Consultancy For Providing External Audit Services To Rahu For The Period 1st January 2023 To 31st December 2023 tendering job at Reach A Hand Uganda (RAHU)
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BACKGROUND
REACH A HAND UGANDA (RAHU) is an indigenous organization which was founded in Uganda in 2010 and incorporated on 7th July 2011. It is a youth-led non-profit organization focused on youth empowerment programs with an emphasis on Sexual Reproductive Health and Rights (SRHR), HIV/AIDS awareness and prevention.
We focus on changing social norms and values that limit access to SRHR services and information; we do this through designing effective communication strategies and campaigns to create awareness and mitigate sexual health risks among the young people today. We consist of a dynamic, passionate and committed young team, who believe in the power, potential and future of young people.
RAHU aims to address the key issues that leave Ugandan youth vulnerable to health outcomes like, HIV, Sexual Transmittable Infections (STIs), and early pregnancy. RAHU also focuses on changing social norms and values that limit access to services and information by designing effective communication strategies through social media campaigns, training, events and dialogues to raise awareness and ultimately reduce these problems among the youth. RAHU’s strength further lies in its capacity to mobilize youth and its elaborate network of volunteers and partners that are inclusive of media houses, celebrities and key players in the field of SRHR.
Institutional strengthening; RAHU has been a strong Youth focused, Youth-serving and Youth-led organisation that is transitioning and making deliberate efforts to strengthen her Organisational structure to be compliant with existing National Laws, and National and International standards within the industry for a strong and sustainable organisation to effectively execute her mandate and secure the confidence of all her stakeholders.
BACKGROUND AND JUSTIFICATION OF THE SERVICES.
RAHU requires the Consultant to perform an audit in order to ensure the proper use of the funds, in compliance with such grants' Financing Agreements, Organizational Policies, and Applicable Laws & Regulations.
OBJECTIVES AND SCOPE OF THE SERVICES
▪ Use of funds: verification of expenses to demonstrate that the entire financial INCOMES Received has been fully disbursed & and expensed. E.g. Check that the providers have actually been paid for the services provided.
▪ Allocation: verification of expenses to control that the entire financial contribution has been used to finance the Project exclusively.
▪ Verification of the due diligence carried out by Rahu in the fight against money laundering and the fight against terrorism (ensuring that the persons, groups, or entities involved with the Organization are not involved in Money Laundering or Terrorism.
▪ The verification of the overall compliance of Rahu with the provisions of the Donor Financing
Agreement and in particular the conformity of the procurement method and selection chosen
(competition, untying, transparency, fairness) with the provisions contemplated in the Donor Financing
Agreement and the local regulations applicable
Expected Deliverable
A financial report including:
● Report on the management of the bank accounts, including the analysis of payments to suppliers and service providers, advances, and down payments (if any). The Consultant will give his opinion with respect to the provisions of the donor Financing Agreement, will verify the conformity and the accuracy of financial transactions during the audited period, the balance at the end of the period, and the effectiveness of the internal control system of the disbursement mechanism.
● Report on the proof of expenditure: the Consultant will send a report on the listed expenses according to the Project items and the cumulation up to the date of the report. In case of discovery of ineligible expenses, the Consultant will make a separate list. The list of disbursement requests will also be attached to the financial report with reference to the requests and the amounts requested.
● Management Letter
● Audit Opinion
● A 3/4-page PowerPoint Presentation of the Audit, Findings & Recommendations
DELIVERABLES
(i) The External Auditor shall prepare and present External Audit reports to the Board of
Directors.
(ii) A financial report including:
▪ Report on the management of the bank accounts, including the analysis of payments to suppliers and service providers, advances, and down payments (if any). The Consultant will give his opinion with respect to the provisions of the donor Financing Agreement, will verify the conformity and the accuracy of financial transactions during the audited period, the balance at the end of the period, and the effectiveness of the internal control system of the disbursement mechanism.
▪ Report on the proof of expenditure: The Consultant will send a report on the listed expenses according to the Project items and cumulative up to the date of the report. In case of discovery of ineligible expenses, the Consultant will make a separate list. The list of disbursement requests will also be attached to the financial report with reference to the requests and the amounts requested.
▪ Management Letter
▪ Audit Opinion
▪ A 3/4-page PowerPoint Presentation of the Audit, Findings & Recommendations to the RAHU Governance Board.
(iii) Present audit findings and recommendations to Management and Board stating clearly
RAHU’s risks, areas of weakness and any recommendations to improve the weaknesses.
(iv) The audit period will be between 1st January 2023 to 31st December 2023
REPORTING
The consultancy firm shall be responsible to and will report to the RAHU Board of Directors.
Requirements
● ICPAU certifications – 2023 (During the 3 years of engagement, the consultant shall timely furnish with RAHU their annual ICPAU certifications)
● Tax Clearance Certificate to RAHU
● NSSF Clearance to RAHU
● Particulars-of the Partner/s (CV/Bios) & Firm profile
● ACCA & CIA, is an added advantage
Consultant’s required profile
▪ The Consultant shall demonstrate experience and capabilities in financial auditing/reporting and the knowledge of project fund management and reporting.
▪ Experience in procurement compliance review, money laundering and terrorist financing risk, and grant auditing would be a plus.
RAHU Responsibility
▪ RAHU will provide a viewer access to all account details, including the bank accounts, and the accounting software (notably QuickBooks).
▪ RAHU will provide and facilitate the consultant to access areas where organizational projects are being implemented.
▪ RAHU will dedicate a focal point to address any question or information request by the Consultant to provide timely and consistent information to the Consultant.
Meetings
▪ The Consultant shall physically attend both the inception & exit meetings.
▪ The Consultant shall be available by telephone or videoconference through Skype or similar communication equipment, which is equivalent, to discuss financial statements and/or justifications and/or commitments to the Client or the execution structure may not have been respected.
PAYMENT
Payment shall be made as agreed in the engagement letter.
Termination Clause
Termination of the contract may happen;
▪ By either party giving one (1) month notice in writing of its intention to terminate;
▪ If either party materially breaches the Agreement specifically by failure to meet their obligations herein; or
▪ If either party is wound-up and ceases its operations.
PROVIDED THAT the Parties shall in addition to strict confidentiality be bound by the duty of good faith to the partnership and SHALL NOT utter negative statements that will or are likely to attract the disaffection of, or indict the confidence of the public.
SUBMISSION PROCEDURES
Submission of proposals;
Please send a soft copy of your proposal to the email; info@reachahand.org with the subject “External
Audit Application” and a hard copy to our offices in Kansanga (Plot 7502, Block 244 – Heritage Village, Kitaranga, Kansanga- Ggaba Road. P.O Box 21288 Kampala, Uganda)
AWARD OF CONTRACT
The award of the contract to the preferred firm shall be done by placement of a contract.
RIGHT TO REJECT
RAHU reserves the right to accept or reject any proposal.
REACH A HAND UGANDA (RAHU) is an indigenous organization which was founded in Uganda in 2010 and incorporated on 7th July 2011. It is a youth-led non-profit organization focused on youth empowerment programs with an emphasis on Sexual Reproductive Health and Rights (SRHR), HIV/AIDS awareness and prevention.
We focus on changing social norms and values that limit access to SRHR services and information; we do this through designing effective communication strategies and campaigns to create awareness and mitigate sexual health risks among the young people today. We consist of a dynamic, passionate and committed young team, who believe in the power, potential and future of young people.
RAHU aims to address the key issues that leave Ugandan youth vulnerable to health outcomes like, HIV, Sexual Transmittable Infections (STIs), and early pregnancy. RAHU also focuses on changing social norms and values that limit access to services and information by designing effective communication strategies through social media campaigns, training, events and dialogues to raise awareness and ultimately reduce these problems among the youth. RAHU’s strength further lies in its capacity to mobilize youth and its elaborate network of volunteers and partners that are inclusive of media houses, celebrities and key players in the field of SRHR.
Institutional strengthening; RAHU has been a strong Youth focused, Youth-serving and Youth-led organisation that is transitioning and making deliberate efforts to strengthen her Organisational structure to be compliant with existing National Laws, and National and International standards within the industry for a strong and sustainable organisation to effectively execute her mandate and secure the confidence of all her stakeholders.
BACKGROUND AND JUSTIFICATION OF THE SERVICES.
RAHU requires the Consultant to perform an audit in order to ensure the proper use of the funds, in compliance with such grants' Financing Agreements, Organizational Policies, and Applicable Laws & Regulations.
OBJECTIVES AND SCOPE OF THE SERVICES
▪ Use of funds: verification of expenses to demonstrate that the entire financial INCOMES Received has been fully disbursed & and expensed. E.g. Check that the providers have actually been paid for the services provided.
▪ Allocation: verification of expenses to control that the entire financial contribution has been used to finance the Project exclusively.
▪ Verification of the due diligence carried out by Rahu in the fight against money laundering and the fight against terrorism (ensuring that the persons, groups, or entities involved with the Organization are not involved in Money Laundering or Terrorism.
▪ The verification of the overall compliance of Rahu with the provisions of the Donor Financing
Agreement and in particular the conformity of the procurement method and selection chosen
(competition, untying, transparency, fairness) with the provisions contemplated in the Donor Financing
Agreement and the local regulations applicable
Expected Deliverable
A financial report including:
● Report on the management of the bank accounts, including the analysis of payments to suppliers and service providers, advances, and down payments (if any). The Consultant will give his opinion with respect to the provisions of the donor Financing Agreement, will verify the conformity and the accuracy of financial transactions during the audited period, the balance at the end of the period, and the effectiveness of the internal control system of the disbursement mechanism.
● Report on the proof of expenditure: the Consultant will send a report on the listed expenses according to the Project items and the cumulation up to the date of the report. In case of discovery of ineligible expenses, the Consultant will make a separate list. The list of disbursement requests will also be attached to the financial report with reference to the requests and the amounts requested.
● Management Letter
● Audit Opinion
● A 3/4-page PowerPoint Presentation of the Audit, Findings & Recommendations
DELIVERABLES
(i) The External Auditor shall prepare and present External Audit reports to the Board of
Directors.
(ii) A financial report including:
▪ Report on the management of the bank accounts, including the analysis of payments to suppliers and service providers, advances, and down payments (if any). The Consultant will give his opinion with respect to the provisions of the donor Financing Agreement, will verify the conformity and the accuracy of financial transactions during the audited period, the balance at the end of the period, and the effectiveness of the internal control system of the disbursement mechanism.
▪ Report on the proof of expenditure: The Consultant will send a report on the listed expenses according to the Project items and cumulative up to the date of the report. In case of discovery of ineligible expenses, the Consultant will make a separate list. The list of disbursement requests will also be attached to the financial report with reference to the requests and the amounts requested.
▪ Management Letter
▪ Audit Opinion
▪ A 3/4-page PowerPoint Presentation of the Audit, Findings & Recommendations to the RAHU Governance Board.
(iii) Present audit findings and recommendations to Management and Board stating clearly
RAHU’s risks, areas of weakness and any recommendations to improve the weaknesses.
(iv) The audit period will be between 1st January 2023 to 31st December 2023
REPORTING
The consultancy firm shall be responsible to and will report to the RAHU Board of Directors.
Requirements
● ICPAU certifications – 2023 (During the 3 years of engagement, the consultant shall timely furnish with RAHU their annual ICPAU certifications)
● Tax Clearance Certificate to RAHU
● NSSF Clearance to RAHU
● Particulars-of the Partner/s (CV/Bios) & Firm profile
● ACCA & CIA, is an added advantage
Consultant’s required profile
▪ The Consultant shall demonstrate experience and capabilities in financial auditing/reporting and the knowledge of project fund management and reporting.
▪ Experience in procurement compliance review, money laundering and terrorist financing risk, and grant auditing would be a plus.
RAHU Responsibility
▪ RAHU will provide a viewer access to all account details, including the bank accounts, and the accounting software (notably QuickBooks).
▪ RAHU will provide and facilitate the consultant to access areas where organizational projects are being implemented.
▪ RAHU will dedicate a focal point to address any question or information request by the Consultant to provide timely and consistent information to the Consultant.
Meetings
▪ The Consultant shall physically attend both the inception & exit meetings.
▪ The Consultant shall be available by telephone or videoconference through Skype or similar communication equipment, which is equivalent, to discuss financial statements and/or justifications and/or commitments to the Client or the execution structure may not have been respected.
PAYMENT
Payment shall be made as agreed in the engagement letter.
Termination Clause
Termination of the contract may happen;
▪ By either party giving one (1) month notice in writing of its intention to terminate;
▪ If either party materially breaches the Agreement specifically by failure to meet their obligations herein; or
▪ If either party is wound-up and ceases its operations.
PROVIDED THAT the Parties shall in addition to strict confidentiality be bound by the duty of good faith to the partnership and SHALL NOT utter negative statements that will or are likely to attract the disaffection of, or indict the confidence of the public.
SUBMISSION PROCEDURES
Submission of proposals;
Please send a soft copy of your proposal to the email; info@reachahand.org with the subject “External
Audit Application” and a hard copy to our offices in Kansanga (Plot 7502, Block 244 – Heritage Village, Kitaranga, Kansanga- Ggaba Road. P.O Box 21288 Kampala, Uganda)
AWARD OF CONTRACT
The award of the contract to the preferred firm shall be done by placement of a contract.
RIGHT TO REJECT
RAHU reserves the right to accept or reject any proposal.
Job Info
Job Category: Tenders in Uganda
Job Type: Full-time
Deadline of this Job: 27 October 2023
Duty Station: Kampala
Posted: 19-10-2023
No of Jobs: 1
Start Publishing: 19-10-2023
Stop Publishing (Put date of 2030): 19-10-2067
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