Supply Chain Manager
2025-05-10T12:52:35+00:00
Save the Children International
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https://www.savethechildren.net/
FULL_TIME
kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Management
2025-05-16T17:00:00+00:00
Uganda
8
The job holder is primarily responsible for managing and ensuring the country programmes Supply Chain, fleet and warehouse function is effective and efficient and are accountable to its beneficiaries and donors as well as develop and implement strategies and plans to ensure that overall programme Supplies and Procurements, transport and asset management, warehouse management are met according to agreed programme activities and resources utilisation priorities and SCI systems, polices, and procedures, Ensure an efficient and effective Supply Chain service across all programs and field offices. This includes implementing, monitoring and following up across all Supply Chain disciplines to ensure that SCI’s Supply Chain polices, standards, and best practices is adhered to.
KEY AREAS OF ACCOUNTABILITY
Strategy.
- Provide overall leadership of Supply Chain functions for programme and emergency operations.
- Directly involved in the operational planning, mainly the Supply Chain aspects of the programmes i.e., in proposal development, budgeting, monitoring and filed supervision and preparedness planning etc.
- Review Supply Chain systems and procedures in Country and be sure that they meet SCI’s minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered to in a timely fashion.
- Continuously improve supply chain processes and systems to maximize efficiency, effectiveness and customer satisfaction
- Provide guidance and advice to programmes and projects on all aspects of Supply Chain including fleet especially in the areas of proposal development of high-risk grants.
- Planning Supply Chain requirements: Prepare practical Supply Chain component of the project proposals and budgeting exercises to ensure that all the logistical planning has been done, with the right/ realistic budgets.
- Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms.
- Ensure the implementation of Supply chain, Fleet and Equipment management are in line with SC global policies as well as donor’s requirements and ensure that they are implemented across the programme uniformly.
- Provide leadership, manage and motivate the team in the country office as well as provide technical supervision to Field Office Supply Chain Coordinators to manage Supply Chain in their respective area of operations.
- Embed a culture of performance, time management and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.
Technical/Operational
- Provide logistical and operational capacity building at Country office and field level to Supply Chain teams and programmes/project managers on Supply Chain procedures, developing Supply Chain strategies and managing Supply Chain within their technical areas.
- Guide and assist on the preparation of annual forward plan of logistical requirements such as vehicle needs, vehicle rental policy, ensuring that SC has the right number of vehicles of the right type, in the right place, achieving high levels of utilization through having efficient and competent drivers, effective maintenance systems and reliable Insurance cover to minimize risks.
- Provide effective leadership on translating new initiatives from HQ effectively to the team and ensuring the right course of action is taken.
- Provide a quarterly demand forecast from the consolidation of procurement plans.
- Ensure effective warehouse and stock management control are in place through the development and maintenance of effective systems.
- Make certain all Supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
- Undertake regular visits to regional offices and attend regional meetings, monitor the implementation of agreed Supply Chain framework; identify support required and act accordingly.
- Provide support to develop the Supply Chain component of the programme’s emergency preparedness plan, ensure that supply chain strategy is in place, that pre-positioned emergency stocks are in place and managed effectively.
- Act as a full-time member of the Emergency Task Force team during emergency situations and to contribute to the development of SCI’s humanitarian response policy & strategy, if required
- Ensure regular Supply Chain reporting systems are implemented in all programme offices in line with standard financial control mechanisms for Procurement, stock, vehicles and assets.
- Review the monthly Supply Chain reports and advice Area field team leaders, consortia managers and other program/project managers where there are irregularities or areas of concern that need follow up.
- Review high value procurement documents to ensure that the right procurement procedure is followed, all the appropriate documentations are attached, and is approved by the right budget holders as per the SOD.
- Ensure that all monthly reports to HQ and donors are appropriately prepared and sent with in the reporting time frame.
Capacity Building,
- Mentor, coach and work with the Supply Chain staffs to develop technical and managerial skills to assume greater responsibility.
- Proactively develop the skills of Supply Chain staff to understand and utilise Supply Chain management tools to design and implement quality programmes.
- Orient non-Supply Chain staffs to optimise support effectiveness.
- Develop and maintain an effective orientation package and ensures that new staff members are appropriately oriented and in a timely manner.
Team Management, Mentorship, and Development.
- Provide oversight to the Supply Chain Staff in the Country Office.
- Ensure all Save the Children supply chain policies and procedures are understood by staff, followed and adhered to.
- Manage the Supply Chain team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
- Ensure and manage appropriate staffing within area of responsibility.
- Ensure all direct reporting team have accurate and up –to- date JD
- Sets standard and agreed performance objectives for all direct reports
- Conducts regular performance reviews to direct reports
- Ensure all new recruited staff gets Supply chain training
- Ensure report submit accurate time sheet on monthly basis on time
- Ensure that all staff that e/she supervises understand and are able to perform their role in an emergency as well as in development contexts
- Incorporate staff development strategies and Performance Management Systems into team building process.
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
- Perform any other activities as needed based on Line manager’s assignment
To be a strong supporter and advocate for children in this role you will need to have:
- MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields.
- Professional certification in Procurement i.e. CIPS or equivalent qualification.
- Minimum of 8 years’ progressive practical experience in the field out of which 5 years at high level /managerial position.
- Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
- A high level of computer literacy (word, excel, ppt etc) and use of Supply Chain ERPs
- Field level experience in Supply Chain for INGOs in international development and emergency programmes.
- Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
- Commitment to Save the Children values.
- Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.
- Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
- Experience in running complex and high-volume procurement processes and in high volume contracts negotiation (>USD 0. 7million) with financial benefit delivery
- Cross-cultural experience, understanding and sensitivity.
KEY AREAS OF ACCOUNTABILITY Strategy. Provide overall leadership of Supply Chain functions for programme and emergency operations. Directly involved in the operational planning, mainly the Supply Chain aspects of the programmes i.e., in proposal development, budgeting, monitoring and filed supervision and preparedness planning etc. Review Supply Chain systems and procedures in Country and be sure that they meet SCI’s minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered to in a timely fashion. Continuously improve supply chain processes and systems to maximize efficiency, effectiveness and customer satisfaction Provide guidance and advice to programmes and projects on all aspects of Supply Chain including fleet especially in the areas of proposal development of high-risk grants. Planning Supply Chain requirements: Prepare practical Supply Chain component of the project proposals and budgeting exercises to ensure that all the logistical planning has been done, with the right/ realistic budgets. Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms. Ensure the implementation of Supply chain, Fleet and Equipment management are in line with SC global policies as well as donor’s requirements and ensure that they are implemented across the programme uniformly. Provide leadership, manage and motivate the team in the country office as well as provide technical supervision to Field Office Supply Chain Coordinators to manage Supply Chain in their respective area of operations. Embed a culture of performance, time management and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.
Field level experience in Supply Chain for INGOs in international development and emergency programmes. Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement. Highly developed interpersonal and communication skills including influencing, negotiation and coaching. Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in. Commitment to Save the Children values. Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time. Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail. Experience in running complex and high-volume procurement processes and in high volume contracts negotiation (>USD 0. 7million) with financial benefit delivery Cross-cultural experience, understanding and sensitivity.
To be a strong supporter and advocate for children in this role you will need to have: MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields. Professional certification in Procurement i.e. CIPS or equivalent qualification. Minimum of 8 years’ progressive practical experience in the field out of which 5 years at high level /managerial position. Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps. A high level of computer literacy (word, excel, ppt etc) and use of Supply Chain ERPs
JOB-681f4c1318ed0
Vacancy title:
Supply Chain Manager
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Management]
Jobs at:
Save the Children International
Deadline of this Job:
Friday, May 16 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Saturday, May 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The job holder is primarily responsible for managing and ensuring the country programmes Supply Chain, fleet and warehouse function is effective and efficient and are accountable to its beneficiaries and donors as well as develop and implement strategies and plans to ensure that overall programme Supplies and Procurements, transport and asset management, warehouse management are met according to agreed programme activities and resources utilisation priorities and SCI systems, polices, and procedures, Ensure an efficient and effective Supply Chain service across all programs and field offices. This includes implementing, monitoring and following up across all Supply Chain disciplines to ensure that SCI’s Supply Chain polices, standards, and best practices is adhered to.
KEY AREAS OF ACCOUNTABILITY
Strategy.
- Provide overall leadership of Supply Chain functions for programme and emergency operations.
- Directly involved in the operational planning, mainly the Supply Chain aspects of the programmes i.e., in proposal development, budgeting, monitoring and filed supervision and preparedness planning etc.
- Review Supply Chain systems and procedures in Country and be sure that they meet SCI’s minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered to in a timely fashion.
- Continuously improve supply chain processes and systems to maximize efficiency, effectiveness and customer satisfaction
- Provide guidance and advice to programmes and projects on all aspects of Supply Chain including fleet especially in the areas of proposal development of high-risk grants.
- Planning Supply Chain requirements: Prepare practical Supply Chain component of the project proposals and budgeting exercises to ensure that all the logistical planning has been done, with the right/ realistic budgets.
- Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms.
- Ensure the implementation of Supply chain, Fleet and Equipment management are in line with SC global policies as well as donor’s requirements and ensure that they are implemented across the programme uniformly.
- Provide leadership, manage and motivate the team in the country office as well as provide technical supervision to Field Office Supply Chain Coordinators to manage Supply Chain in their respective area of operations.
- Embed a culture of performance, time management and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.
Technical/Operational
- Provide logistical and operational capacity building at Country office and field level to Supply Chain teams and programmes/project managers on Supply Chain procedures, developing Supply Chain strategies and managing Supply Chain within their technical areas.
- Guide and assist on the preparation of annual forward plan of logistical requirements such as vehicle needs, vehicle rental policy, ensuring that SC has the right number of vehicles of the right type, in the right place, achieving high levels of utilization through having efficient and competent drivers, effective maintenance systems and reliable Insurance cover to minimize risks.
- Provide effective leadership on translating new initiatives from HQ effectively to the team and ensuring the right course of action is taken.
- Provide a quarterly demand forecast from the consolidation of procurement plans.
- Ensure effective warehouse and stock management control are in place through the development and maintenance of effective systems.
- Make certain all Supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
- Undertake regular visits to regional offices and attend regional meetings, monitor the implementation of agreed Supply Chain framework; identify support required and act accordingly.
- Provide support to develop the Supply Chain component of the programme’s emergency preparedness plan, ensure that supply chain strategy is in place, that pre-positioned emergency stocks are in place and managed effectively.
- Act as a full-time member of the Emergency Task Force team during emergency situations and to contribute to the development of SCI’s humanitarian response policy & strategy, if required
- Ensure regular Supply Chain reporting systems are implemented in all programme offices in line with standard financial control mechanisms for Procurement, stock, vehicles and assets.
- Review the monthly Supply Chain reports and advice Area field team leaders, consortia managers and other program/project managers where there are irregularities or areas of concern that need follow up.
- Review high value procurement documents to ensure that the right procurement procedure is followed, all the appropriate documentations are attached, and is approved by the right budget holders as per the SOD.
- Ensure that all monthly reports to HQ and donors are appropriately prepared and sent with in the reporting time frame.
Capacity Building,
- Mentor, coach and work with the Supply Chain staffs to develop technical and managerial skills to assume greater responsibility.
- Proactively develop the skills of Supply Chain staff to understand and utilise Supply Chain management tools to design and implement quality programmes.
- Orient non-Supply Chain staffs to optimise support effectiveness.
- Develop and maintain an effective orientation package and ensures that new staff members are appropriately oriented and in a timely manner.
Team Management, Mentorship, and Development.
- Provide oversight to the Supply Chain Staff in the Country Office.
- Ensure all Save the Children supply chain policies and procedures are understood by staff, followed and adhered to.
- Manage the Supply Chain team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
- Ensure and manage appropriate staffing within area of responsibility.
- Ensure all direct reporting team have accurate and up –to- date JD
- Sets standard and agreed performance objectives for all direct reports
- Conducts regular performance reviews to direct reports
- Ensure all new recruited staff gets Supply chain training
- Ensure report submit accurate time sheet on monthly basis on time
- Ensure that all staff that e/she supervises understand and are able to perform their role in an emergency as well as in development contexts
- Incorporate staff development strategies and Performance Management Systems into team building process.
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
- Perform any other activities as needed based on Line manager’s assignment
To be a strong supporter and advocate for children in this role you will need to have:
- MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields.
- Professional certification in Procurement i.e. CIPS or equivalent qualification.
- Minimum of 8 years’ progressive practical experience in the field out of which 5 years at high level /managerial position.
- Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
- A high level of computer literacy (word, excel, ppt etc) and use of Supply Chain ERPs
- Field level experience in Supply Chain for INGOs in international development and emergency programmes.
- Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
- Commitment to Save the Children values.
- Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.
- Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
- Experience in running complex and high-volume procurement processes and in high volume contracts negotiation (>USD 0. 7million) with financial benefit delivery
- Cross-cultural experience, understanding and sensitivity.
Work Hours: 8
Experience in Months: 96
Level of Education: bachelor degree
Job application procedure
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://hcri.fa.em2.oraclecloud.com
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
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