Administrative Officer
2025-11-19T08:00:04+00:00
Catholic Relief Services ( CRS )
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FULL_TIME
Mubende
Mubende
00256
Uganda
Nonprofit, and NGO
Admin & Office
2025-11-30T17:00:00+00:00
Uganda
8
Catholic Relief Services is hiring an Administrative Officer will coordinate the provision of responsive, effective, and efficient administrative services in support of Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The role will ensure that stewardship of resources and a high-quality service approach are consistently integrated into administrative systems, policies, and procedures.
Department: Programming (Restore Africa)
Report to: Administration Manager
Roles and Key Responsibilities:
- Communication Management: Facilitate communication within all organizational units and with external stakeholders as relevant. Receive, send, and distribute all incoming and outgoing mail, faxes, letters, and documents.
- Administrative Support: Perform specialized administrative tasks, including translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and drafting correspondence.
- Transaction Coordination: Prepare transactional documents to support general operations processes, including payment requests, travel authorizations, travel advances, and visa processing.
- Compliance and Policy Adherence: Ensure administrative systems, processes, and policies comply with agency standards, donor requirements, and local regulations.
- Vendor and Service Engagement: Engage with service providers on assigned administrative matters, ensuring all required authorizations and documents are current.
- Asset and Facility Management: Ensure efficient use of CRS assets and rented facilities. Support compliant procurement of office materials and oversee asset management processes, including property receipt, distribution, labeling, and physical inventory counts.
- Data Management: Compile, enter, and verify data related to general administration processes, such as contact lists, employee leave balances, staff attendance, vehicle log sheets, and visitor welcome packages.
- Safety and Work Environment: Help identify and address safety issues, contributing to a safe and secure work environment.
- Travel and Logistics Support: Coordinate travel arrangements and logistics support for staff and visitors.
- Event Coordination: Assist with planning and coordination of events, including delegation visits, trainings, and workshops.
Basic Qualifications and Experience
- Bachelor’s degree in business administration or relevant field preferred.
- Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility.
- Experience with a local or international NGO a plus.
- Additional education may substitute for some experience.
Preferred Qualifications and Experience
- Experience in typing/word processing, data entry into online databases and forms, and operating various office equipment.
- Proficiency in MS Office applications (Excel, Word, PowerPoint, Visio) and familiarity with information management systems, with strong skills in Word.
Knowledge, Skills and Abilities
- Strong planning, organizational, and time management skills.
- Excellent customer service orientation, with effective communication and interpersonal skills.
- Commitment to ethical conduct and ability to maintain confidentiality.
- Proactive, resourceful, solutions-orientated, and results-driven approach to work.
Required Languages: Excellent command of written and spoken English; knowledge of local languages from districts where RESAf is implemented is an advantage.
Travel: Must be willing and able to travel up to 30% in the CRS field location
Communication Management: Facilitate communication within all organizational units and with external stakeholders as relevant. Receive, send, and distribute all incoming and outgoing mail, faxes, letters, and documents. Administrative Support: Perform specialized administrative tasks, including translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and drafting correspondence. Transaction Coordination: Prepare transactional documents to support general operations processes, including payment requests, travel authorizations, travel advances, and visa processing. Compliance and Policy Adherence: Ensure administrative systems, processes, and policies comply with agency standards, donor requirements, and local regulations. Vendor and Service Engagement: Engage with service providers on assigned administrative matters, ensuring all required authorizations and documents are current. Asset and Facility Management: Ensure efficient use of CRS assets and rented facilities. Support compliant procurement of office materials and oversee asset management processes, including property receipt, distribution, labeling, and physical inventory counts. Data Management: Compile, enter, and verify data related to general administration processes, such as contact lists, employee leave balances, staff attendance, vehicle log sheets, and visitor welcome packages. Safety and Work Environment: Help identify and address safety issues, contributing to a safe and secure work environment. Travel and Logistics Support: Coordinate travel arrangements and logistics support for staff and visitors. Event Coordination: Assist with planning and coordination of events, including delegation visits, trainings, and workshops.
Bachelor’s degree in business administration or relevant field preferred. Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO a plus. Additional education may substitute for some experience. Preferred Qualifications and Experience Experience in typing/word processing, data entry into online databases and forms, and operating various office equipment. Proficiency in MS Office applications (Excel, Word, PowerPoint, Visio) and familiarity with information management systems, with strong skills in Word.
JOB-691d7904ed83f
Vacancy title:
Administrative Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Catholic Relief Services ( CRS )
Deadline of this Job:
Sunday, November 30 2025
Duty Station:
Mubende | Mubende | Uganda
Summary
Date Posted: Wednesday, November 19 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Catholic Relief Services is hiring an Administrative Officer will coordinate the provision of responsive, effective, and efficient administrative services in support of Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The role will ensure that stewardship of resources and a high-quality service approach are consistently integrated into administrative systems, policies, and procedures.
Department: Programming (Restore Africa)
Report to: Administration Manager
Roles and Key Responsibilities:
- Communication Management: Facilitate communication within all organizational units and with external stakeholders as relevant. Receive, send, and distribute all incoming and outgoing mail, faxes, letters, and documents.
- Administrative Support: Perform specialized administrative tasks, including translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and drafting correspondence.
- Transaction Coordination: Prepare transactional documents to support general operations processes, including payment requests, travel authorizations, travel advances, and visa processing.
- Compliance and Policy Adherence: Ensure administrative systems, processes, and policies comply with agency standards, donor requirements, and local regulations.
- Vendor and Service Engagement: Engage with service providers on assigned administrative matters, ensuring all required authorizations and documents are current.
- Asset and Facility Management: Ensure efficient use of CRS assets and rented facilities. Support compliant procurement of office materials and oversee asset management processes, including property receipt, distribution, labeling, and physical inventory counts.
- Data Management: Compile, enter, and verify data related to general administration processes, such as contact lists, employee leave balances, staff attendance, vehicle log sheets, and visitor welcome packages.
- Safety and Work Environment: Help identify and address safety issues, contributing to a safe and secure work environment.
- Travel and Logistics Support: Coordinate travel arrangements and logistics support for staff and visitors.
- Event Coordination: Assist with planning and coordination of events, including delegation visits, trainings, and workshops.
Basic Qualifications and Experience
- Bachelor’s degree in business administration or relevant field preferred.
- Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility.
- Experience with a local or international NGO a plus.
- Additional education may substitute for some experience.
Preferred Qualifications and Experience
- Experience in typing/word processing, data entry into online databases and forms, and operating various office equipment.
- Proficiency in MS Office applications (Excel, Word, PowerPoint, Visio) and familiarity with information management systems, with strong skills in Word.
Knowledge, Skills and Abilities
- Strong planning, organizational, and time management skills.
- Excellent customer service orientation, with effective communication and interpersonal skills.
- Commitment to ethical conduct and ability to maintain confidentiality.
- Proactive, resourceful, solutions-orientated, and results-driven approach to work.
Required Languages: Excellent command of written and spoken English; knowledge of local languages from districts where RESAf is implemented is an advantage.
Travel: Must be willing and able to travel up to 30% in the CRS field location
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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