With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Reports to: Programme Manager.

Location: Rwamwanja.

Key Result Areas:

1.FINANCIAL REPORTING

- Prepare monthly, quarterly, semi-annual and annual program financial reports to different donors, follow-ups and maintain donors’ relationships.

- # of Donor reports submitted by 18th of every month.

- # Month end report shared with management by 15th of every month.

- Build capacity of partners in providing accountabilities

- Support in preparation of other project reports and budgets

- Review & post shared costs and ineligible cost reversals to the grant through passing of JVs and CAL

- Compliance in support documentation as per donor requirement.

2. BUDGET MANAGEMENT.

- Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments.

- Mange Project costs with acceptable budget variance of 5/-5

- Conduct monthly reconciliation of budget with actual expenses for corrective actions.

- Make budget adjustments/revision done as and when required by management

- Carry out period PBAS reconciliation against SO Match commitments every Month

- Produce fully coded project budget as per FLA Approval for monitoring spending

- Initiate and implement ways of ensuring value for money with CPs through budget forecasts

- Consolidate the program costed work plans into the cash flow template for uploading.

3. AUDIT AND INTERNAL CONTROLS

- Prepare grants for audits, review and assist in the implementation of program and financial audit recommendations with a view of providing adequate implementation plan to ensure recommendations are implemented on timely basis.

- Prepare and revise program budgets and cash flows in line with donor requirements, financial policies and procedures and advise management concerning appropriate actions to be taken in order to achieve set objectives in line with donor requirements

- Timely of retrieve all required documents for audit.

- Timely implementation of audit recommendation

- Implement the management action plans.

- Ensure compliance to statutory deductions, WHT, VAT trough reviews.

- Manage and prepare Funding gap reconciliation through reviewing PYBAs reconciliation.

- Review VI’s, requests and payments for completeness and correctness.

- Quality transaction records reconciled in Bank and Cash book and managed any errors.

4. INVOICE MANAGEMENT

- Track and Prepare invoice and support documents to WFP on a monthly basis as per the WFP requirements for compliance purposes and system integration.

- Reconcile staff advances to minimise ageing to over 30 days.

- Reconcile with HIRO and maintain an updated WFP Invoice tracking table.

- Follow up with suppliers and PSAs for supplier payments & documentations.

- For effective sub-grantee implementation to manage funding gap.

- Work with co-partners to ensure timely submission of accountability documents for invoicing.

4. PREPARE & REVIEW FINANCIAL TRANSACTIONS & DOCUMENTS

- To ascertain the transactions are within scope of project activities and comply with financial procedures.

- Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments.

- Track payable and receivable accounts for vendors and program staff on a monthly basis and maintain them at low levels so as not to put program funds at risk.

6. CAPACITY BUILDING FOR STAFF & PARTNERS

- To be able to follow organizational systems, procedures and policies.

- Improvement in meeting deadlines for key duties and assignments given to Assistant Accountants.

- Play a supervisory role to provide guidance to Assistant accountant and PSA

- Follow up program staff to provide complete documentation.

- Review and guide program staff on accountability compliance through use of checklists.

- Guide and coach program staff on utilization of the systems for accountability and requests.

- CEFORD and Palm Corps is able to handle tax related transactions and prepare budget forecasts.

• Prepare monthly, quarterly, semi-annual and annual program financial reports to different donors, follow-ups and maintain donors’ relationships.
• Build capacity of partners in providing accountabilities
• Support in preparation of other project reports and budgets
• Review & post shared costs and ineligible cost reversals to the grant through passing of JVs and CAL
• Compliance in support documentation as per donor requirement.
• Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments.
• Mange Project costs with acceptable budget variance of 5/-5
• Conduct monthly reconciliation of budget with actual expenses for corrective actions.
• Make budget adjustments/revision done as and when required by management
• Carry out period PBAS reconciliation against SO Match commitments every Month
• Produce fully coded project budget as per FLA Approval for monitoring spending
• Initiate and implement ways of ensuring value for money with CPs through budget forecasts
• Consolidate the program costed work plans into the cash flow template for uploading.
• Prepare grants for audits, review and assist in the implementation of program and financial audit recommendations with a view of providing adequate implementation plan to ensure recommendations are implemented on timely basis.
• Prepare and revise program budgets and cash flows in line with donor requirements, financial policies and procedures and advise management concerning appropriate actions to be taken in order to achieve set objectives in line with donor requirements
• Timely of retrieve all required documents for audit.
• Timely implementation of audit recommendation
• Implement the management action plans.
• Ensure compliance to statutory deductions, WHT, VAT trough reviews.
• Manage and prepare Funding gap reconciliation through reviewing PYBAs reconciliation.
• Review VI’s, requests and payments for completeness and correctness.
• Quality transaction records reconciled in Bank and Cash book and managed any errors.
• Track and Prepare invoice and support documents to WFP on a monthly basis as per the WFP requirements for compliance purposes and system integration.
• Reconcile staff advances to minimise ageing to over 30 days.
• Reconcile with HIRO and maintain an updated WFP Invoice tracking table.
• Follow up with suppliers and PSAs for supplier payments & documentations.
• For effective sub-grantee implementation to manage funding gap.
• Work with co-partners to ensure timely submission of accountability documents for invoicing.
• To ascertain the transactions are within scope of project activities and comply with financial procedures.
• Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments.
• Track payable and receivable accounts for vendors and program staff on a monthly basis and maintain them at low levels so as not to put program funds at risk.
• To be able to follow organizational systems, procedures and policies.
• Improvement in meeting deadlines for key duties and assignments given to Assistant Accountants.
• Play a supervisory role to provide guidance to Assistant accountant and PSA
• Follow up program staff to provide complete documentation.
• Review and guide program staff on accountability compliance through use of checklists.
• Guide and coach program staff on utilization of the systems for accountability and requests.
• CEFORD and Palm Corps is able to handle tax related transactions and prepare budget forecasts.