons. Current priorities include, delivering conflict sensitivity support to institutions and stakeholders working on issues related to land and minerals, including working to improve conflict resolution and community safety in Karamoja, northern Uganda, and other areas of central Uganda experiencing land conflict and insecurity.
Job purpose:
Reporting to the Finance & Operations Manager, the Finance Officer contributes towards ensuring smooth and efficient management of the financial systems. S/he will:
• Support the Finance & Operations Manager and other team members in operating a strong financial control environment in Saferworld, including maintaining comprehensive and accurate financial records and other bookkeeping and banking tasks.
• Support the Finance and Operations Manager in ensuring the effective management and delivery of the projects
Roles and responsibilities:
1. Receive and process payments for suppliers, staff and any other providers of goods and services to the Organisation
• Process staff payment requests, supplier, service providers’ invoices ensuring compliance with SaferWorld and donor agencies rules and regulations.
• Receive and review Partner Organisation fund requests and their accountabilities and ensure these comply with Saferworld and donor requirements before forwarding for approval.
• Write cheques for approved cheque payments vouchers.
• Review payment supporting documents to ensure that they are in line with authorization levels & structure, tax invoices match purchase orders, delivery notes and goods received notes.
• Follow up on receipts from suppliers and service providers on all payments made through electronic banking.
• Process all staff claims within a week after receipt of the approved claims.
• Consolidate all cash requirements and forward to the Finance & Operations Manager to prepare the Country Program Funds requirements.
• Ensure internal control system is functional
2. Capture all financial data in the Organisation’s Accounting Software
• Check for accuracy, completeness and coding before transactions are entered into the computerized accounting system.
• Enter all paid transactions and staff accountabilities into the computerized accounting system.
• Stamp “PAID” on all payment vouchers that have been entered into the accounting system.
• Maintain proper filing of payment vouchers in a timely and accurate manner and ensure that all supporting documents are attached.
3. Conduct regular bank transactions
• Prepare bank instructions and deliver them to the project bankers.
• Identify and document all queries in relation to our dealings with the bank and submit them to the Finance & Operation Manager
• Act as a Project Agent with the project bankers.
4. Prepare and Submit financial reports
• Prepare timely monthly receipts reconciliation statement.
• Prepare & submit all statutory returns, such as, PAYE, NSSF and LST.
• Prepare monthly bank reconciliation statement.
• Prepare and submit the monthly financial expenditure report for the Country Program.
• Analyse and interpret Management reports for project teams enabling them to make informed decisions.
• Provide detailed information on Salary advances and working advances to the Regional HR/OPs Administrator.
• Reconcile all balance sheet accounts to ascertain accuracy of transactions posted on the accounts and the genuineness of the balances. Submit a monthly balance sheet reconciliation schedule.
• Receive and review partner financial requests and report and ensure compliance with the Grant Agreement
• Conduct partner support visits in building the capacity of partners in sound financial management systems.
5. Manage Project Cash and Valuables
• Ensure the safe custody of money in line with Saferworld finance policies and procedures
• Reconcile all cash received and paid out.
• Receive and issue a receipt for any cash deposits received
• Pay out cash for all approved petty cash payments
• Keep safe storage of Cash, cheque books and stubs, receipt books and any other valuable documents for the office in the Organization Safe.
6. Participate in the internal and external audit exercises.
• Plan and prepare full and detailed financial schedules for internal and external audits, ensuring that the auditors receive the necessary support and information.
• Respond to all audit queries to ensure audit objectives are met, and implement audit recommendations as may be directed by the Finance & Operations Manager.
• Maintain a complete audit trail of all relevant documents under your custody from inception to completion
7. Perform other relevant tasks assigned by Management.
• Contribute towards the review and development of the projects internal controls and accounting system to
support the project’s continuous improvement initiatives.
Key working relationships
Programme Teams, Finance Office UK, Human Resource and Operations Team, Head of East Africa.
Scope and accountability
Decision making and limits of authority
As per Saferworld existing authorisation matrix in the finance manual
Legal, regulatory and compliance responsibility
• Ensure compliance to policies, procedures and practices in the organization
Ensure compliance with national legislation. Where there is contradiction, seek guidance
Person specification
Knowledge, qualifications and experience
• A Bachelor’s Degree in commerce, business administration, business studies or management with specialisation in finance or accounting.
• Should have part or full qualification of ACCA or CPA
• Understanding of NGO operating procedures and requirements.
• Sound experience of working in finance, administration and/or procurement in a relevant field in NGOs or INGOs.
• Sound knowledge of accounting procedures and principles.
Skills and abilities
• Excellent computer skills, specifically in Microsoft excel.
• Experience of using accounting software especially, QuickBooks, SUN system.
• Fluency in English (written and spoken)
• A positive problem-solving approach
• Good inter-personal and team-working skills
• A willingness to promote the work of Saferworld and develop collaborative work with others
• A commitment to working in a non-partisan manner
• A commitment to learning and being open to new ideas and approaches
Personal qualities
• Commitment to and compliance with Saferworld’s safeguarding principles
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
• Commitment to own continuing personal and professional development
• Commitment to the vision, mission and values of Saferworld
Other requirements
• The post requires working closely with the Uganda and other East African team members (Where need be) and our partners under the guidance of the Finance and Operations Manager, and Finance team in London.
Deadline of this Job: 15 December 2022
JOB DETAILS:
About US:
• The Adventist Development and Relief Agency (ADRA) is a humanitarian non-governmental organization of the Seventh-day Adventist Church that demonstrates God’s love and compassion. The organization works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. Currently the organization implements relief and development projects in West Nile, Acholi, Karamoja and South-Western Uganda. ADRA wishes to recruit a highly qualified, experienced and energetic Ugandan national, to occupy the vacant position of Field Accountant.
Job Summary:
• The Field Accountant has to be a detailed-oriented problem-solver, who work well in a team environment while at the same time possess the skill to work independently when needed, as well who has to make decisions under pressure and works efficiently under time constraints. Possess strong verbal and written communication skills. Above-average organizational, troubleshooting, and basic computer skills are also essential to this role to ensure a smooth implementation of the program and operation activities planned and overviewed. The Field Accountant provides general support for assisting the Project Coordinator in developing and implementing the project, in collaboration with the Management Team. To meet the demands of this positions, the Field Accountant is responsible for ensuring the completion of many tasks as record keeping of all the expenses related to the project, provision of general support in administration and security issues, maintain an accurate inventory of all equipment used in the project.
Key Duties and Responsibilities:
• Support the Project Coordinator in the admin, logistics and coordination
• Keenly monitor expenses and suggest cost-effective alternatives
• Bookkeeping of all expenses related to the project at the field level
• Keep a record of all the project files
• Maintain organized medical and employee records
• Monitor staff timesheet
• Perform any other duties deemed appropriate for this position.
• Supervise the Administrative Assistant
Qualifications, Skills and Experience:
• The ideal candidate for the ADRA Uganda Field Accountant job placement should hold a Degree in Accounting or Business Administration
• CPA or ACCA is an added advantage
• At least three years of related work experience
• Ability to work in 8 hours shifts, 5 working days
• Previous experience in the humanitarian sector (preferred)
• Previous experience with NGOs (preferred)
• Fluent in English
• Ability to speak the local language communicate and interact well with people from different educational, linguistic, cultural and religious backgrounds
• Proficiency in handling basic computer programs used in hospital management and basic computer skills in Word and Excel.
• Knowledge of SunPlus will be an added advantage.
Deadline: 15th December 2022
JOB DETAILS:
About US:
• The Adventist Development and Relief Agency (ADRA) is a humanitarian non-governmental organization of the Seventh-day Adventist Church that demonstrates God’s love and compassion. The organization works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. Currently the organization implements relief and development projects in West Nile, Acholi, Karamoja and South-Western Uganda. ADRA wishes to recruit a highly qualified, experienced and energetic Ugandan national, to occupy the vacant position of Field Accountant.
Job Summary:
• The Field Accountant has to be a detailed-oriented problem-solver, who work well in a team environment while at the same time possess the skill to work independently when needed, as well who has to make decisions under pressure and works efficiently under time constraints. Possess strong verbal and written communication skills. Above-average organizational, troubleshooting, and basic computer skills are also essential to this role to ensure a smooth implementation of the program and operation activities planned and overviewed. The Field Accountant provides general support for assisting the Project Coordinator in developing and implementing the project, in collaboration with the Management Team. To meet the demands of this positions, the Field Accountant is responsible for ensuring the completion of many tasks as record keeping of all the expenses related to the project, provision of general support in administration and security issues, maintain an accurate inventory of all equipment used in the project.
Key Duties and Responsibilities:
• Support the Project Coordinator in the admin, logistics and coordination
• Keenly monitor expenses and suggest cost-effective alternatives
• Bookkeeping of all expenses related to the project at the field level
• Keep a record of all the project files
• Maintain organized medical and employee records
• Monitor staff timesheet
• Perform any other duties deemed appropriate for this position.
• Supervise the Administrative Assistant
Qualifications, Skills and Experience:
• The ideal candidate for the ADRA Uganda Field Accountant job placement should hold a Degree in Accounting or Business Administration
• CPA or ACCA is an added advantage
• At least three years of related work experience
• Ability to work in 8 hours shifts, 5 working days
• Previous experience in the humanitarian sector (preferred)
• Previous experience with NGOs (preferred)
• Fluent in English
• Ability to speak the local language communicate and interact well with people from different educational, linguistic, cultural and religious backgrounds
• Proficiency in handling basic computer programs used in hospital management and basic computer skills in Word and Excel.
• Knowledge of SunPlus will be an added advantage.
Deadline: 15th December 2022
Deadline of this Job: 16 December 2022
JOB DETAILS:
Job Title: Information Systems Internal Auditor
Vacancy Code: ISIA-X001
Duty Station: Kampala
Classification: Part-time/ Consultancy
Reports to: Manager Internal Audit
General summary:
The Information Systems Internal Auditor will perform information systems audits of considerable complexity and carry out investigations into reported irregularities.
The IT Auditor will assist with audit functions such as identifying and assessing risks; assess IT security controls and communicate with various teams regarding audits and initiatives.
Key Responsibilities:
• Perform general and application control reviews for simple to complex information systems of the Institute.
• Perform information control reviews to include system development standards, operating procedures, system security, programming controls, communication controls, backup and disaster recovery, and system maintenance.
• Perform reviews of internal control procedures and security for systems under development and/or enhancements to current systems.
• Prepare audit finding memoranda and working papers to ensure that adequate documentation exists to support the completed audit and conclusions.
• Prepare and present written and oral reports and other technical information in a pertinent, concise, and accurate manner for distribution to management and presentation to the Board
Main locations:
• Consult with and advise staff on various operational issues related to computerized information systems, and on general business operations as needed.
• Follow up on external audit findings to ensure that Management has taken corrective action(s).
• Coordinate and interact with external auditors as may be required.
• Assist and train internal audit staff in the use of computerized audit techniques, and in developing methods for review and analysis of computerized information systems.
• Conduct operational, compliance, financial and investigative audits, as assigned.
• Offer support in identifying and evaluating the organization’s risk areas and provides input to the development of the Annual Audit Plan.
• Maintains current knowledge with respect to relevant state-of-the-art technology, equipment, and/or systems.
• Work under limited supervision with moderate latitude for initiative and independent judgment.
• Pursues professional development opportunities, including external and internal training and professional association memberships, and shares information gained with co-workers.
Qualifications and Experience:
• Broad knowledge of application of information systems risk and control practices.
• Knowledge of Microsoft Dynamics NAV is preferable.
• Standards for the Professional Information Systems Audit and Control as developed by ISACA.
• Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.
• Knowledge of auditing concepts and principles.
• Working knowledge and experience with general computer controls including Change
Management, Access and Security, and IT Operations.
• Knowledge of Internal Audit software preferred.
• Knowledge and fundamental understanding of the following types of audits: (a) financial statement audits, (b) internal or operational audits,
• Knowledge of federal, state, and local laws, regulations, and standards governing all aspects of the utilization of computer systems.
• Analytical skills, judgment, and decision-making ability.
Required Knowledge, Skills and Abilities:
• Bachelor’s degree in Information Technology, Computer Science or a science related field.
• CISA Certification required. Possession of CIA or CISSP will be added advantage
• At least 3 years’ experience in area of specialization (IS auditing, business analysis, or process assurance);
JOB DETAILS:
Job Title: Information Systems Internal Auditor
Vacancy Code: ISIA-X001
Duty Station: Kampala
Classification: Part-time/ Consultancy
Reports to: Manager Internal Audit
General summary:
The Information Systems Internal Auditor will perform information systems audits of considerable complexity and carry out investigations into reported irregularities.
The IT Auditor will assist with audit functions such as identifying and assessing risks; assess IT security controls and communicate with various teams regarding audits and initiatives.
Key Responsibilities:
• Perform general and application control reviews for simple to complex information systems of the Institute.
• Perform information control reviews to include system development standards, operating procedures, system security, programming controls, communication controls, backup and disaster recovery, and system maintenance.
• Perform reviews of internal control procedures and security for systems under development and/or enhancements to current systems.
• Prepare audit finding memoranda and working papers to ensure that adequate documentation exists to support the completed audit and conclusions.
• Prepare and present written and oral reports and other technical information in a pertinent, concise, and accurate manner for distribution to management and presentation to the Board
Main locations:
• Consult with and advise staff on various operational issues related to computerized information systems, and on general business operations as needed.
• Follow up on external audit findings to ensure that Management has taken corrective action(s).
• Coordinate and interact with external auditors as may be required.
• Assist and train internal audit staff in the use of computerized audit techniques, and in developing methods for review and analysis of computerized information systems.
• Conduct operational, compliance, financial and investigative audits, as assigned.
• Offer support in identifying and evaluating the organization’s risk areas and provides input to the development of the Annual Audit Plan.
• Maintains current knowledge with respect to relevant state-of-the-art technology, equipment, and/or systems.
• Work under limited supervision with moderate latitude for initiative and independent judgment.
• Pursues professional development opportunities, including external and internal training and professional association memberships, and shares information gained with co-workers.
Qualifications and Experience:
• Broad knowledge of application of information systems risk and control practices.
• Knowledge of Microsoft Dynamics NAV is preferable.
• Standards for the Professional Information Systems Audit and Control as developed by ISACA.
• Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.
• Knowledge of auditing concepts and principles.
• Working knowledge and experience with general computer controls including Change
Management, Access and Security, and IT Operations.
• Knowledge of Internal Audit software preferred.
• Knowledge and fundamental understanding of the following types of audits: (a) financial statement audits, (b) internal or operational audits,
• Knowledge of federal, state, and local laws, regulations, and standards governing all aspects of the utilization of computer systems.
• Analytical skills, judgment, and decision-making ability.
Required Knowledge, Skills and Abilities:
• Bachelor’s degree in Information Technology, Computer Science or a science related field.
• CISA Certification required. Possession of CIA or CISSP will be added advantage
• At least 3 years’ experience in area of specialization (IS auditing, business analysis, or process assurance);
Finance and Administration Officer (Maternity Cover) job at International Development Law Organization
Deadline of this Job: 22 December 2022
JOB DETAILS:
ORGANIZATIONAL CONTEXT
The Finance Team within the Department of Finance and Support Services (DFSS) is responsible for the corporate, project, and financial services which contribute to the business and operating foundation for the successful delivery of IDLO’s strategic plan. It manages the overall financial resources essential for the full implementation of IDLO’s programming and corporate activities by providing a range of services and solutions for organizational planning, budgeting, treasury, payments, payroll, financial accounting, and reporting. It furthermore maintains all accounts for IDLO by monitoring.
Under the supervision of the Finance & Administration Manager, the Finance & Administration Officer will provide financial and administrative services ensuring high quality, accuracy, and consistency of work. The incumbent will work in close coordination with the country-based Procurement and Programs team.
Primary Functions
Summary of functions:
• Program Financial Budgeting, Monitoring and Reporting
• Finance management and accounting
• Sub-grants monitoring:
• Office administration
Key results expected:
Program Financial Budgeting, Monitoring, and Reporting
• Working closely with the Finance Manager and Program team, monitor the finance-related aspects of the implementation of Program activities according to approved Program documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Rules and Regulations and/or donor requirements.
• Ensure the timely preparation and submission of all financial information, reports, and documentation, including monthly Program financial forecast, year-end closing of books, etc.
• Assist in preparing the Program-specific and annual budgets, assess financial plans and reports in coordination with the Finance Manager and relevant departments.
• Process payments for all contracted consultants/experts in line with IDLO standards and procedures.
• Support the procurement Associate in reviewing analysis of procurements before approval by responsible officers
• Support the transport and Logistics Associate in reviewing VAT claims and any other refundable taxes
• Support the transport and Logistics Associate in reviewing VAT claims and any other refundable taxes
Organizational-Related Finance and Accounting
• Assist the Finance and Administration Manager in ensuring the execution of all the IDLO financial policies, systems, and procedures.
• Prepare the monthly cash replenishment in line with program forecasts
• Maintain and manage the office petty cash
• Update, review, and report on the country office finance performance and prepare required financial statements as well as short-term and long-term forecasts (in consultation with the Programs team), highlighting any over/underspend and reporting on potential gaps.
• Prepare the payroll for locally recruited employees and make the necessary statutory deductions; monitor advances to employees and partners to ensure they are liquidated in line with IDLO policies and procedures.
• Support the monthly closure of the books in Navision
• Prepare asset, liability, and capital account entries by compiling and analyzing account information; manage program assets register to ensure all assets are recorded, indexed, secure, and accordingly.
• Working closely with the Finance Manager, Programs team (country office and HQ) as well as the HQ-based Program Accountant, facilitate the work of internal auditors and any contracted external auditors.
• Support the Finance and Administration Manager in liaising with the IDLO bankers in the country, including acting as a bank agent where so authorized.
Sub-grants monitoring
• Support the sub-granting processes, monitoring, and management systems to ensure effective and timely issuance, reporting, and oversight of all sub-grants.
• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports, and outstanding advances.
• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.
• Liquidation of all accountabilities for funds advanced to sub-grantees
Office Administration
• Support the Finance Manager in ensuring the smooth day-to-day running of the Country office.
• Administer and manage the logistics, communication, contracting, and payment of service providers such as lessors, travel agents, hotels, office suppliers, etc. This shall include establishing and maintaining a supplier database.
• Coordinate and ensure smooth implementation of and adherence to IDLO logistics, travel, and security procedures by all
Job Requirements
Education
• University degree in Finance, Commerce or Accounting from a recognised university.
• Relevant professional accountancy qualification and member of ICPAU
Work experience
• Demonstrated work experience with Enterprise Resource Planning (ERP) systems, preferably with MS NAVISION
• Demonstrated working knowledge of International Public Sector Accounting Standards (IPSAS)
Specific knowledge, skills, and competencies
• Knowledge of and experience with spreadsheets (advanced knowledge of Microsoft Excel is a must), databases, and word-processing software
• Demonstrable experience in donor budgeting and reporting
• Proven ability to operate in a team environment liaising with a diverse team.
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit.
• Strong interpersonal and organizational skills and attention to detail;
• Enthusiastic and proactive attitude;
• Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives; and
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.
Terms & Conditions
For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 5 months, with the possibility of extension subject to performance and funding availability.
IDLO shall also offer a monthly basic salary of UGX 9,928,412, medical insurance, and leave entitlements in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorisation permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.
Applications will be screened regularly; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.
IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.
IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.
JOB DETAILS:
ORGANIZATIONAL CONTEXT
The Finance Team within the Department of Finance and Support Services (DFSS) is responsible for the corporate, project, and financial services which contribute to the business and operating foundation for the successful delivery of IDLO’s strategic plan. It manages the overall financial resources essential for the full implementation of IDLO’s programming and corporate activities by providing a range of services and solutions for organizational planning, budgeting, treasury, payments, payroll, financial accounting, and reporting. It furthermore maintains all accounts for IDLO by monitoring.
Under the supervision of the Finance & Administration Manager, the Finance & Administration Officer will provide financial and administrative services ensuring high quality, accuracy, and consistency of work. The incumbent will work in close coordination with the country-based Procurement and Programs team.
Primary Functions
Summary of functions:
• Program Financial Budgeting, Monitoring and Reporting
• Finance management and accounting
• Sub-grants monitoring:
• Office administration
Key results expected:
Program Financial Budgeting, Monitoring, and Reporting
• Working closely with the Finance Manager and Program team, monitor the finance-related aspects of the implementation of Program activities according to approved Program documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Rules and Regulations and/or donor requirements.
• Ensure the timely preparation and submission of all financial information, reports, and documentation, including monthly Program financial forecast, year-end closing of books, etc.
• Assist in preparing the Program-specific and annual budgets, assess financial plans and reports in coordination with the Finance Manager and relevant departments.
• Process payments for all contracted consultants/experts in line with IDLO standards and procedures.
• Support the procurement Associate in reviewing analysis of procurements before approval by responsible officers
• Support the transport and Logistics Associate in reviewing VAT claims and any other refundable taxes
• Support the transport and Logistics Associate in reviewing VAT claims and any other refundable taxes
Organizational-Related Finance and Accounting
• Assist the Finance and Administration Manager in ensuring the execution of all the IDLO financial policies, systems, and procedures.
• Prepare the monthly cash replenishment in line with program forecasts
• Maintain and manage the office petty cash
• Update, review, and report on the country office finance performance and prepare required financial statements as well as short-term and long-term forecasts (in consultation with the Programs team), highlighting any over/underspend and reporting on potential gaps.
• Prepare the payroll for locally recruited employees and make the necessary statutory deductions; monitor advances to employees and partners to ensure they are liquidated in line with IDLO policies and procedures.
• Support the monthly closure of the books in Navision
• Prepare asset, liability, and capital account entries by compiling and analyzing account information; manage program assets register to ensure all assets are recorded, indexed, secure, and accordingly.
• Working closely with the Finance Manager, Programs team (country office and HQ) as well as the HQ-based Program Accountant, facilitate the work of internal auditors and any contracted external auditors.
• Support the Finance and Administration Manager in liaising with the IDLO bankers in the country, including acting as a bank agent where so authorized.
Sub-grants monitoring
• Support the sub-granting processes, monitoring, and management systems to ensure effective and timely issuance, reporting, and oversight of all sub-grants.
• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports, and outstanding advances.
• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.
• Liquidation of all accountabilities for funds advanced to sub-grantees
Office Administration
• Support the Finance Manager in ensuring the smooth day-to-day running of the Country office.
• Administer and manage the logistics, communication, contracting, and payment of service providers such as lessors, travel agents, hotels, office suppliers, etc. This shall include establishing and maintaining a supplier database.
• Coordinate and ensure smooth implementation of and adherence to IDLO logistics, travel, and security procedures by all
Job Requirements
Education
• University degree in Finance, Commerce or Accounting from a recognised university.
• Relevant professional accountancy qualification and member of ICPAU
Work experience
• Demonstrated work experience with Enterprise Resource Planning (ERP) systems, preferably with MS NAVISION
• Demonstrated working knowledge of International Public Sector Accounting Standards (IPSAS)
Specific knowledge, skills, and competencies
• Knowledge of and experience with spreadsheets (advanced knowledge of Microsoft Excel is a must), databases, and word-processing software
• Demonstrable experience in donor budgeting and reporting
• Proven ability to operate in a team environment liaising with a diverse team.
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit.
• Strong interpersonal and organizational skills and attention to detail;
• Enthusiastic and proactive attitude;
• Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives; and
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.
Terms & Conditions
For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 5 months, with the possibility of extension subject to performance and funding availability.
IDLO shall also offer a monthly basic salary of UGX 9,928,412, medical insurance, and leave entitlements in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorisation permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.
Applications will be screened regularly; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.
IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.
IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.