Department: Finance
Section: Finance
Reports: Head of Finance

Supervises:
• AR Officer
• AP Officer
• Payments Officer
• Reconciliation and Credit officers

Job Purpose:
To ensure the maintenance of accurate financial records, assist in the production of in country reports and accounts, and maintain and develop an effective system of controls and an organisational culture that strategically manages risk.

Key Internal Stakeholders
• HOF
• Department Heads
• Finance Team

Key External Stakeholders:
• Suppliers
• Other Business partners

Functional Outputs/Activities per key performance area:
Financial Reporting
• Ensure timely and accurate financial reports
• Maintenance of acceptable accounting records of the financial transactions and results
• Ensure all financial controls are completed and signed off pertaining to financial accounting • Manage the maintenance of acceptable accounting records of the financial transactions and results
• Take lead to support CFO in month-end, quarterly, bi- annual and year-end close processes.
• Ensure compliance to IFRS

Taxation
• Ensure compliance with existing taxation laws, policies and procedures
• Ensure Revenue Authority compliance.

Management
• Assist in preparation of annual budgets and responsible for monthly reporting of budgets versus actuals for all fixed and variable costs across units and flagging issues/ highlighting sustainable cost saving opportunities.
• Reporting on ageing of stocks and receivables, including receivables collections.
• Ensure government compliance in all financial tasks
• Suggest process improvements focusing on improving performance indicators.
• Drive standardisation and subsequent automation of repetitive tasks and reporting requirements.
• Conduct monthly reviews of wage cost and report on all discrepancies

Controllership
• Full ownership and responsibility for integrity of the master data framework and chart of accounts.
• Full Ownership of complete General ledger including accurate & timely TB reconciliations of all ledger accounts and maintenance of documentation and qualitative commentary.
• Ensure process adherence in all financial transactions and reporting.
• Ensure compliance with all Internal financial and accounting policies and guidelines including authorisation matrixes by driving zero tolerance on controllable losses.

Financial Management
• Support the in-country Budget Process as per the set guidelines
• Monitor and control the allocated budget

Audit
• Act as a liaison with internal and external auditors
• Coordinate the preparation of internal/ external audit requests in line with any usual/ ad hoc requirements and support timely responses/ implementation of approved audit. recommendations.
• Investigate and follow-up on discrepancies of audit reports
• Manage the provision of accurate and timely monthly financial data pertaining to financial accounting

Risk Management
• Identify the Finance Operations risks, their various mitigations and keep track of them.

Compliance
• Ensure RF policies and regulatory compliance in execution of treasury activities.
• Adherence to all RF Policies and Procedures.
• Prepare and submit Bank Reconciliation reports.

Minimum Qualification Requirements: 
Bachelor’s degree in accounting, Finance, Business Administration, or related field.
Accounting Professional is mandatory.

Related Minimum Experience:
6 to 8 years relevant experience in FMCG, Manufacturing Industry.
Experience of financial accounting, controlling, Audit and risk management.

Competencies Required:
Behavioural

• Must be of unquestionable integrity, Honesty, Trustworthiness and Professionalism

Leadership
• Must be a team player
• Must be a self-starter and have an appreciation of business growth and priorities.
• Strong Leadership potential to effectively drive a business agenda and operational coordination of activities.

Knowledge.
• Advanced experience with MS Office and ERP.
• Knowledge of Tax Regulations
• International Financial Reporting Standard (IFRS) knowledge • Strong understanding of Finance Operations.

Skills
• Analytical Skills
• Business Acumen
• Audit Management Skills

Attributes include:
• Self-Starter & Action Oriented
• Ability to harness peer Relationships.
• Agile and Driven
• Collaboration
• Problem Solving
• Communication Skills

Growth Potential:
Successful candidate will be set up for succession planning to Head of Finance

• Ensure timely and accurate financial reports
• Maintenance of acceptable accounting records of the financial transactions and results
• Ensure all financial controls are completed and signed off pertaining to financial accounting
• Manage the maintenance of acceptable accounting records of the financial transactions and results
• Take lead to support CFO in month-end, quarterly, bi-annual and year-end close processes.
• Ensure compliance to IFRS
• Ensure compliance with existing taxation laws, policies and procedures
• Ensure Revenue Authority compliance.
• Assist in preparation of annual budgets and responsible for monthly reporting of budgets versus actuals for all fixed and variable costs across units and flagging issues/ highlighting sustainable cost saving opportunities.
• Reporting on ageing of stocks and receivables, including receivables collections.
• Ensure government compliance in all financial tasks
• Suggest process improvements focusing on improving performance indicators.
• Drive standardization and subsequent automation of repetitive tasks and reporting requirements.
• Conduct monthly reviews of wage cost and report on all discrepancies
• Full ownership and responsibility for integrity of the master data framework and chart of accounts.
• Full Ownership of complete General ledger including accurate & timely TB reconciliations of all ledger accounts and maintenance of documentation and qualitative commentary.
• Ensure process adherence in all financial transactions and reporting.
• Ensure compliance with all Internal financial and accounting policies and guidelines including authorisation matrixes by driving zero tolerance on controllable losses.
• Support the in-country Budget Process as per the set guidelines
• Monitor and control the allocated budget
• Act as a liaison with internal and external auditors
• Coordinate the preparation of internal/ external audit requests in line with any usual/ ad hoc requirements and support timely responses/ implementation of approved audit recommendations.
• Investigate and follow-up on discrepancies of audit reports
• Manage the provision of accurate and timely monthly financial data pertaining to financial accounting
• Identify the Finance Operations risks, their various mitigations and keep track of them.
• Ensure RF policies and regulatory compliance in execution of treasury activities.
• Adherence to all RF Policies and Procedures.
• Prepare and submit Bank Reconciliation reports.

• Analytical Skills
• Business Acumen
• Audit Management Skills
• Advanced experience with MS Office and ERP.
• Knowledge of Tax Regulations
• International Financial Reporting Standard (IFRS) knowledge
• Strong understanding of Finance Operations.
• Self-Starter & Action Oriented
• Ability to harness peer Relationships.
• Agile and Driven
• Collaboration
• Problem Solving
• Communication Skills

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Accounting Professional is mandatory.