Summary
Date Posted: Monday, April 08 2024, Base Salary: Not Disclosed

JOB DETAILS:
Hopelink Action Foundation (HAF Uganda) is a vibrant, non-profit, non-sectarian, and non political National Non-Governmental Organization registered in compliance with the National NGO Bureau regulations and District NGO Monitoring Committee. NGO Registration Number; URSB- 80020003753316, NGO Bureau INDR165615900NB; Permit Number: INDR0005900NB) and having its Registered Office at Plot BR 85,Lower Churchill Drive, Eden Road, Pece–Laroo Division - Gulu City- Uganda. HAF-Uganda has been in operation since 2019 implementing life-changing projects and programs in the fields of mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity and environmental protection, advocacy and sensitization.

Our Vision.
A sustainable community where people are socially and economically empowered, educated, healthier, and living a prosperous and dignified life with equal opportunities to survive and thrive in a peaceful and prosperous environment.

Our Mission.
To empower the disadvantaged, vulnerable, and marginalized groups and communities affected by adverse conditions in Uganda and beyond through the implementation of life-changing programs such as mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity, and environmental protection, advocacy and sensitization to break the vicious cycle of poverty and dependency syndromes.

HAF Uganda is therefore, seeking to recruit hardworking and enthusiastic persons to fill the positions below;

Position: Finance Coordinator.
Duty Locations: Gulu
Supervises: Country Accountant, Finance Officer,
Reports to: Executive Director
Possible Start Period: 2nd -May-2024
Remuneration: Competitive package
Contract Duration: Ends 31st- Dec 2024 with possibility of extension based on availability of funding and good performance.

Roles and responsibilities of Finance Coordinator
Financial Management & Oversight
• Provide leadership, and financial insights to the finance and accounting areas of the
• organization, proposing and implementing improvements in operational management processes to increase efficiency.
• Manage, coach, and train the Finance Officer for the effectiveness of the departmental
• operations.
• Maintain control of the following areas: general ledger, accounts payable, expense reports, and payroll.
• Ensure full compliance with Uganda Revenue Authority, NGO Board, and returns requirements and be the key contact with bank support personnel and Tax Advisors
• Ensure accurate and timely financial reporting for decision-making and overall responsibility for the maintenance of internal control systems
• Collaborate with the budget owners/manager/ Operations team to ensure that expenditures areas per the budget.
• Hold periodic meetings with the Executive Director for all HAF UGANDA’S accounting needs and deliverables. Prepare a variety of ad hoc financial scenarios as requested.
Financial Reporting
• Ensure the monthly budget balances report is up to date and shared with budget holders.
• Minimize the number of errors from the team reports through constant feedback.
• Confirm expense codes on all requests, as they are received and corrected where necessary through the budget manager
• Prepare, analyze, and submit accurate monthly financial and management reports, including;income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
• Coordinate the preparation of the audited financial statements and all tax returns
Financial Control & Accounting
• Observe and implement all HAF Uganda’s accounting systems, payments, bookkeeping,
• statutory filing, revenue management, and improvement of payment systems
• Ensure that all financial transactions are processed accurately, and promptly, by generally
• accepted accounting principles through the QuickBooks system, identifying and correcting any variances.
• Develop, implement, and maintain processes and controls that are current best practices related
• to transaction processing.
• Manage, oversee, and process all of the following transactions: payroll, accounts payable,
• revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
• Perform month-end closing procedures, including account reconciliations, and updating schedules.
Budget Management
• Support budget managers to prepare annual budgets and provide clarity where needed.
• Ensure budgets are entered into the accounting system.
• Share monthly and quarterly BVA reports with budget holders for ease of planning.
• Monitor the budget memos and update the approved budgets in Quick books with the Budget Memos where needed
• Offer periodic training or refresher training to the teams aimed at improving financial management, discipline, and accountability as stipulated in our policies and procedures.

Job Requirements:
Applications are expected from suitably qualified individuals with the following
qualifications, skillsets, and experiences;
• BSc. in Finance, Accounting or Business Administration or Commerce with CPA or ACCA Level II with proficiency in MS Excel and QuickBooks.
• Finance & Accounting experience working in a non-profit environment.
• 7 years of experience in finance and accounting auditing, and financial analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders). You should also have at least 3 years of managerial experience leading finance teams and cross-function collaborations.
• Proven experience handling huge budgets especially USAID, ECHO and LEGO funded.
• Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
• Entrepreneurial drive, proven ability to take ownership, and lead the team has combined learning and a collaborative, data-oriented approach to problem-solving

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure

The deadline for submission for the above positions is 12th/April/ 2024 at 4:30 pm
HAF Uganda is an equal opportunity employer and all social groups, persons with disability, and women are strongly encouraged to apply.

While we thank all applicants for their interest in working with HAF Uganda, only shortlisted applicants will be contacted
“Commitment to the vision and goals of Hopelink Action Foundation Uganda, including adherence to the Child Safeguarding Policy, is essential”

Email or hand deliver your applications clearly stating the position applying for in a sealed envelope to HAF Uganda Offices in Gulu Head office in Senior Quarters and Palabek field office at the Base camp, Palabek Refugee Settlement. Email: onek.christopher@hafuganda.org 

Note: Online applications should only contain a cover letter and resume as a single PDF File;
Indicate the position applied for in the subject line. Shortlisted candidates will be required to come along with original copies of transcripts and necessary documents for verification

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