Associate Director Finance and Administration
2026-05-06T19:38:45+00:00
FHI 360
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FULL_TIME
Kampala
Kampala
00256
Uganda
Professional Services
Management, Accounting & Finance, Business Operations, Social Services & Nonprofit
2026-05-15T17:00:00+00:00
8
The Associate Director Finance and Administration Manager reports to the Director of Finance and Administration (DFA) and is responsible for the day today oversight of financial management, compliance, grants oversight, and operational functions, including procurement and administration.
Under the guidance and supervision of the Director of Finance and Administration, the role ensures full compliance with donor requirements, FHI 360 policies, and Government of Uganda regulations related to budget planning, financial monitoring, and reporting. The position supports the strengthening of financial and administrative systems, coordinates internal and external audits, and contributes to timely, accurate financial and management reporting to support informed decision making.
Accountabilities
Financial Strategy, Planning, and Budget Management
- Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
- Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.
Financial Accounting, Reporting, and Close
- Oversee general ledger integrity, month end and yearend close processes.
- Ensure timely preparation and submission of accurate internal and donor financial reports.
- Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).
Compliance and Internal Controls
- Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
- Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.
Grants and Sub‑award Financial Oversight
- Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
- Provide financial capacity building support to subrecipients.
Cash Flow, Treasury, and Cost Efficiency
- Manage cash forecasting and liquidity planning.
- Review disbursements within approved delegation limits.
Audit Readiness and External Engagement
- Coordinate project, statutory, and donor audits.
- Prepare audit schedules, support audit fieldwork, and lead management responses.
- Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
- Respond to Audit questions or clarification in collaboration with DFA.
People Leadership and Capacity Strengthening
- Supervise and mentor finance, grants, procurement, and administration staff.
- Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
- Promote a culture of accountability, professionalism, and continuous improvement.
Risk Management and Oversight
- Maintain and periodically update the finance and operations risk register.
- Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
- Escalate material risks and mitigation plans to the Director of Finance and Administration.
Systems, Data Quality, and Process Improvement
- Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
- Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
- Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
- Streamline workflows, standardize SOPs and templates, and track key performance indicators.
Applied Knowledge and Skills
- Strong knowledge of procurement, logistics, and administrative standards and practices.
- Working knowledge of organizational policies and procedures related to budgets, contracts, and grants.
- Excellent written and verbal communication skills.
- Strong analytical, critical thinking, and problem-solving abilities.
- Proven ability to influence, motivate, and negotiate to ensure compliance and achievement of organizational objectives.
Problem Solving & Impact:
- Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
- Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
- Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
Education:
- ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.
Experience:
- A minimum of 8+ years finance management experience, managing donor-funded projects. (including 3+ years of line management experience).
- Strong knowledge of USAID financial management rules and regulations.
- Experience in finance, administration, procurement, HR, ICT, and project management.
- Experience in managing sub-awards and strong communication skills.
- Must be able to read, write and speak fluent English.
- Prior work in a non-governmental organization (NGO).
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
* Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration. * Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets. * Oversee general ledger integrity, month end and yearend close processes. * Ensure timely preparation and submission of accurate internal and donor financial reports. * Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables). * Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements. * Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration. * Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances. * Provide financial capacity building support to subrecipients. * Manage cash forecasting and liquidity planning. * Review disbursements within approved delegation limits. * Coordinate project, statutory, and donor audits. * Prepare audit schedules, support audit fieldwork, and lead management responses. * Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators. * Respond to Audit questions or clarification in collaboration with DFA. * Supervise and mentor finance, grants, procurement, and administration staff. * Strengthen staff and partner capacity in budgeting, compliance, and financial reporting. * Promote a culture of accountability, professionalism, and continuous improvement. * Maintain and periodically update the finance and operations risk register. * Conduct risk and cost efficiency analyses and support fraud prevention and detection measures. * Escalate material risks and mitigation plans to the Director of Finance and Administration. * Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred). * Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes. * Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi. * Streamline workflows, standardize SOPs and templates, and track key performance indicators.
* Strong knowledge of procurement, logistics, and administrative standards and practices. * Working knowledge of organizational policies and procedures related to budgets, contracts, and grants. * Excellent written and verbal communication skills. * Strong analytical, critical thinking, and problem-solving abilities. * Proven ability to influence, motivate, and negotiate to ensure compliance and achievement of organizational objectives. * Proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi. * Experience with GFAS, Costpoint, TESS or similar systems preferred.
* ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.
JOB-69fb98c55664f
Vacancy title:
Associate Director Finance and Administration
[Type: FULL_TIME, Industry: Professional Services, Category: Management, Accounting & Finance, Business Operations, Social Services & Nonprofit]
Jobs at:
FHI 360
Deadline of this Job:
Friday, May 15 2026
Duty Station:
Kampala | Kampala
Summary
Date Posted: Wednesday, May 6 2026, Base Salary: Not Disclosed
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JOB DETAILS:
The Associate Director Finance and Administration Manager reports to the Director of Finance and Administration (DFA) and is responsible for the day today oversight of financial management, compliance, grants oversight, and operational functions, including procurement and administration.
Under the guidance and supervision of the Director of Finance and Administration, the role ensures full compliance with donor requirements, FHI 360 policies, and Government of Uganda regulations related to budget planning, financial monitoring, and reporting. The position supports the strengthening of financial and administrative systems, coordinates internal and external audits, and contributes to timely, accurate financial and management reporting to support informed decision making.
Accountabilities
Financial Strategy, Planning, and Budget Management
- Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
- Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.
Financial Accounting, Reporting, and Close
- Oversee general ledger integrity, month end and yearend close processes.
- Ensure timely preparation and submission of accurate internal and donor financial reports.
- Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).
Compliance and Internal Controls
- Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
- Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.
Grants and Sub‑award Financial Oversight
- Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
- Provide financial capacity building support to subrecipients.
Cash Flow, Treasury, and Cost Efficiency
- Manage cash forecasting and liquidity planning.
- Review disbursements within approved delegation limits.
Audit Readiness and External Engagement
- Coordinate project, statutory, and donor audits.
- Prepare audit schedules, support audit fieldwork, and lead management responses.
- Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
- Respond to Audit questions or clarification in collaboration with DFA.
People Leadership and Capacity Strengthening
- Supervise and mentor finance, grants, procurement, and administration staff.
- Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
- Promote a culture of accountability, professionalism, and continuous improvement.
Risk Management and Oversight
- Maintain and periodically update the finance and operations risk register.
- Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
- Escalate material risks and mitigation plans to the Director of Finance and Administration.
Systems, Data Quality, and Process Improvement
- Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
- Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
- Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
- Streamline workflows, standardize SOPs and templates, and track key performance indicators.
Applied Knowledge and Skills
- Strong knowledge of procurement, logistics, and administrative standards and practices.
- Working knowledge of organizational policies and procedures related to budgets, contracts, and grants.
- Excellent written and verbal communication skills.
- Strong analytical, critical thinking, and problem-solving abilities.
- Proven ability to influence, motivate, and negotiate to ensure compliance and achievement of organizational objectives.
Problem Solving & Impact:
- Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
- Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
- Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
Education:
- ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.
Experience:
- A minimum of 8+ years finance management experience, managing donor-funded projects. (including 3+ years of line management experience).
- Strong knowledge of USAID financial management rules and regulations.
- Experience in finance, administration, procurement, HR, ICT, and project management.
- Experience in managing sub-awards and strong communication skills.
- Must be able to read, write and speak fluent English.
- Prior work in a non-governmental organization (NGO).
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Work Hours: 8
Experience in Months: 96
Level of Education: postgraduate degree
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