Administration Assistant
2025-05-06T09:06:02+00:00
Asaak Financial Services Ltd
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FULL_TIME
Fort Portal
Fort portal
00256
Uganda
Finance
Admin & Office
2025-05-17T17:00:00+00:00
Uganda
8
Asaak strives toward unlocking the economic potential of marginalized small and medium business owners by bringing together a team of individuals with a wide range of backgrounds and a passion for fintech. Asaak is equipping business owners and journeying with them to their bigger dream.
In this regard, Asaak is seeking the services of an experienced, talented, knowledgeable and enthusiastic professional to become part of its team as indicated below:
Job title : Administration Assistant
Reports to : HR & Administration Manager/Branch Manager
Duty station : Fort Portal
Job Summary:
The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will be a liaison between the organization and the employees
Key Duties and Responsibilities:
- Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
- Coordinate the onboarding of new employees at the branch.
- Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
- Handle employee complaints and grievances in line with company policies and procedures.
- Act as the liaison between the HR department and branch employees.
- Compile, maintain and retrieve HR and Administrative documents as required.
- Coordinate and ensure completion of the branch staff exit processes
Administration Function
- Provide administrative support to the branch operations department of the office.
- Cover the reception desk .
- Prepare resource requirements for budget submissions for review by management.
- Handle office tasks such as documentation and filing.
- Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
- Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
- Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
- Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
- Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
- Perform any other duties as assigned by your supervisor.
Qualification and skills
- Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field
- At least 1 -2 years of working experience as an Admin Assistant or a similar role.
- Ability to maintain sensitive and confidential information
- Good organizational and decision-making skills.
- Excellent knowledge of computer usage and Google applications.
- Strong communication skills.
- Strong negotiation skills.
- Be able to work autonomously and remain calm under pressure.
Familiarity with HR software/systems and procedures
Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any). Coordinate the onboarding of new employees at the branch. Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines. Handle employee complaints and grievances in line with company policies and procedures. Act as the liaison between the HR department and branch employees. Compile, maintain and retrieve HR and Administrative documents as required. Coordinate and ensure completion of the branch staff exit processes Administration Function Provide administrative support to the branch operations department of the office. Cover the reception desk . Prepare resource requirements for budget submissions for review by management. Handle office tasks such as documentation and filing. Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment. Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day. Follow -up the Application and/or renewal of operational certifications & licenses as required by the law. Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch. Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level. Perform any other duties as assigned by your supervisor.
Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field At least 1 -2 years of working experience as an Admin Assistant or a similar role. Ability to maintain sensitive and confidential information Good organizational and decision-making skills. Excellent knowledge of computer usage and Google applications. Strong communication skills. Strong negotiation skills. Be able to work autonomously and remain calm under pressure.
JOB-6819d0fa8862d
Vacancy title:
Administration Assistant
[Type: FULL_TIME, Industry: Finance, Category: Admin & Office]
Jobs at:
Asaak Financial Services Ltd
Deadline of this Job:
Saturday, May 17 2025
Duty Station:
Fort Portal | Fort portal | Uganda
Summary
Date Posted: Tuesday, May 6 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Asaak strives toward unlocking the economic potential of marginalized small and medium business owners by bringing together a team of individuals with a wide range of backgrounds and a passion for fintech. Asaak is equipping business owners and journeying with them to their bigger dream.
In this regard, Asaak is seeking the services of an experienced, talented, knowledgeable and enthusiastic professional to become part of its team as indicated below:
Job title : Administration Assistant
Reports to : HR & Administration Manager/Branch Manager
Duty station : Fort Portal
Job Summary:
The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will be a liaison between the organization and the employees
Key Duties and Responsibilities:
- Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
- Coordinate the onboarding of new employees at the branch.
- Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
- Handle employee complaints and grievances in line with company policies and procedures.
- Act as the liaison between the HR department and branch employees.
- Compile, maintain and retrieve HR and Administrative documents as required.
- Coordinate and ensure completion of the branch staff exit processes
Administration Function
- Provide administrative support to the branch operations department of the office.
- Cover the reception desk .
- Prepare resource requirements for budget submissions for review by management.
- Handle office tasks such as documentation and filing.
- Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
- Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
- Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
- Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
- Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
- Perform any other duties as assigned by your supervisor.
Qualification and skills
- Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field
- At least 1 -2 years of working experience as an Admin Assistant or a similar role.
- Ability to maintain sensitive and confidential information
- Good organizational and decision-making skills.
- Excellent knowledge of computer usage and Google applications.
- Strong communication skills.
- Strong negotiation skills.
- Be able to work autonomously and remain calm under pressure.
Familiarity with HR software/systems and procedures
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Saturday 17th May 2025, by 5:00 pm addressed to
The HR & Administration Manager
Asaak Financial Services Ltd
careers@asaak.co
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